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RECORDS-MANAGEMENT-UK  March 2007

RECORDS-MANAGEMENT-UK March 2007

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Subject:

Re: RECORDS-MANAGEMENT-UK Digest - 11 Mar 2007 to 12 Mar 2007 (#2007-63)

From:

"Murphy, Brendan" <[log in to unmask]>

Reply-To:

Murphy, Brendan

Date:

Tue, 13 Mar 2007 16:06:37 -0000

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (2199 lines)

Good afternoon, my organisation is currently producing draft Standards
and Recommended Practices for Medical Records Management and we are
targeting the implementation of a Unified Health Record for each patient
in our Hospitals. At present many individual hospital departments hold
their own client records and it is anticipated that there may be a
reluctance to move away from this. E.g. Physio, Dietician etc. I would
be grateful for the opportunity to explore this subject with any
Hospital Medical Records people who may have already faced up to and
dealt with this issue.
Please feel free to email me directly on this matter at
[log in to unmask]

Regards
Brendan Murphy
Manager
Organisation Development Unit
Health Service Executive
West
Partry House, Parnell Street
Limerick
00353 (0) 61 312700

-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of
RECORDS-MANAGEMENT-UK automatic digest system
Sent: 13 March 2007 00:00
To: [log in to unmask]
Subject: RECORDS-MANAGEMENT-UK Digest - 11 Mar 2007 to 12 Mar 2007
(#2007-63)

There are 12 messages totalling 1752 lines in this issue.

Topics of the day:

  1. RAIN 070310 Dalhousie Papers, Farm records, Digitizing History,
Records
     Dumped, Bacteria Storage, ILM
  2. Register of Interests (2)
  3. BCS and a Document Library
  4. Winter 2007 Edition of RecordKeeping
  5. Lab notebooks (3)
  6. EDRMS Specification Documentation (2)
  7. Records management implications of Web 2.0 developments
  8. Training materials and exercises for RM

----------------------------------------------------------------------

Date:    Sun, 11 Mar 2007 22:52:27 -0400
From:    =?ISO-8859-1?Q?Peter_Kurilecz?= <[log in to unmask]>
Subject: RAIN 070310 Dalhousie Papers, Farm records, Digitizing History,
Records Dumped, Bacteria Storage, ILM

RAIN 070310
Records and Archives In the News is a compilation of news stories=20
related to records and archives management.

Intel may have lost e-mails in antitrust case
MarketWatch - USA
Intel said a "fail-safe plan" to prepare back-up tapes missed some=20
employees, while some workers didn't properly follow document
retention=20
policies. ...
<http://www.marketwatch.com/news/story/intel-may-have-lost-e-mails/story
.
aspx?guid=3D%7BBC9652AA-1FE2-4001-AF05-877F25A05DAD%7D>

ILM: Where It's Been, Where It's Going and How It Affects You
DMReview.com - New York,NY,USA
Key technologies that maintain and manage the critical aspects of=20
information come in the form of information lifecycle management
(ILM).=20
... <http://www.dmreview.com/article_sub.cfm?articleId=3D1076562>

Attorney General's Office Now Investigating Pile of Dumped Documents
KCBD-TV - Lubbock,TX,USA
The attorney general is now investigating thousands of confidential=20
documents dumped in a Lubbock field. It's new information in a story
we=20
broke on
...<http://www.kcbd.com/Global/story.asp?S=3D6201225&nav=3D3w6y>

Computer problem blacks out state insurance agency's records
Leesville Daily Leader - Leesville,LA,USA
BATON ROUGE (AP) - Computer problems have blacked out the financial=20
records of Louisiana's state-backed insurer of last resort for
months,=20
and it may have ...
<http://www.leesvilledailyleader.com/articles/2007/03/08/news/news4.txt>

AHC Joins Rocky Mountain Online Archive
University of Wyoming News - Laramie,WY,USA
March 9, 2007 -- The University of Wyoming American Heritage Center
now=20
provides access to the Rocky Mountain Online Archive, which describes=20
more than 2300 ...<http://www.uwyo.edu/news/showrelease.asp?id=3D14004>

Opening of activist's archive celebrated
Ventura County Star (subscription) - Ventura county,CA,USA
Colleagues, friends and family of Oxnard activist Lupe Anguiano will=20
gather Monday night at UCLA to celebrate the opening of her archive
in=20
the Chicano ...
<http://www.venturacountystar.com/vcs/ox/article/0,1375,VCS_238_5405814,
0
0.html>

Archive tools essential as data growth rises, says IDC
ComputerWeekly.com - UK
by Miya Knights. Organisations should ensure they maintain archiving,=20
search and discovery technologies to cope with a steep rise in
volumes=20
of digital ...
<http://www.computerweekly.com/Articles/2007/03/13/222312/archive-tools-
e
ssential-as-data-growth-rises-says-idc.htm>

'Hawk horde
Lawrence Journal World - Lawrence,KS,USA
=E2=80=9CThe nature of an archive is you set up a schedule where
particular=20
records are destroyed after a certain amount of time,=E2=80=9D she
says.=20
...<http://www2.ljworld.com/news/2007/mar/09/hawk_horde/?city_local>

Cops hunt Queen Vic=E2=80=99s letters
Camden New Journal - London,UK
Particularly =E2=80=9Ciconic=E2=80=9D documents, like those in the
Jersey Co=
llection,=20
are not accessible without applying for permission through the=20
principal archivist, ...
<http://www.thecnj.co.uk/islington/030907/news030907_02.html>

National Archives opens online exhibition about 300 years of ...
Caribbean PressReleases.com (press release) - Christ Church,Barbados
UK -- March 9, 2007 -- Caribbean Histories Revealed, a new online=20
exhibition from The National Archives, went live this week. The=20
exhibition traces the ...
<http://www.caribbeanpressreleases.com/articles/1415/1/National-Archives
-
opens-online-exhibition-about-300-years-of-Caribbean-history/Historical-
r
ecords-of-the-Caribbean-more-accessible-to-everyone.html>

Archives given Florence Nightingale memos
Scotsman - Edinburgh,Scotland,UK
THE National Archives of Scotland has secured vintage documents=20
covering 900 years of the country's history. The Dalhousie Papers,=20
which had been on a=20
...<http://heritage.scotsman.com/news.cfm?id=3D377672007>

NetApp offers e-mail archiving
Techworld.com - London,UK
The subject of e-mail archiving has become prominent in the
anti-trust=20
court case between AMD and Intel, where Intel has admitted that it
has=20
lost e-mails ...
<http://www.techworld.com/storage/news/index.cfm?newsID=3D8224&pagtype=3
Dall=
>


Preventing critical data loss
Continuity Central (press release) - Huddersfield,UK
Data storage and recovery plan =E2=80=93 a plan for the proper storage
of al=
l=20
information for the period of time that it needs to be maintained
(data=20
retention ...<http://www.continuitycentral.com/feature0446.htm>

The New Storage Rules
CRN - Manhasset,NY,USA
The December adoption of updated Federal Rules of Civil Procedure is=20
forcing major changes in the way solution providers must approach the=20
data storage ...<http://www.crn.com/storage/197800898>

ID thief's 'gold mine:' 39 boxes of mortgage files dumped in recycling
Pacific Business News - Honolulu,HI,USA
... of records from a Honolulu escrow company that closed six years
ago=20
were dumped in a recycling bin in Niu Valley last weekend, spilling=20
files containing ...
<http://pacific.bizjournals.com/pacific/stories/2007/03/12/story1.html?b
=3D
1173672000%5E1429620>

CONNECTICUT:Lawyer Accused of Destroying Evidence in Connecticut ...
Virtue Online - West Chester,PA,USA
By MATTHEW J. MALONE. GREENWICH, Conn. - A well-known lawyer was=20
indicted on Friday on charges that he obstructed justice and
destroyed=20
evidence in the ...
<http://www.virtueonline.org/portal/modules/news/article.php?storyid=3D5
655
>

Census Bureau exposes personal data on public Web site
GovExec.com - Wahington,DC,USA
The information did not include Social Security numbers, and bureau=20
officials have no evidence that it was misused. "A breach of this
kind=20
is unacceptable, ...
<http://www.govexec.com/story_page.cfm?articleid=3D36323&dcn=3Dtodaysnew
s>

The Social Security Number debate - should your SSN be published ...
Computerworld - Framingham,MA,USA
In this post, Mr. Lindstrom takes the position that all social
security=20
numbers should be published for all to see so as to "ensure that no=20
organization has ...<http://www.computerworld.com/blogs/node/5149>

OU hires new head of technology after security breaches, data thefts
Zanesville Times Recorder - Zanesville,OH,USA
The university last April discovered breaches in four computer
systems,=20
exposing about 367000 files containing Social Security numbers,
names,=20
...
<http://zanesvilletimesrecorder.com/apps/pbcs.dll/article?AID=3D/2007030
9/N
EWS01/703090337/1002>

UPDATE - Intel may have lost e-mails related to AMD case
Infoworld - Netherlands
"Through what appears to be a combination of gross communication=20
failures, an ill- conceived plan of document retention and lackluster=20
oversight by outside ...
<http://www.infoworld.nl/idgns/bericht.phtml?id=3D002570DE00740E18482572
960
0125DD4>

Unique archive is secured for =C2=A31.6m
Scotsman - Edinburgh,Scotland,UK
STACKED end to end, they would fill 75 metres of shelf space, and the=20
collection contains 13000 volumes of records covering 900 years of=20
Scottish history.=20
...<http://heritage.scotsman.com/news.cfm?id=3D381392007>

Literature given new lease of life
Shetland Times - Lerwick,Scotland,UK
However, the materials will still be identified in our online
catalogue=20
as being part of the Goudie collection held within the archives."=20
Archivist Brian ...
<http://www.shetlandtoday.co.uk/Shetlandtimes/content_details.asp?Conten
t
ID=3D21676>

WHY THE SEC CAN'T STOP SPAM
Lisa Lerer
''Operation Spamalot'' sounds good but won't mean much.  Why your=20
in-box will still be clogged with junk
e-mail.<<http://www.forbes.com/2007/03/08/sec-spam-stock-tech-security-c
x
_ll_0308spam.html?partner=3Ddaily_newsletter>>

Computer problem blacks out state insurance agency's records
Times Picayune - New Orleans,LA,USA
AP. BATON ROUGE, La. (AP) =E2=80=94 Computer problems have blacked out
the=20
financial records of Louisiana's state-backed insurer of last resort=20
for months,=20
...<http://www.nola.com/newsflash/louisiana/index.ssf?/base/news-30/1173
2
73551163990.xml&storylist=3Dlouisiana>

Fight Over UND Nickname, Documents Confidential
WCCO - Minneapolis,MN,USA
His order does not restrict the ability of either Stenehjem or the
NCAA=20
to use confidential documents during the trial, although it says the=20
two sides would ...<http://wcco.com/local/local_story_069130922.html>

Bill would add charges for some public information requests
Houston Chronicle - Houston,TX,USA
SAN ANTONIO =E2=80=94 Tired of hearing complaints from agencies that
they've=
=20
been backlogged by requests to copy or even just take a quick look at=20
public documents, ...
<http://www.chron.com/disp/story.mpl/ap/tx/4618561.html>

Cecil Herrington=E2=80=99s life is history
Grays Harbor Daily World - Grays Harbor and Northern Pacific=20
Counties,WA,USA
=E2=80=9CCecil is perhaps the best archivist of our community=E2=80=99s
hist=
ory of=20
anybody out there, and has done it without a lot of fanfare,=E2=80=9D
said J=
ohn=20
Larson, ...
<http://www.thedailyworld.com/articles/2007/03/10/local_news/01news.txt>

TYC worker accused of destroying evidence
San Antonio Express - San Antonio,TX,USA
However, Rangers Thursday found evidence that 48-year-old Sylvia=20
Machado had been shredding documents. Machado is a 9-year veteran of=20
TYC and superintendent ...
<http://www.mysanantonio.com/news/metro/stories/MYSA030907.TYCarrest.KEN
S
.36ae9625.html>

Woes mount for troubled TYC
San Antonio Express - San Antonio,TX,USA
Authorities arrested her Thursday for apparently shredding TYC=20
documents,
but investigators could not say what evidence she may have destroyed.=20
...
<http://www.mysanantonio.com/news/metro/stories/MYSA031007.01A.TYC.371c3
6
d.html>

New Technique Stores Data in Bacteria
LiveScience.com - New York,NY,USA
Everything that was made of paper (like books and records) was burned=20
to stave off attacks by the Dark. Tying memories to a few suitable=20
bloodlines (DNA) ...
<http://www.livescience.com/scienceoffiction/070310_bacteria_storage.htm
l
>

Our ID, Their Trash
Hartford Courant - Hartford,CT,USA
D'Amico said County Obstetrics & Gynecology has been shredding
medical=20
records for years, and in 2003 hired a company to perform the task=20
because of the ...
<http://www.courant.com/news/local/hc-cttrash0310.artmar10,0,133480.stor
y
?coll=3Dhc-headlines-local>

Two Marco council members admit destroying e-mails about city business
Naples Daily News - Naples,FL,USA
Asked in an interview Friday what would happen if someone made a
public=20
records request for his e-mails, which he said he keeps backed up on=20
computer discs, ...
<http://www.naplesnews.com/news/2007/mar/10/two_marco_council_members_ad
m
it_destroying_emails_/?latest>

News Channel 6 Paducah, Fri, 09 Mar 2007 10:14 PM PST
No Law Against K's Merchandise Disposal Of Files
http://www.wpsdtv.com/mostpopular/story.aspx?content_id=3D7ee3e4da-bb71-
463a=
-b444-b89417edf463
Bad news for people upset their personal information wound up at the=20
Salvation Army when K's Merchandise closed last fall. The people=20
responsible won't get in trouble... because there's no law that holds
a=20
company's feet to the fire for not disposing of sensitive files.

KHNL News 8 Honolulu, Fri, 09 Mar 2007 11:49 PM PST
Financial Records Dumped
http://www.khnl.com/Global/story.asp?S=3D6207339&nav=3Dmenu55_2
WAIKIKI (KHNL)- As a journalist, Pacific Business News editor Jim
Kelly=20
knows a story can be found anywhere. However, he never expected to
find=20
one Sunday when he took his newspapers to a recycling bin.

Digging for buried treasure at the library
Goshen Chronicle - USA
In addition to deeds and handwritten church records, Anne has indexed=20
all of the cemetery records to corresponding obituaries from the 1820=20
to 1895 and is ...
<http://www.strausnews.com/articles/2007/03/10/the_chronicle/news/3.txt>

History, Digitized (and Abridged)
New York Times - New York,NY,USA
As more museums and archives become digital domains, and as
electronic=20
resources become the main tool for gathering information, items left=20
behind in ...
<http://www.nytimes.com/2007/03/10/business/yourmoney/11archive.html?ref
=3D
yourmoney>

Tennis 'archives' displayed at Hall of Fame museum
Newport Daily News - Newport,RI,USA
NEWPORT - The International Tennis Hall of Fame and Museum has opened=20
an exhibit entitled "Mining the Archives," a collection of historical=20
information ...
<http://www.newportdailynews.com/articles/2007/03/10/news/news3.txt>


Documents shed light on =E2=80=98atom spy=E2=80=99 who triggered Cold
War
Victoria Times Colonist - Victoria,BC,Canada
Among the files opened by the British archives are typed translations=20
of the coded messages sent between Moscow and the Soviet Embassy in=20
Ottawa reporting ...
<http://www.canada.com/victoriatimescolonist/news/story.html?id=3D61c97c
56-
c671-4e34-84fd-1271758cbcd3&k=3D82160>

Sat, 10 Mar 2007 1:36 AM PST
Preston's on the map - but Blackpool was omitted
http://www.prestontoday.net/ViewArticle2.aspx?sectionid=3D73&articleid=3
D211=
2641
This ancient document confirms what die-hard Prestonians have known
for=20
years.

Carroll County Online, Fri, 09 Mar 2007 9:23 PM PST
Dear diaries: Collection of treasured works by J.T. Ward detail early=20
history of Western Maryland College and=20
http://www.carrollcountytimes.com/articles/2007/03/10/features/in_focus/
focu=
s4-01.txt
Morning at the College. Conducted the opening exercises and took the=20
names of the students who wish to pursue the branches I am to teach.
So=20
began the first day at Western Maryland College, in the words of the=20
school's first president, J.T. Ward.

The Record, Thu, 08 Mar 2007 1:35 PM PST
Document key to birth of Czechoslovakia heading home
http://www.northjersey.com/page.php?qstr=3DeXJpcnk3ZjczN2Y3dnFlZUVFeXk1O
CZmZ=
2JlbDdmN3ZxZWVFRXl5NzA4OTc5MiZ5cmlyeTdmNzE3Zjd2cWVlRUV5eTM=3D
PASSAIC -- Fifteen years ago, John Holy traveled some 400 miles on a=20
mission for his cultural organization to collect a document that
helped=20
change world history. Now, he's preparing to give it up.

The Mail Tribune, Sun, 11 Mar 2007 3:16 AM PDT
Keeper of history gets A's in our book
http://www.mailtribune.com/archive/2007/0311/local/stories/fattigcol11.h
tm
When Carol Harbison-Samuelson was a student at Medford Senior High=20
School, she failed a history test. Actually, failed is being=20
euphemistic. She bombed. Big time.

Technology aids farmer in keeping good records
Southwest Farm Press - Overland Park,KS,USA
Reeves has worked with Red Wing Software Inc. (redwingsoftware.com)
to=20
develop a program for cotton records management. Currently, Red Wing=20
offers an ...
<http://southwestfarmpress.com/news/030907-technology-records/>




Peter Kurilecz
Richmond Va
________________________________________________________________________
AOL now offers free email to everyone.  Find out more about what's
free=20
from AOL at AOL.com.
=3D0

------------------------------

Date:    Mon, 12 Mar 2007 09:12:03 +0000
From:    Fiona Lewis <[log in to unmask]>
Subject: Register of Interests

Morning All,

I've had the following query from my audit department:=20

"I'm trying to ascertain the retention period for entries in a register
o=
f=20
business/pecuniary interests, the query is directed more towards
Schools'=
=20
Governance but I guess that the same retention period will apply to=20
Corporate Governance as well."

Any ideas would be greatfully received.

Many thanks.

------------------------------

Date:    Mon, 12 Mar 2007 09:23:46 +0000
From:    Karen Waite <[log in to unmask]>
Subject: Re: BCS and a Document Library

--=__PartF6D24B32.0__=
Content-Type: text/plain; charset=US-ASCII
Content-Transfer-Encoding: quoted-printable

Thank you both Judi & Adrain.=0D=0A=20=0D=0AThe audience will primarily
be =
staff employed by the organisations, but rather than sit it on the
Intranet=
 where it has historically sat, we are now moving it to our Internet
site s=
o it is publically accessible as well.  Audience will expand to 'anyone,
an=
ywhere, anytime'.  Skills in information retrieval will range from the
very=
 basic to very skilled.  Looking at the various approaches, without
wanting=
 to make this email too long for the reader, could be:=20=0D=0A1)
organisat=
ion specific drilling=0D=0A2) keyword searching=0D=0A3) Alphabetical
search=
ing=0D=0A4) Subject searching=20=0D=0A=20=0D=0AThe software is
Contensis, a=
 content  management system recently introduced here.  IT are involved
to e=
nsure we understand how to best use that technology and in what ways we
may=
 be able to exploit it so it fits our box, rather than us fit into it's
box=
, if you get my meaning. =20=0D=0A=20=0D=0AMany thanks for the advice
thus =
far, please feel free to keep it coming.... =20=0D=0A=20=0D=0APlease
feel f=
ree to respond on/off
list=0D=0A=20=0D=0ABest=0D=0A=20=0D=0AKaren=0D=0A=20=0D=
=0A=20=0D=0A=20=0D=0A> Adrian Dale <[log in to unmask]>
10/03/2007 =
08:00:37 >>>=0D=0AHi Karen,=0D=0A=0D=0AI agree with Judi. I worked last
yea=
r on a knowledge collection for NCSL=20=0D=0A(the story was published in
CI=
LIP Update in December 2006
-=20=0D=0Ahttp://www.cilip.org.uk/publications/=
updatemagazine/archive/archive2006/dec=20=0D=0Aember/Bruce.htm).=0D=0A=0
D=0A=
The original collection was very well organised in a BCS and had
been=20=0D=
=0Amanaged very well from a records perspective for 4 years. However,
the =0D=
=0Acollection needed to be completely reclassified for use and
publication =
as=20=0D=0Aa knowledge base where document type and subject were the
primar=
y=20=0D=0Aclassification axes as opposed to the careful mix of FAT
and=20=0D=
=0Aorganisational approach adopted in the BCS originally. The BCS was
very =0D=
=0Auseful in creating the structure for the residual rump of records in
the=
=20=0D=0Acollection (Called Programme Records) which are not published
on t=
he=20=0D=0Ainternet and remain the college archive until there next
disposa=
l review=20=0D=0Adate.=0D=0A=0D=0A=0D=0A=0D=0A=20=0D=0AKaren
Waite=0D=0ACor=
porate Records Manager=20=0D=0ACornwall IT Services
(CITS)=20=0D=0AMegashed=0D=
=0ARoyal Cornwall Hospitals Trust=0D=0ATruro. Cornwall. TR1
3LJ=0D=0A=20=0D=
=0APh: 01872 254500=0D=0AFax: 01872 254508=0D=0Aemail:
[log in to unmask]
nwall.nhs.uk=0D=0A=0D=0A=0D=0A------------------------------------------
---=
--------------------------------------------------------=0D=0AThe
informati=
on in this e-mail and any attachments is confidential=0D=0Aand is
intended =
for the attention and use of the named=20=0D=0Aaddressee(s).  It must
not b=
e disclosed to any other person=20=0D=0Awithout our authority.  If you
are =
not the intended recipient, or a=20=0D=0Aperson responsible for
delivering =
it to the intended recipient or=20=0D=0Aare aware that this e-mail has
been=
 sent to you in error, you are=20=0D=0Anot authorised to and must not
discl=
ose, copy, distribute, or=20=0D=0Aretain this message or any part of
it.=0D=
=0A=0D=0AWe sweep all outgoing messages for the presence of
computer=0D=0Av=
iruses.  However, we cannot accept any responsibility for
any=20=0D=0Aloss =
or damage to your systems due to viruses or malicious code=0D=0Anot
detecte=
d.=0D=0A=0D=0AThe statements and opinions expressed in this message
are=0D=0A=
those of the author and do not necessarily reflect those of
the=0D=0Aorgani=
sations within the Cornwall & Isles of Scilly
Health=0D=0ACommunity.=0D=0A=0D=
=0AThis email may be disclosed under the Freedom of
Information=20=0D=0AAct=
 2000 or the Environmental Information Regulations
2004.=0D=0A-------------=
------------------------------------------------------------------------
---=
------------=09=0D=0A
--=__PartF6D24B32.0__=
Content-Type: text/html; charset=US-ASCII
Content-Transfer-Encoding: quoted-printable
Content-Description: HTML

<HTML><HEAD>=0D=0A<META http-equiv=3DContent-Type content=3D"text/html;
cha=
rset=3Diso-8859-1">=0D=0A<META content=3D"MSHTML 6.00.2900.2873"
name=3DGEN=
ERATOR></HEAD>=0D=0A<BODY style=3D"MARGIN: 4px 4px 1px; FONT: 10pt
Tahoma">=0D=
=0A<DIV><FONT face=3DArial>Thank you both Judi &amp;
Adrain.</FONT></DIV>=0D=
=0A<DIV><FONT face=3DArial></FONT>&nbsp;</DIV>=0D=0A<DIV><FONT
face=3DArial=
>The audience will&nbsp;primarily be&nbsp;staff employed by&nbsp;the
organi=
sations, but rather than sit it&nbsp;on the&nbsp;Intranet where it has
hist=
orically sat, we are now moving&nbsp;it to&nbsp;our&nbsp;Internet site
so i=
t is&nbsp;publically&nbsp;accessible as well.&nbsp; Audience will expand
to=
&nbsp;'anyone, anywhere, anytime'.&nbsp; Skills
in&nbsp;information&nbsp;re=
trieval&nbsp;will range from&nbsp;the very&nbsp;basic to very
skilled.&nbsp=
; Looking at the various&nbsp;approaches,&nbsp;without wanting to make
this=
 email too long for the reader, could
be:&nbsp;</FONT></DIV>=0D=0A<DIV><FON=
T face=3DArial>1)&nbsp;organisation specific
drilling</FONT></DIV>=0D=0A<DI=
V><FONT face=3DArial>2) keyword searching</FONT></DIV>=0D=0A<DIV><FONT
face=
=3DArial>3) Alphabetical searching</FONT></DIV>=0D=0A<DIV><FONT
face=3DAria=
l>4) Subject searching&nbsp;</FONT></DIV>=0D=0A<DIV><FONT
face=3DArial></FO=
NT>&nbsp;</DIV>=0D=0A<DIV><FONT face=3DArial>The software is Contensis,
a c=
ontent&nbsp; management
system&nbsp;recently&nbsp;introduced&nbsp;here.&nbs=
p;&nbsp;IT are involved&nbsp;to ensure&nbsp;we understand how to
best&nbsp;=
use&nbsp;that technology&nbsp;and in what&nbsp;ways&nbsp;we may be able
to&=
nbsp;exploit it so it fits our box, rather than us fit into it's box, if
yo=
u get my meaning.&nbsp;&nbsp;</FONT></DIV>=0D=0A<DIV><FONT
face=3DArial></F=
ONT>&nbsp;</DIV>=0D=0A<DIV><FONT face=3DArial>Many thanks for the advice
th=
us far, please feel free to keep it coming....&nbsp;
</FONT></DIV>=0D=0A<DI=
V><FONT face=3DArial></FONT><FONT
face=3DArial></FONT>&nbsp;</DIV>=0D=0A<DI=
V><FONT face=3DArial>Please feel free to respond on/off
list</FONT></DIV>=0D=
=0A<DIV><FONT face=3DArial></FONT>&nbsp;</DIV>=0D=0A<DIV><FONT
face=3DArial=
>Best</FONT></DIV>=0D=0A<DIV>&nbsp;</DIV>=0D=0A<DIV><FONT face=3DVivaldi
co=
lor=3D#219298
size=3D5>Karen</FONT></DIV>=0D=0A<DIV>&nbsp;</DIV>=0D=0A<DIV>=
&nbsp;</DIV>=0D=0A<DIV>&nbsp;</DIV>=0D=0A<DIV>&gt; Adrian Dale
&lt;adrian.d=
[log in to unmask]&gt; 10/03/2007 08:00:37 &gt;&gt;&gt;<BR>Hi
Karen,<BR><BR=
>I agree with Judi. I worked last year on a knowledge collection for
NCSL <=
BR>(the story was published in CILIP Update in December 2006 - <BR><U><A
hr=
ef=3D"http://www.cilip.org.uk/publications/updatemagazine/archive/archiv
e20=
06/dec">http://www.cilip.org.uk/publications/updatemagazine/archive/arch
ive=
2006/dec</A></U> <BR>ember/Bruce.htm).<BR><BR>The original collection
was v=
ery well organised in a BCS and had been <BR>managed very well from a
recor=
ds perspective for 4 years. However, the <BR>collection needed to be
comple=
tely reclassified for use and publication as <BR>a knowledge base where
doc=
ument type and subject were the primary <BR>classification axes as
opposed =
to the careful mix of FAT and <BR>organisational approach adopted in the
BC=
S originally. The BCS was very <BR>useful in creating the structure for
the=
 residual rump of records in the <BR>collection (Called Programme
Records) =
which are not published on the <BR>internet and remain the college
archive =
until there next disposal review
<BR>date.<BR><BR><BR></DIV>=0D=0A<DIV>&nbs=
p;</DIV>=0D=0A<DIV>Karen Waite<BR>Corporate Records Manager <BR>Cornwall
IT=
 Services (CITS) <BR>Megashed<BR>Royal Cornwall Hospitals
Trust<BR>Truro. C=
ornwall. TR1 3LJ</DIV>=0D=0A<DIV>&nbsp;</DIV>=0D=0A<DIV>Ph: 01872
254500<BR=
>Fax: 01872 254508<BR>email: <A
href=3D"mailto:[log in to unmask]
s.uk">[log in to unmask]</A><BR></DIV><br><br><table
bgcolor=3D=
white
style=3D"color:black"><tr><td><br>-----------------------------------=
------------------------------------------------------------------<br>=0
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ttachments&nbsp;is&nbsp;confidential<br>=0D=0Aand&nbsp;is&nbsp;intended&
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med=
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bsp=
;disclosed&nbsp;to&nbsp;any&nbsp;other&nbsp;person&nbsp;<br>=0D=0Awithou
t&n=
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e&n=
bsp;intended&nbsp;recipient,&nbsp;or&nbsp;a&nbsp;<br>=0D=0Aperson&nbsp;r
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=2E<br>=0D=0A<br>=0D=0AWe&nbsp;sweep&nbsp;all&nbsp;outgoing&nbsp;message
s&n=
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bsp=
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lit=
y&nbsp;for&nbsp;any&nbsp;<br>=0D=0Aloss&nbsp;or&nbsp;damage&nbsp;to&nbsp
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ur&nbsp;systems&nbsp;due&nbsp;to&nbsp;viruses&nbsp;or&nbsp;malicious&nbs
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ode<br>=0D=0Anot&nbsp;detected.<br>=0D=0A<br>=0D=0AThe&nbsp;statements&n
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e<b=
r>=0D=0Athose&nbsp;of&nbsp;the&nbsp;author&nbsp;and&nbsp;do&nbsp;not&nbs
p;n=
ecessarily&nbsp;reflect&nbsp;those&nbsp;of&nbsp;the<br>=0D=0Aorganisatio
ns&=
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--=__PartF6D24B32.0__=--

------------------------------

Date:    Mon, 12 Mar 2007 09:47:29 -0000
From:    RecordKeeping <[log in to unmask]>
Subject: Winter 2007 Edition of RecordKeeping

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The winter 2007 edition of RecordKeeping magazine is now available to
read =
online at:=20
http://www.nationalarchives.gov.uk/services/recordkeeping.htm=20

RecordKeeping is a quarterly publication produced by the National
Advisory =
Services, aimed at archivists, records managers and all those involved
and =
interested in archives and records.

RecordKeeping Winter 2007 brings you the latest news from The National
Arch=
ives and the wider archives and records management sectors. We also
present=
 a wide range of case studies, beginning with an interview with Carol
Tullo=
, Director of the Office of Public Sector Information. Other case
studies i=
nclude the latest records management and archiving developments in the
Unit=
ed Arab Emirates, a report from East Dunbartonshire Archives on their
proje=
ct 'Taming the Lion', and a feature on the work of the Community
Archives D=
evelopment Group in putting community archives on line. We also hear
about =
Leicestershire County Council's records management developments since
2003,=
 and take a look at the archives of the Manchester High School for
Girls.=
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If you would like to be alerted when new issues are available to read on
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<P><FONT FACE=3D"Arial">RecordKeeping Winter 2007 brings you the latest
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on. Other case studies include the latest records management and
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------------------------------

Date:    Mon, 12 Mar 2007 07:27:07 -0400
From:    Peter Kurilecz <[log in to unmask]>
Subject: Re: Register of Interests

On 3/12/07, Fiona Lewis <[log in to unmask]> wrote:
> Morning All,
>
> I've had the following query from my audit department:
>
> "I'm trying to ascertain the retention period for entries in a
register of
> business/pecuniary interests, the query is directed more towards
Schools'
> Governance but I guess that the same retention period will apply to
> Corporate Governance as well."


Is this register a single item? if so then I don't think the auditor's
understand how records are maintained. This is like attorneys here in
the states calling it a document retention schedule, since they tend
to focus on individual documents rather than groups of records.

If the register is a single item that contains multiple entries, then
I would explain to the auditor that a new register is opened at the
beginning of the calendar year and is closed at the end of the
calendar years. Retention is applied to the whole register and its
contents and the retention clock doesn't start until the register is
closed. Explain that retention is not done on an entry by entry basis.

hope this makes sense


--

Peter Kurilecz CRM CA
Richmond, Va

------------------------------

Date:    Mon, 12 Mar 2007 11:57:46 -0000
From:    "Richardson, Nicola" <[log in to unmask]>
Subject: Lab notebooks

This is a multi-part message in MIME format.

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Hello

Is=20there=20anyone=20out=20there=20who=20deals=20with=20Lab=20notebooks
?=20=
One=20of=20the
scientists=20in=20our=20Research=20and=20Development=20department=20has=
20=
recently
approached=20me=20and=20asked=20for=20advice=20about=20long=20term=20sto
ra=
ge=20and
retrieval.=20Each=20notebook=20is=20handwritten,=20bound,=20A4=20size=20
an=
d=20comprises
about=20200=20pages.=20=20

If=20there=20are=20list=20members=20who=20deal=20with=20Lab=20notebooks,
=20=
I=20am=20particularly
interested=20in=20how=20they=20are=20indexed,=20whether=20scanned=20copi
es=
=20are=20made=20-
and=20if=20so=20whether=20this=20is=20done=20in-house=20or=20not.=20How=
20=
long=20does=20your
organisation=20keep=20the=20notebooks=20for?=20Have=20you=20had=20any=20
is=
sues=20with
legibility=20of=20handwriting=20and=20poor=20indexing?

Thank=20you=20very=20much

Nicola=20Richardson
Assistant=20Records=20Manager
Diageo=20Records=20Management=20Team
020=207927=205275






________________________________________________________________________
This=20email=20and=20any=20files=20transmitted=20with=20it=20are=20confi
de=
ntial=20and=20intended=20solely=20for=20the=20use=20of=20the=20individua
l=20=
or=20entity=20to=20which=20they=20are=20addressed.=20
If=20you=20have=20received=20this=20email=20in=20error=20please=20notify
=20=
the=20Diageo=20Servicedesk=20on=20+44=20(0)=20131=20319=206000

This=20footnote=20also=20confirms=20that=20this=20email=20has=20been=20s
ca=
nned=20for=20all=20viruses=20by=20the=20Messagelabs=20SkyScan=20service.

http://www.diageo.com

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<META=20NAME=3D"Generator"=20CONTENT=3D"MS=20Exchange=20Server=20version
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6.5.7650.28">
<TITLE>Lab=20notebooks</TITLE>
</HEAD>
<BODY>
<!--=20Converted=20from=20text/rtf=20format=20-->
<BR>

<P><FONT=20SIZE=3D2=20FACE=3D"Arial">Hello</FONT>
</P>

<P><FONT=20SIZE=3D2=20FACE=3D"Arial">Is=20there=20anyone=20out=20there=2
0w=
ho=20deals=20with=20Lab=20notebooks?=20One=20of=20the=20scientists=20in=
20=
our=20Research=20and=20Development=20department=20has=20recently=20appro
ac=
hed=20me=20and=20asked=20for=20advice=20about=20long=20term=20storage=20
an=
d=20retrieval.=20Each=20notebook=20is=20handwritten,=20bound,=20A4=20siz
e=20=
and=20comprises=20about=20200=20pages.&nbsp;=20</FONT></P>

<P><FONT=20SIZE=3D2=20FACE=3D"Arial">If=20there=20are=20list=20members=2
0w=
ho=20deal=20with=20Lab=20notebooks,=20I=20am=20particularly=20interested
=20=
in=20how=20they=20are=20indexed,=20whether=20scanned=20copies=20are=20ma
de=
=20-=20and=20if=20so=20whether=20this=20is=20done=20in-house=20or=20not.
=20=
How=20long=20does=20your=20organisation=20keep=20the=20notebooks=20for?=
20=
Have=20you=20had=20any=20issues=20with=20legibility=20of=20handwriting=2
0a=
nd=20poor=20indexing?</FONT></P>

<P><FONT=20SIZE=3D2=20FACE=3D"Arial">Thank=20you=20very=20much</FONT>
</P>

<P><FONT=20SIZE=3D2=20FACE=3D"Arial">Nicola=20Richardson</FONT>

<BR><FONT=20COLOR=3D"#808080"=20SIZE=3D1=20FACE=3D"Arial">Assistant=20Re
co=
rds=20Manager</FONT>

<BR><FONT=20COLOR=3D"#808080"=20SIZE=3D1=20FACE=3D"Arial">Diageo=20Recor
ds=
=20Management=20Team</FONT>

<BR><FONT=20COLOR=3D"#808080"=20SIZE=3D1=20FACE=3D"Arial">020=207927=205
27=
5</FONT>
</P>
<BR>
<BR>
<BR>
<BR>


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=20=
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Date:    Mon, 12 Mar 2007 12:45:27 +0000
From:    Ian Pearson <[log in to unmask]>
Subject: Re: Lab notebooks

Hi I work for the United Kingdom Atomic Authority at Dounreay, Scotland
and
we treat Lab books as log books which are kept for min 100 years. They
are
A4 hard backed and filed by year and location of lab. For last few years
we
also have a "Lotus Notes" database for keep similar info but the
handwritten ones are the ones that the Regulators wish to see. We tried
scanning but could not destroy the hard copies so there was little
advantage in scanning

Ian


Ian Pearson
Records Manager/Glassblower/BSSG Chairman-BSSG Journal Editor
United Kingdom Atomic Energy Authority
Dounreay
Thurso
Caithness
Scotland
KW14 7TZ
Tel: 01847 802629
Fax;01847 802971
European Glassblowers Symposium 6/6-9/6/07
http://www.bnglass.com/symposium/







             "Richardson,

             Nicola"

             <Nicola.Richardso
To

             [log in to unmask]>
[log in to unmask]

             Sent by: The UK           K

             Records
cc

             Management

             mailing list
Subject

             <RECORDS-MANAGEME         Lab notebooks

             [log in to unmask]

             .UK>







             12/03/2007 11:57







             Please respond to

               "Richardson,

                  Nicola"

             <Nicola.Richardso

               [log in to unmask]>














Hello


Is there anyone out there who deals with Lab notebooks? One of the
scientists in our Research and Development department has recently
approached me and asked for advice about long term storage and
retrieval.
Each notebook is handwritten, bound, A4 size and comprises about 200
pages.


If there are list members who deal with Lab notebooks, I am particularly
interested in how they are indexed, whether scanned copies are made -
and
if so whether this is done in-house or not. How long does your
organisation
keep the notebooks for? Have you had any issues with legibility of
handwriting and poor indexing?


Thank you very much


Nicola Richardson
Assistant Records Manager
Diageo Records Management Team
020 7927 5275







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Date:    Mon, 12 Mar 2007 13:42:26 -0000
From:    "Eldin Rammell, Rammell Consulting" <[log in to unmask]>
Subject: Re: Lab notebooks

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Nicola,




I have previously worked for organisations that use R&D laboratory
notebooks
(pharmaceutical industry) very similar to the ones you describe.




Scanning is typically done for two reasons. Firstly, for disaster
recovery
purposes i.e. to create an additional security copy. Secondly, to
provide
improved access to the content whilst maintaining an acceptable level of
security and control over the original record. Many organisations
perform
scanning in-house (or at least on site) because they are usually
reluctant
to release the books for an extended period of time due to the high
commercial value of the content and the need to have them always
accessible.
Those that scan off-site are usually those that wait until the book is
completely finished with, whilst those scanning on-site typically scan
at
defined intervals whilst the book is still in use.




Indexing is frequently a problem! Some organisations rely on a fairly
rudimentary index at the front of the book; this would include brief
details
of projects/products worked on across a series of pages. As Ian
suggests,
other organisations use some form of database for indexing purposes,
whilst
relying on the original record of course for patent/legal/regulatory
purposes. For a hand-written record, legibility will always be an issue
that
needs addressing. Most organisations attempt to minimise the issue by
using
a Standard Operating Procedure that requires writing to be legible. You
are,
of course, reliant on colleagues to be compliant with the SOP!! Some
organisations (few that I know of) permit the sticking in of
word-processed
text.




Regarding retention times, this would depend on what your lab notebooks
are
supporting. In my experience, the notebook would support a patent; the
retention time is therefore set to expiry of the patent. Having said
that,
the retention times in practice are typically longer as key notebooks
are
also part of the historical record of the company.




I hope you find this helpful.




Regards,

Eldin Rammell,

Director, RAMMELL Consulting

T: 01905 739496

M: 07940 859721




  _____ 


From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of Richardson,
Nicola
Sent: 12 March 2007 11:58
To: [log in to unmask]
Subject: Lab notebooks







Hello


Is there anyone out there who deals with Lab notebooks? One of the
scientists in our Research and Development department has recently
approached me and asked for advice about long term storage and
retrieval.
Each notebook is handwritten, bound, A4 size and comprises about 200
pages.


If there are list members who deal with Lab notebooks, I am particularly
interested in how they are indexed, whether scanned copies are made -
and if
so whether this is done in-house or not. How long does your organisation
keep the notebooks for? Have you had any issues with legibility of
handwriting and poor indexing?

Thank you very much


Nicola Richardson

Assistant Records Manager

Diageo Records Management Team

020 7927 5275







________________________________________________________________________
This email and any files transmitted with it are confidential and
intended
solely for the use of the individual or entity to which they are
addressed.

If you have received this email in error please notify the Diageo
Servicedesk on +44 (0) 131 319 6000

This footnote also confirms that this email has been scanned for all
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<div class=3DSection1>

<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span =
style=3D'font-size:
10.0pt;font-family:Arial;color:navy'>Nicola,<o:p></o:p></span></font></p
>=


<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span =
style=3D'font-size:
10.0pt;font-family:Arial;color:navy'><o:p>&nbsp;</o:p></span></font></p>

<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span =
style=3D'font-size:
10.0pt;font-family:Arial;color:navy'>I have previously worked for =
organisations
that use R&amp;D laboratory notebooks (pharmaceutical industry) very =
similar to
the ones you describe.<o:p></o:p></span></font></p>

<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span =
style=3D'font-size:
10.0pt;font-family:Arial;color:navy'><o:p>&nbsp;</o:p></span></font></p>

<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span =
style=3D'font-size:
10.0pt;font-family:Arial;color:navy'>Scanning is typically done for two
reasons. Firstly, for disaster recovery purposes i.e. to create an =
additional
security copy. Secondly, to provide improved access to the content =
whilst
maintaining an acceptable level of security and control over the =
original
record. Many organisations perform scanning in-house (or at least on =
site) because
they are usually reluctant to release the books for an extended period =
of time
due to the high commercial value of the content and the need to have =
them
always accessible. Those that scan off-site are usually those that wait
=
until
the book is completely finished with, whilst those scanning on-site =
typically
scan at defined intervals whilst the book is still in =
use.<o:p></o:p></span></font></p>

<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span =
style=3D'font-size:
10.0pt;font-family:Arial;color:navy'><o:p>&nbsp;</o:p></span></font></p>

<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span =
style=3D'font-size:
10.0pt;font-family:Arial;color:navy'>Indexing is frequently a problem! =
Some
organisations rely on a fairly rudimentary index at the front of the =
book; this
would include brief details of projects/products worked on across a =
series of
pages. As Ian suggests, other organisations use some form of database =
for
indexing purposes, whilst relying on the original record of course for
patent/legal/regulatory purposes. For a hand-written record, legibility
=
will
always be an issue that needs addressing. Most organisations attempt to
minimise the issue by using a Standard Operating Procedure that requires
writing to be legible. You are, of course, reliant on colleagues to be
compliant with the SOP!! Some organisations (few that I know of) permit
=
the
sticking in of word-processed text.<o:p></o:p></span></font></p>

<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span =
style=3D'font-size:
10.0pt;font-family:Arial;color:navy'><o:p>&nbsp;</o:p></span></font></p>

<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span =
style=3D'font-size:
10.0pt;font-family:Arial;color:navy'>Regarding retention times, this =
would
depend on what your lab notebooks are supporting. In my experience, the
=
notebook
would support a patent; the retention time is therefore set to expiry of
=
the
patent. Having said that, the retention times in practice are typically
=
longer
as key notebooks are also part of the historical record of the =
company.<o:p></o:p></span></font></p>

<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span =
style=3D'font-size:
10.0pt;font-family:Arial;color:navy'><o:p>&nbsp;</o:p></span></font></p>

<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span =
style=3D'font-size:
10.0pt;font-family:Arial;color:navy'>I hope you find this =
helpful.<o:p></o:p></span></font></p>

<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span =
style=3D'font-size:
10.0pt;font-family:Arial;color:navy'><o:p>&nbsp;</o:p></span></font></p>

<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span =
style=3D'font-size:
10.0pt;font-family:Arial;color:navy'>Regards,<o:p></o:p></span></font></
p=
>

<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span =
style=3D'font-size:
10.0pt;font-family:Arial;color:navy'>Eldin =
Rammell,<o:p></o:p></span></font></p>

<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span =
style=3D'font-size:
10.0pt;font-family:Arial;color:navy'>Director, RAMMELL =
Consulting<o:p></o:p></span></font></p>

<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span =
style=3D'font-size:
10.0pt;font-family:Arial;color:navy'>T: 01905 =
739496<o:p></o:p></span></font></p>

<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span =
style=3D'font-size:
10.0pt;font-family:Arial;color:navy'>M: 07940 =
859721<o:p></o:p></span></font></p>

<p class=3DMsoNormal><font size=3D2 color=3Dnavy face=3DArial><span =
style=3D'font-size:
10.0pt;font-family:Arial;color:navy'><o:p>&nbsp;</o:p></span></font></p>

<div>

<div class=3DMsoNormal align=3Dcenter style=3D'text-align:center'><font
=
size=3D3
face=3D"Times New Roman"><span lang=3DEN-US style=3D'font-size:12.0pt'>

<hr size=3D2 width=3D"100%" align=3Dcenter tabindex=3D-1>

</span></font></div>

<p class=3DMsoNormal><b><font size=3D2 face=3DTahoma><span lang=3DEN-US
style=3D'font-size:10.0pt;font-family:Tahoma;font-weight:bold'>From:</sp
a=
n></font></b><font
size=3D2 face=3DTahoma><span lang=3DEN-US =
style=3D'font-size:10.0pt;font-family:Tahoma'>
The UK Records Management mailing list
[mailto:[log in to unmask]] <b><span =
style=3D'font-weight:bold'>On
Behalf Of </span></b>Richardson, Nicola<br>
<b><span style=3D'font-weight:bold'>Sent:</span></b> 12 March 2007 =
11:58<br>
<b><span style=3D'font-weight:bold'>To:</span></b>
[log in to unmask]<br>
<b><span style=3D'font-weight:bold'>Subject:</span></b> Lab =
notebooks</span></font><span
lang=3DEN-US><o:p></o:p></span></p>

</div>

<p class=3DMsoNormal><font size=3D3 face=3D"Times New Roman"><span =
style=3D'font-size:
12.0pt'><o:p>&nbsp;</o:p></span></font></p>

<p class=3DMsoNormal><font size=3D3 face=3D"Times New Roman"><span =
style=3D'font-size:
12.0pt'><o:p>&nbsp;</o:p></span></font></p>

<p><font size=3D2 face=3DArial><span =
style=3D'font-size:10.0pt;font-family:Arial'>Hello</span></font>
<o:p></o:p></p>

<p><font size=3D2 face=3DArial><span =
style=3D'font-size:10.0pt;font-family:Arial'>Is
there anyone out there who deals with Lab notebooks? One of the =
scientists in
our Research and Development department has recently approached me and =
asked
for advice about long term storage and retrieval. Each notebook is =
handwritten,
bound, A4 size and comprises about 200 pages.&nbsp; =
</span></font><o:p></o:p></p>

<p><font size=3D2 face=3DArial><span =
style=3D'font-size:10.0pt;font-family:Arial'>If
there are list members who deal with Lab notebooks, I am particularly
interested in how they are indexed, whether scanned copies are made - =
and if so
whether this is done in-house or not. How long does your organisation =
keep the
notebooks for? Have you had any issues with legibility of handwriting =
and poor
indexing?</span></font><o:p></o:p></p>

<p><font size=3D2 face=3DArial><span =
style=3D'font-size:10.0pt;font-family:Arial'>Thank
you very much</span></font> <o:p></o:p></p>

<p><font size=3D2 face=3DArial><span =
style=3D'font-size:10.0pt;font-family:Arial'>Nicola
Richardson</span></font> <br>
<font size=3D1 color=3Dgray face=3DArial><span =
style=3D'font-size:7.5pt;font-family:
Arial;color:gray'>Assistant Records Manager</span></font> <br>
<font size=3D1 color=3Dgray face=3DArial><span =
style=3D'font-size:7.5pt;font-family:
Arial;color:gray'>Diageo Records Management Team</span></font> <br>
<font size=3D1 color=3Dgray face=3DArial><span =
style=3D'font-size:7.5pt;font-family:
Arial;color:gray'>020 7927 5275</span></font> <o:p></o:p></p>

<p class=3DMsoNormal><font size=3D3 face=3D"Times New Roman"><span =
style=3D'font-size:
12.0pt'><br>
<br>
<br>
<br>
<br>
________________________________________________________________________
<=
br>
This email and any files transmitted with it are confidential and =
intended
solely for the use of the individual or entity to which they are =
addressed. <br>
If you have received this email in error please notify the Diageo =
Servicedesk
on +44 (0) 131 319 6000<br>
<br>
This footnote also confirms that this email has been scanned for all =
viruses by
the Messagelabs SkyScan service.<br>
<br>
http://www.diageo.com<br>
<br>
________________________________________________________________________
<=
o:p></o:p></span></font></p>

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<P><FONT SIZE=3D2>--<BR>
No virus found in this incoming message.<BR>
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Version: 7.5.447 / Virus Database: 268.18.9/719 - Release Date: =
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------------------------------

Date:    Mon, 12 Mar 2007 15:28:42 +0000
From:    Vicky Stretch <[log in to unmask]>
Subject: EDRMS Specification Documentation

Hello All,

Would anyone be willing to share with me their specification documents
for the procurement of EDRMS?  If you could I would be very, very
grateful.

Vicky


***************************************************
Vicky Stretch
Records Management Officer
North Yorkshire County Council
Record Office
Malpas Road

Northallerton
Tel: 01609 777 585
Fax: 01609 777 078

WARNING

This E-mail and any attachments may contain information that is
confidential or privileged, and is intended solely for the use of the
named recipient. If you are not the intended recipient, please be aware
that any disclosure, copying, distribution or any action taken is
prohibited and may be unlawful.

Any opinions expressed are those of the author and not necessarily the
view of the Council.

North Yorkshire County Council.

------------------------------

Date:    Mon, 12 Mar 2007 16:40:41 +0100
From:    Lucia Filimon Stefan <[log in to unmask]>
Subject: Re: EDRMS Specification Documentation

You can find some procurement documentation on the web at: =
http://www.tsol.gov.uk/our_publications.htm
Look for the eRIK project and your find probably what you need

Lucia Filimon Stefan=20

-----Original Message-----
From: The UK Records Management mailing list =
[mailto:[log in to unmask]] On Behalf Of Vicky Stretch
Sent: Monday, March 12, 2007 4:29 PM
To: [log in to unmask]
Subject: EDRMS Specification Documentation

Hello All,

Would anyone be willing to share with me their specification documents
for the procurement of EDRMS?  If you could I would be very, very
grateful.

Vicky=20

***************************************************
Vicky Stretch
Records Management Officer
North Yorkshire County Council
Record Office
Malpas Road=20
Northallerton
Tel: 01609 777 585
Fax: 01609 777 078

WARNING

This E-mail and any attachments may contain information that is =
confidential or privileged, and is intended solely for the use of the =
named recipient. If you are not the intended recipient, please be aware
=
that any disclosure, copying, distribution or any action taken is =
prohibited and may be unlawful.

Any opinions expressed are those of the author and not necessarily the =
view of the Council.

North Yorkshire County Council.

------------------------------

Date:    Mon, 12 Mar 2007 09:16:49 -0700
From:    JESSE WILKINS <[log in to unmask]>
Subject: Re: Records management implications of Web 2.0 developments

--_4a47a7f2-c8a8-44a8-b8c5-0143bb469d87_
Content-Type: text/plain; charset="iso-8859-1"
Content-Transfer-Encoding: quoted-printable

Hi Susan, I am looking at this from "across the pond" from a pure RM
perspe=
ctive and would be happy to compare notes. Cheers, Jesse Wilkins =0A=
=0A=
CDIA+, LIT/ERM, EDP, ICP, ECMs, ERMsJ Wilkins & Associates+1 (303)
574-1455=
 office=0A=
=0A=
+1 (303) 484-4142 fax=0A=
=0A=
[log in to unmask] IM:  jessewilkins8511=0A=
=0A=
> Date: Tue, 6 Mar 2007 10:34:19 +0000> From: [log in to unmask]>
Su=
bject: Records management implications of Web 2.0 developments> To:
RECORDS=
[log in to unmask]> > Is anyone else investigating the FOI,
DP o=
r records management> implications of this?  If so, I would be very
interes=
ted in sharing> notes.> > Best wishes,> > Susan Graham> University
Records =
Manager> Policy & Planning> University of Edinburgh> Old College> South
Bri=
dge > Edinburgh> EH8 9YL > > Tel: 0131 6514 100
_________________________________________________________________
Express yourself with gadgets on Windows Live Spaces
http://discoverspaces.live.com?source=3Dhmtag1&loc=3Dus=

--_4a47a7f2-c8a8-44a8-b8c5-0143bb469d87_
Content-Type: text/html; charset="iso-8859-1"
Content-Transfer-Encoding: quoted-printable

<html>
<head>
<style>
P
{
margin:0px;
padding:0px
}
body
{
FONT-SIZE: 10pt;
FONT-FAMILY:Tahoma
}
</style>
</head>
<body><div style=3D"text-align: left;">Hi Susan, <br><br>I am looking at
th=
is from "across the pond" from a pure RM perspective and would be happy
to =
compare notes. <br><br>Cheers,
<br></div><br>Jesse&nbsp;Wilkins&nbsp;=0A=
=0A=
<br>CDIA+,&nbsp;LIT/ERM,&nbsp;EDP,&nbsp;ICP,&nbsp;ECMs,&nbsp;ERMs<br>J
Wilk=
ins &amp; Associates<br>+1 (303)&nbsp;574-1455&nbsp;office=0A=
=0A=
<br>+1 (303)&nbsp;484-4142&nbsp;fax=0A=
=0A=
<br>[log in to unmask]<br>Yahoo!&nbsp;IM:&nbsp;&nbsp;jessewilk
ins=
8511=0A=
=0A=
<br><br><hr id=3D"stopSpelling">&gt; Date: Tue, 6 Mar 2007 10:34:19
+0000<b=
r>&gt; From: [log in to unmask]<br>&gt; Subject: Records
management =
implications of Web 2.0 developments<br>&gt; To:
RECORDS-MANAGEMENT-UK@JISC=
MAIL.AC.UK<br>&gt; <br>&gt; Is anyone else investigating the FOI, DP or
rec=
ords management<br>&gt; implications of this?  If so, I would be very
inter=
ested in sharing<br>&gt; notes.<br>&gt; <br>&gt; Best wishes,<br>&gt;
<br>&=
gt; Susan Graham<br>&gt; University Records Manager<br>&gt; Policy &amp;
Pl=
anning<br>&gt; University of Edinburgh<br>&gt; Old College<br>&gt; South
Br=
idge <br>&gt; Edinburgh<br>&gt; EH8 9YL <br>&gt; <br>&gt; Tel: 0131 6514
10=
0<br><br /><hr />Express yourself with gadgets on Windows Live Spaces <a
hr=
ef=3D'http://discoverspaces.live.com?source=3Dhmtag1&loc=3Dus'
target=3D'_n=
ew'>Try it!</a></body>
</html>=

--_4a47a7f2-c8a8-44a8-b8c5-0143bb469d87_--

------------------------------

Date:    Mon, 12 Mar 2007 18:26:42 +0000
From:    Aidan Robertson <[log in to unmask]>
Subject: Training materials and exercises for RM

Dear List,

I have a course to give on Records and Information
Management/Managing=20=

Information. It is longer that I am accustomed to giving, and instead
of=20=

being a basic instructional session, needs to take managers into a
little=
=20
more depth about records management and its relationship to
FOI/DPA/EIR.=20=


I understand what content i would like to deliver, which is fairly
standa=
rd=20
and what most of you would expect. But I was born lacking the
creative=20=

gene, and so group exercises/icebreakers/brainstorming sessions, etc
etc,=
=20
are not my strong point. Has anyone developed short exercises for groups
=
or=20
individuals as part of a similar exercise? Especially ones which help us
=
to=20
make records and information management 'fun'? Basic or complex content,
=
no=20
matter.

I'm also appealing for the best and worst of your RM case studies. I
know=
=20
we have various posts to the list and various sources for these, but
I'd=20=

like to know what people use as their favourite examples. The worst=20
consequences of bad RM practices, and the organisations who have made
the=
=20
greatest efficiencies. (If these include UK local authorities then
even=20=

better).

I will post a summary of the best and worst to the list, unless anyone
as=
ks=20
otherwise. If anyone gets back to me with clever training ideas i
will=20=

respect their wishes regarding posting these back to the list.

Thank you very much and kind regards,

Aidan


------------------------------

End of RECORDS-MANAGEMENT-UK Digest - 11 Mar 2007 to 12 Mar 2007
(#2007-63)
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