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HERFORUM  November 2006

HERFORUM November 2006

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Subject:

Re: Electronic signatures

From:

Nick Boldrini <[log in to unmask]>

Reply-To:

Issues related to Historic Environment Records <[log in to unmask]>

Date:

Tue, 14 Nov 2006 08:52:10 +0000

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (94 lines)

Hi Nigel

do you send out the forms by email?

We often send ours out as PDF's - including a questionnaire.
AT the moment, we ask people to sign and return the, assuming it would
be in hard copy)] format.

From training, I am aware that you can make adobe forms digitally
completable.

They can then be emailed back, though you don't get them back as form
layouts, more as a text file (from memory - been a while since the Adobe
training)

Its on my list of things to get round to sorting out .....

Anyway, this might be a useful way to achieve what you are after?

Doesn't help with the wording though.

Been interested to see what you come up with though

best wishes

Nick Boldrini
Historic Environment Record Officer
Heritage Section
Countryside Service
North Yorkshire County Council
County Hall
Northallerton
DL7 8AH
Direct Dial (01609) 532331

Conserving North Yorkshire's heritage - encouraging sustainable access
www.northyorks.gov.uk/archaeology 

This email is personal. It is not authorised by or sent on behalf of
North Yorkshire 
County Council, however, the Council has the right and does inspect
emails sent from 
and to its computer system. This email is the sole responsibility of
the sender

>>> [log in to unmask] 13/11/2006 09:55 >>>
Hi folks
In common with most HERs, we currently ask everyone receiving data
from
us to sign a user declaration form - basically a list of things they
promise not to do with the data. As about 80% of everything we send
out
now is by email, the forms (if they come back at all) are often signed
then scanned as PDFs (a bit time consuming), returned unsigned by
email,
or are posted back.
 
I am considering adding a box for an 'electronic signature' and was
wondering if any other HER has done this. I understand that under
Section 7 of the Electronic Communications Act 2000 typing your name
can
be as good as physically signing the form, so what I am really after
is
some standard wording I can put on the form to make people aware of
this. (I'm slightly wary of asking our legal team here about this as
past experience tells me that the current one side of A4 would be
recast
as a 20 page licensing document!).
 
Any help, especially regarding some wording for this part of the form,
will be gratefully received.
Many thanks
Nigel
 
Nigel Pratt 
Historic Data Manager 
Archaeology & Historic Buildings 
Environment Department 
Hampshire County Council 
The Castle, Winchester 
SO23 8UD 
Tel: 01962 84 6736  Fax: 01962 847055 
E-mail: [log in to unmask] 
www.hants.gov.uk/environment/historic-environment/ 


WARNING

This E-mail and any attachments may contain information that is confidential or privileged, and is intended solely for the use of the named recipient. If you are not the intended recipient, please be aware that any disclosure, copying, distribution or any action taken is prohibited and may be unlawful.

Any opinions expressed are those of the author and not necessarily the view of the Council.

North Yorkshire County Council.

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