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DATA-PROTECTION  January 2007

DATA-PROTECTION January 2007

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Subject:

Re: Signatures (minor correction)

From:

Nick Landau <[log in to unmask]>

Reply-To:

Nick Landau <[log in to unmask]>

Date:

Tue, 16 Jan 2007 14:34:24 -0000

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (274 lines)

Presumably the suggested "work" signature is rather more easily copied - 
than the more complicated one.

I sign myself on cheques etc N O Landau but I sign myself Nick Landau in the 
office - the former seems rather formal.

Nick Landau

----- Original Message ----- 
From: "Scourfield, Brenda" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Tuesday, January 16, 2007 1:52 PM
Subject: Re: [data-protection] Signatures (minor correction)


>I am not a legal person, but surely signing a letter is a way of saying I
> endorse the contents of this letter/document.  I have just made an 
> insurance
> claim for my horse and the insurers insisted (as I expected , though one
> document had been an email I printed off, and I didn't think about that 
> one)
> that it all be signed by my vet, including the email. If a signature means
> nothing why does anyone do it ? If every document I had passed to the
> insurers had a different signature though by the same man I'm sure they
> would have queried it.
>
>
>
> Brenda Scourfield
> Team Leader
> I.T. Division
> Pembrokeshire County Council
> County Hall
> Haverfordwest
> SA61 1 TP
>
> Tel 01437 775380
>
>> -----Original Message-----
>> From: This list is for those interested in Data Protection issues
>> [SMTP:[log in to unmask]] On Behalf Of Tim Turner
>> Sent: 16 January 2007 13:03
>> To: [log in to unmask]
>> Subject: Re: Signatures (minor correction)
>>
>> My advice would be to suggest to staff who are concerned about this to
>> have
>> a "work" signature. When I sign letters, I do so very clearly, writing my
>> name. It's in my handwriting, I never get anyone else to sign my letters
>> so
>> it is distinctive to me, it is my signature. However, it isn't the scrawl
>> which I use to sign my name in other contexts like credit cards. There 
>> are
>> two main advantages to this. One, whatever the risk of misuse might be
>> (and
>> in these days of chip and pin, the risk may have diminished), my 
>> signature
>> on a Wigan Council letter isn't much use to a fraudster. The second
>> advantage is that when the recipient gets the letter, they can see my 
>> name
>> very clearly at the bottom and will instinctively reply to me. Unsigned
>> letters are impersonal, so I wouldn't advocate that, so people who are
>> concerned about these issues could consider this.
>>
>> To answer Brenda's original question, I think a signature is personal
>> data.
>> If a staff member routinely signs letters that are sent out to the 
>> public,
>> I
>> don't think the signature should be removed because it is already put 
>> into
>> the public domain. On the other hand, if the person does not routinely
>> sign
>> letters, there is a good argument that their signature can legitimately 
>> be
>> removed.
>>
>> Regards
>>
>> Tim Turner
>> Data Protection / FOI Officer
>> Legal and Property Services
>> Wigan Council
>>
>> -----Original Message-----
>> From: This list is for those interested in Data Protection issues
>> [mailto:[log in to unmask]] On Behalf Of Nick Landau
>> Sent: Tue 16 January 2007 11:33
>> To: [log in to unmask]
>> Subject: Re: [data-protection] Signatures (minor correction)
>>
>> ----- Original Message -----
>> From: "Nick Landau" <[log in to unmask]>
>> To: <[log in to unmask]>
>> Sent: Tuesday, January 16, 2007 11:30 AM
>> Subject: Re: [data-protection] Signatures
>>
>>
>> > ----- Original Message ----- 
>> > From: "Brenda Scourfield" <[log in to unmask]>
>> > To: <[log in to unmask]>
>> > Sent: Tuesday, January 16, 2007 11:17 AM
>> > Subject: [data-protection] Signatures
>> >
>> >
>> > Are signatures personal data ? If we provide copies of letters under 
>> > FOI
>> > or DP, should the signature of the officer or person be blanked out ?
>> >
>> > One of our officers is concerned that his signature could be copied and
>> > used fraudulently.
>> >
>> > Nick's reply:
>> >
>> > One question would be is the signature already in the public domain - 
>> > in
>>
>> > which case, his concern is understandable but an FoI question would not
>> > elicit any more information than is otherwise available. (for instance
>> do
>> > documents with his signature go to Planning Committee etc?)
>> >
>> > If you really wanted a copy of a council officer's signature then you
>> > write to them and presumably the response will have their signature.
>> >
>> > One could presumably argue that if a particular officer had a problem
>> with
>>
>> > this then it doesn't seem to me blanking out their signature would
>> remove
>> > any information - after all it would have their name in print.
>> >
>> > I would have thought that this was the nature of being a public officer
>> ie
>>
>> > documents with your imprint on get published - if you don't want that
>> you
>> > should be working in the public sector.
>>
>> Of course, the last phrase should read:
>>
>> "if you don't want that you should _not_ be working in the public sector"
>>
>> >
>> > But equally any postman might say that they don't want to give their
>> > signature for the same reason.
>> >
>> > Nick Landau
>> > ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
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>
> **************************************************************************************************************
> This document should only be read by those persons to whom it is 
> addressed, and be used by them for its intended purpose; and must not 
> otherwise be reproduced, copied, disseminated, disclosed, modified, 
> distributed, published or actioned. If you have received this email in 
> error, please notify us immediately by telephone on 01437 775882 and 
> delete it from your computer immediately. This email address must not be 
> passed on to any third party nor be used for any other purpose.
> Pembrokeshire County Council Website - http://www.pembrokeshire.gov.uk
> This signature also confirms that this email message has been swept for 
> the presence of computer viruses and malicious code.
> ***************************************************************************************************************
> Dim ond y sawl y mae'r ddogfen hon wedi'i chyfeirio atynt ddylai ei 
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> unwaith trwy ffonio 01437 775882 a'i ddileu oddi ar eich cyfrifiadur ar 
> unwaith. Ni ddylid rhoi'r cyfeiriad e-bost i unrhyw drydydd parti na'i 
> ddefnyddio ar gyfer unrhyw ddiben arall chwaith.
> Gwefan Cyngor Sir Penfro - http://www.pembrokeshire.gov.uk
> Mae'r llofnod hwn hefyd yn cadarnhau bod y neges e-bost hon wedi cael ei 
> harchwilio am fodolaeth firysau cyfrifiadurol a chod maleisus.
> ***************************************************************************************************************
>
> ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
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>    ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ 

^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
     All archives of messages are stored permanently and are
      available to the world wide web community at large at
      http://www.jiscmail.ac.uk/lists/data-protection.html
     If you wish to leave this list please send the command
       leave data-protection to [log in to unmask]
All user commands can be found at http://www.jiscmail.ac.uk/help/commandref.htm
 Any queries about sending or receiving messages please send to the list owner
              [log in to unmask]
  Full help Desk - please email [log in to unmask] describing your needs
        To receive these emails in HTML format send the command:
         SET data-protection HTML to [log in to unmask]
   (all commands go to [log in to unmask] not the list please)
    ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

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