Since it is some time since the last posting on this subject, readers may
know of recent helpful innovations. Many books are now being printed on
acid-free paper but there appear to be few off-the-shelf acid-free
alternatives for creating records such as minutes.
I am seeking suppliers of acid-free, quality minute books, to provide
advice on best-practice record creation. Current practice results in
printing out minutes which are then pasted with other ephemera into large
minute books. This results in very large, heavy volumes with spines so
distended that pages and binding often part company, and with considerable
distortion of the book block.
I am aware of Shaw's acid-free guard book system minute book aimed at
local, parish, town and community councils, which may offer a partial
solution. Minutes printed on acid-free paper could then be inserted
securely.
In other cases, where members are not yet computer literate and would
prefer to write out minutes, does anyone know of a supplier of ledger-style
minute books produced on acid-free paper?
I am aware of Companies' Act guidance on keeping minutes. I would be
interested to discover if colleagues working for other organisations, such
as religious bodies, where there remains a requirement to create and retain
minutes in paper formats. What solutions are suggested? Any assistance
would be much appreciated.
With many thanks for any help in advance,
Susan Snell
Archivist and Records Manager
Library and Museum of Freemasonry
|