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RECORDS-MANAGEMENT-UK  March 2007

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Subject:

RAIN 070228 Tx AG Opinion, OpenDoc Migration, Photos Donated, ATT Attic, RFID Audit, Data Breach Laws

From:

Peter Kurilecz <[log in to unmask]>

Reply-To:

[log in to unmask]

Date:

Thu, 1 Mar 2007 23:44:10 -0500

Content-Type:

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text/plain (448 lines)

RAIN 070228
Records and Archives In the News is a compilation of news stories 
related to records and archives management.

BIZARRE BAZAAR
New York Post - New York,NY,USA
February 26, 2007 -- Decades from now, historians sifting through the 
city's archives will find 1000 origami cranes, two scarves from 
Pakistan and even a ...
<http://www.nypost.com/seven/02262007/news/regionalnews/bizarre_bazaar_re
gionalnews_david_seifman__city_hall_bureau_chief.htm>

Lawmakers review plan to improve Nevada public records access
Las Vegas Sun - Las Vegas,NV,USA
Barry Smith, executive director of the Nevada Press Association, 
endorsed the bill, saying Nevada's existing open records laws lack 
accountability, ...
<http://www.lasvegassun.com/sunbin/stories/nevada/2007/feb/26/022610385.h
tml>

Social Security numbers yanked from public records
News 8 Austin - Austin,TX,USA
State Attorney General Greg Abbott ruled that Social Security numbers 
be removed from all public records immediately. That's good news in the 
battle for ...
<http://www.news8austin.com/content/your_news/default.asp?ArID=179864>

County clerk‘s ‘extra step' continues records access
Brenham Banner Press - Brenham,TX,USA
Then she indicated, “We can provide a copy of the document, but with 
the Social Security numbers blacked out.” Rothermel said this system is 
obviously far ...
<http://www.brenhambanner.com/articles/2007/02/27/news/news01.txt>

Getty Images Acquires The Michael Ochs Archives, Offering ...
PR Newswire (press release) - New York,NY,USA
Over the past three decades, imagery from The Michael Ochs Archives has 
provided cultural context to a variety of entertainment and 
communication outlets, ...
<http://www.prnewswire.com/cgi-bin/stories.pl?ACCT=104&STORY=/www/story/0
2-27-2007/0004535608&EDATE=>

Torrent archives store Microsoft/SCO documents
Neoseeker - USA
When an embarrasing collection of documents were to be destroyed, 
Bittorent comes to the rescue, saving them for posterity. 
...<http://www.neoseeker.com/news/story/6547/>


NOTE: readers will want to read the following story as it contains a 
link to the panel’s report
Court records destruction "harmed" public
Louisville Courier-Journal - Louisville,KY,USA
The panel made 13 recommendations, including stopping all destruction 
of misdemeanor records and maintaining such record for at least 25 
years. ...
<http://www.courier-journal.com/apps/pbcs.dll/article?AID=/20070227/NEWS0
1/70227040>

Glasscock vows e-mail explanation Tuesday
The Decatur Daily - Decatur,AL,USA
Haddock granted a temporary restraining order for George weeks ago that 
prohibited destruction of electronic records. ... 
<http://www.decaturdaily.com/decaturdaily/news/070227/email.shtml>

SanDisk to launch permanent storage medium for digital photography
Pocket-lint.co.uk - UK
27 February 2007 - SanDisk is planning to release a new form of storage 
media that it hopes will provide archival storage for photographers. ...
<http://www.pocket-lint.co.uk/news/news.phtml/6833/7857/sandisk-permanent
-storage-medium-photography.phtml>

Curbs on freedom of information are ‘best option’
Financial Times - London,England,UK
Proposals put forward by the government to stop over-burdensome 
requests under the Freedom of Information Act remain “the best option” 
currently available, ...
<http://www.ft.com/cms/s/bffc7f6e-c689-11db-be1a-000b5df10621.html>

Kaiser replaces chief of digital records project
Los Angeles Times - CA,USA
The senior executive overseeing Kaiser Permanente's massive effort to 
digitize its members' medical records is being replaced, the company 
said Monday, ...
<http://www.latimes.com/technology/la-fi-kaiser27feb27,1,358757.story?col
l=la-headlines-technology>

BROWNtech Streamlines Access to County Records
IT Jungle - New York,NY,USA
by Alex Woodie. Business was painfully slow at the Norfolk County 
(Massachusetts) Registry of Deeds. Until it implemented an i5/OS-based 
document management 
...<http://www.itjungle.com/fhs/fhs022707-story10.html>

Looking Up County Records Becomes More Tedious
KLTV - Tyler,TX,USA
A big pain if you look up records at any courthouse in Texa: the days 
of looking up land deeds and surveys yourself is over. 
...<http://www.kltv.com/Global/story.asp?S=6145314>

Town weighs digital archiving plan
Greenwich Time - Greenwich,CT,USA
Town officials are requesting $1.76 million for a computer archiving 
system that would include 16 million pages of public documents such as 
land records and ...
<http://www.greenwichtime.com/news/local/scn-gt-a1paperlessadvancefeb27,0
,2659841.story?coll=green-news-local-headlines>

New privacy precautions for public records bogs down land men
Nacogdoches Daily Sentinel - Nacogdoches,TX,USA
Instead of pouring into the office and digging through files, the land 
men, attorneys and surveyors — who search public records for a living — 
had to wait ...
<http://www.dailysentinel.com/news/content/news/stories/2007/02/27/public
records.html>

Attorney general opinion causes records backlogs
Fort Worth Star Telegram - Fort Worth,TX,USA
... to Social Security numbers from billions of official documents such 
as title records, deeds and tax liens, whether they are paper or 
scanned  digitally. 
...<http://www.dfw.com/mld/dfw/news/state/16792940.htm>

AG opinion hamstrings County Clerk’s Office
Weatherford Democrat - Weatherford,TX,USA
“Those records belong to the people,” Brunson said of the untold number 
of title records, deeds, tax liens, birth and death records that are 
affected. ...
<http://weatherforddemocrat.com/cnhi/weatherforddemocrat/homepage/local_s
tory_058160103.html?keyword=leadpicturestory>

County Clerks Putting Personal Information At Risk
CBS 11 - Dallas/Fort Worth,TX,USA
Clerks now must print out documents and black out each page with 
personal information. Robyn Moye verifies deeds for a title company. 
... <http://cbs11tv.com/consumer/local_story_057210554.html>

How To Keep Your Data From Being Destroyed
InformationWeek - Manhasset,NY,USA
A layman can get find via a search engine the software needed to delete 
and wipe a drive. This includes open-source freeware such as Darik's 
Boot and Nuke, ...
<http://www.informationweek.com/news/showArticle.jhtml?articleID=19700919
2>

SmartBuy seeks info on e-records management system
FCW.com - Falls Church,VA,USA
BY Matthew Weigelt. The General Services Administration is formulating 
a request for information for a commercial solution for electronic data 
records ...<http://www.fcw.com/article97782-02-27-07-Web>

Secured Digital Chairman Unveils Digital Document Management ...
Business Wire (press release) - San Francisco,CA,USA
Customers can design and implement a document retention program that 
automatically manages the destruction or retention of aged documents. 
...
<http://home.businesswire.com/portal/site/google/index.jsp?ndmViewId=news
_view&newsId=20070227005571&newsLang=en>

Sioux City To Change Record Keeping Policy
KTIV - Sioux City,IA,USA
It's important for us to re-evaluate the various policies that we have 
and this has given us a better understanding of the document retention 
policy and the ...<http://www.ktiv.com/News/index.php?ID=10570>

Historic maps help preserve Texas history
News 8 Austin - Austin,TX,USA
Logan’s letter is signed “Good Bye,” which GLO archivist Jerry 
Drakesays means Logan knew his fate was dire. By the time his family 
received the letter, ...
<http://www.news8austin.com/content/headlines/?ArID=179886&SecID=2>

Abbott abates SSN opinion for 60 days
Brunson proposes deputizing landmen for redaction process
Galen Scott
[log in to unmask]
A letter sent by Texas Attorney General Greg Abbott Wednesday granted 
county clerks 60 more days to figure out some way to prevent documents 
marked with social security numbers (SSN) from getting out the door.
<http://www.weatherforddemocrat.com/homepage/local_story_059145859.html>

New storage capacity to increase by eightfold by 2012
Global Sources - Singapore
United States – Data storage analyst and consultant Coughlin Associates 
has predicted an eightfold increase in new digital storage capacity and 
the doubling ...
<http://www.computerproducts.globalsources.com/gsol/I/Hard-drive/a/900000
0084229.htm>

Leopold Foundation, UW-Madison to digitize Aldo Leopold archives
University of Wisconsin-Madison University Communications - 
Madison,WI,USA
The grant is one of three given by the National Historical Publications 
and Records Commission, affiliated with the National Archives, in a new 
program ..<http://www.news.wisc.edu/13501.html>

Attorney general's ruling limits access to public records
MyWestTexas.com - Midland,TX,USA
Access to public documents maintained by the Midland County Clerk's 
Office will remain open, but residents will no longer be able to freely 
browse through ...
<http://www.mywesttexas.com/site/news.cfm?newsid=17902157&BRD=2288&PAG=46
1&dept_id=475626&rfi=6>

Changes being made in the handling of public records in an attempt ...
KCEN-TV - Eddy,TX,USA
Social security numbers will be removed from all public records. The 
move is causing some concern for area counties. Bell County Clerk 
Shelley Coston said, ...
<http://www.kcentv.com/news/c-article.php?cid=1&nid=12239>

City's payment settles Nike public records dispute
Beaverton Valley Times - Portland,OR,USA
The payment ends one of the biggest and most contentious public records 
access case in the state. The move was prompted after the city attorney 
informed ...
<http://www.beavertonvalleytimes.com/news/story.php?story_id=117259908794
737200>

AG stalls record-keeping at courthouse
Bryan College Station Eagle - Bryan-College Station,TX,USA
... but I think this has implications for every government agency 
because every agency is subject to receiving an open records request," 
Phelps said. 
...<http://www.theeagle.com/stories/022707/local_20070227003.php>

Well-Traveled Documents: IBM FileNet’s BPM Solution Routes ...
EContent (press release) - Wilton,CT,USA
"If you're a large American corporation with many employees, operating 
in many countries, you need to have corporate deletion and retention 
properties in ...
<http://www.econtentmag.com/Articles/ArticleReader.aspx?ArticleID=19252>

Del. bill subjects legislature to Freedom of Information Act—
WMDT - Salisbury,MD,USA
Republican lawmakers today unveiled new legislation to make the General 
Assembly subject to Delaware's Freedom of Information Act, although the 
bill carries ...
<http://www.wmdt.com/wires/displaystory.asp?id=59046874>

Report criticizes agency over Jefferson County records purge
Kentucky.com - Lexington,KY,USA
The panel recommended 13 policy changes, including that misdemeanor 
records be kept for at least 25 years and that the destruction of such 
records be...<http://www.kentucky.com/mld/kentucky/news/16802655.htm>

United States: Six Additional State Data Security Breach ...
Mondaq News Alerts (subcription) - London,UK
Vermont enacted a comprehensive law that addresses data security 
breaches, social security number protection and the safe destruction of 
documents. 
...<http://www.mondaq.com/article.asp?articleid=46586&searchresults=1>

Manager: Morgan e-mail not missing
The Decatur Daily - Decatur,AL,USA
The action was contingent on Circuit Judge Steve Haddock agreeing to 
amend a restraining order that prohibits destruction of computer 
records. ... 
<http://www.decaturdaily.com/decaturdaily/news/070228/email.shtml>

National Archives, West Virginia University Announce New ...
PR Newswire (press release) - New York,NY,USA
The new partnership complements NARA's establishment of the Electronic 
Records Archives Program operations at the US Navy's Allegany 
Ballistics Laboratory ...
<http://www.prnewswire.com/cgi-bin/stories.pl?ACCT=104&STORY=/www/story/0
2-28-2007/0004536517&EDATE=>

Attorney General's ruling puts squeeze on Texas' county clerks
Waco Tribune Herald - Waco,TX,USA
An investigation by the Fort Bend Herald raised concerns about identity 
theft from county records, prompting the county attorney to ask the 
attorney ...
<http://www.wacotrib.com/news/content/news/stories/2007/02/28/02282007wac
countyclerks.html>

Your life in the public domain
Sydney Morning Herald - Sydney,New South Wales,Australia
Once online, personal information is almost impossible to delete. The 
"Wayback Machine" is one of several permanent caches, snapshots of the 
internet ...
<http://www.smh.com.au/news/web/your-life-in-the-public-domain/2007/02/27
/1172338610757.html>

E-discovery rules could prompt e-mail archive crunch
ITBusiness.ca - Canada
“There are some companies which are very aggressive and delete 
everything after a certain period of time. That reduces storage 
requirements, ... 
<http://www.itbusiness.ca/it/client/en/home/News.asp?id=42446&cid=9>

District clerk to limit access to public records (2:02 pm)
El Paso Times - El Paso,TX,USA
District clerk staff will now review all requested documents to remove 
Social Security numbers before the documents can be released to the 
public. ...<http://origin.elpasotimes.com/breakingnews/ci_5323492>

Recall Uses RFID to Make Records Auditing Possible
RFID Update - Alexandria,VA,USA
Industry forecasters and researchers are generally bullish on RFID 
adoption for asset tracking, but have not specifically identified 
documents and records 
...<http://www.rfidupdate.com/articles/index.php?id=1307>

Professionals grapple with restrictions on records
Bryan College Station Eagle - Bryan-College Station,TX,USA
He said that redacted copies of the dozens of court records his office 
maintains are available, but case files can no longer be viewed by the 
public. 
...<http://www.theeagle.com/stories/022807/local_20070228003.php>

Opinion stills flow of public records
Houston Chronicle - Houston,TX,USA
Clerks have taken documents off their Web sites and are issuing paper 
copies of real estate deeds and other records only after removing 
Social Security 
...<http://www.chron.com/disp/story.mpl/headline/metro/4588286.html>

AT&T's Attic
IEEE Spectrum - New York,NY,USA
The AT&T Archives and History Center doesn't make much of a first 
impression. Located on a quiet wooded road in Warren, NJ, its 
fluorescent-lit hallways and 
...<http://www.spectrum.ieee.org/mar07/4953>

Irish architectural archive goes online
ElectricNews.net - Dublin,Ireland
The archive also lists important public buildings such as hospitals, as 
well as noteworthy gardens and other private buildings with recorded 
architectural 
...<http://www.electricnews.net/frontpage/news-9941245.html>

Fresno photographer donates archive to Fresno State
Fresno State News - Fresno,CA,USA
Longtime Fresno community photographer and attorney Howard K. Watkins 
is donating his photographic archive to the Henry Madden Library at 
California State ...
<http://www.fresnostatenews.com/2007/02/photodonation.htm>

KGBT 4 Rio Grande Valley, Mon, 26 Feb 2007 5:22 PM PST
County Property Files Restricted
http://www.team4news.com/Global/story.asp?S=6145677
Connie Ray of Hillsboro, Texas is a deed researcher for a seismic 
company. She spends plenty of time researching documents in Hidalgo 
County to find owners of property for oil drilling purposes.

The Lufkin Daily News, Mon, 26 Feb 2007 2:52 PM PST
Records lockdown at courthouse forced by AG's ruling
http://www.lufkindailynews.com/news/content/news/stories/2007/02/27/county_clerk.html?cxtype=rss&cxsvc=7&cxcat=9
A clamp-down on securing Social Security numbers, ordered by the 
attorney general's office last week, has left oil and gas mineral 
rights researchers locked out of the deed room in Angelina County 
Clerk's office until those numbers can be redacted.

Infomatics, Wed, 28 Feb 2007 4:31 AM PST
California considers open document migration
http://www.infomaticsonline.co.uk/vnunet/news/2184374/california-mulls-open-document
A proposed bill before the California State Assembly would require the 
state to adopt an open document format for all government records. The 
move would make California, with a population of more than 33 million, 
the largest government body to move to an open document format.

The Bryan-College Station Eagle, Wed, 28 Feb 2007 5:55 AM PST
Brazos Valley adjusts to AG opinion
http://www.theeagle.com/stories/022807/local_20070228002.php
District and county clerks from across the Brazos Valley hovered in a 
state of chaos for the second day in a row Tuesday as elected officials 
scrambled to protect them from possible arrest if they're unable to 
comply with an old law that has new implications.   Clerks in the 
Brazos Valley, just like those from every other Texas county, have been 
in a frenzy for several days following the release ...


The Marshall News Messenger, Tue, 27 Feb 2007 10:13 PM PST
AG RULING: Lack of access could adversely impact companies that depend 
on records
http://www.marshallnewsmessenger.com/news/content/news/stories/2007/02/02282007_agside.html?cxtype=rss&cxsvc=7&cxcat=7
Business that depend on access to public records — namely oil and gas 
companies, petroleum landmen, real estate companies and even banks — 
may be adversely affected by a state ruling that those records cannot 
be released unless Social Security numbers on them are removed.

Who can see your social security number?
KHOU (subscription) - Houston,TX,USA
Those social security numbers are all over Harris County's archive of 
75000 boxes of microfilm, each containing 3000 records. That's a lot of 
documents. ...
<http://www.khou.com/news/local/stories/khou070228_mh_socialsecuritylocal
.77b325a.html>

Striking proper balance between access, privacy
HeraldNet - Everett,WA,USA
... strange as that may sound coming from a newspaper editorial board, 
an entity that can't do its job without broad access to public 
documents. ... 
<http://heraldnet.com/stories/07/02/28/100edi_editorial001.cfm>

Clerks figure out how to work with AG ruling
Paris News - Paris,TX,USA
... let individuals work from an index, have her staff pull the files, 
copy them and redact the Social Security numbers before handing out the 
documents to 
...<http://web.theparisnews.com/story.lasso?ewcd=1f054b3d38a12a49>

How to Stay Out of the Penalty Box
CSO - Framingham,MA,USA
The digital Shadow Holmes told Easton enough for the company's lawyers 
to inform Warrior's lawyers that Ghassemi was suspected of stealing 
trade secrets. 
...<http://www.csoonline.com/read/030107/fea_secrets.html>

Trash collectors haul off paper and guilt
Savannah Morning News - Savannah,GA,USA
Seacoast makes its money, as its name suggests, from on-site shredding 
that protects sensitive documents. That shredded paper is recycled. ... 
<http://new.savannahnow.com/node/234923>

Managing Reputation
CSO - Framingham,MA,USA
During the trial, it emerged that Morgan Stanley had overwritten 
e-mails and been careless in its data storage. Unable to respond to the 
court's requests ...<http://www.csoonline.com/caveat/022707.html>


AG opinion creates open records nightmare
Mineral Wells Index - Mineral Wells,TX,USA
By Libby Cluett. On any day in the recent past, the Palo Pinto County 
Clerk’s office could be busy with landmen and title company staff 
searching public ...
<http://www.mineralwellsindex.com/homepage/local_story_059113224.html?key
word=leadpicturestory>

Attorney General suspends open records ruling
LubbockOnline.com - Lubbock,TX,USA
The Texas Attorney General suspended Wednesday morning a recent open 
records ruling that aimed to protect residents from identity theft but 
threatened ...
<http://www.lubbockonline.com/stories/022807/upd_5635541.shtml>




Peter Kurilecz
Richmond Va
________________________________________________________________________
AOL now offers free email to everyone.  Find out more about what's free 
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