do you send out the forms by email?
We often send ours out as PDF's - including a questionnaire.
AT the moment, we ask people to sign and return the, assuming it would
be in hard copy)] format.
From training, I am aware that you can make adobe forms digitally
They can then be emailed back, though you don't get them back as form
layouts, more as a text file (from memory - been a while since the Adobe
Its on my list of things to get round to sorting out .....
Anyway, this might be a useful way to achieve what you are after?
Doesn't help with the wording though.
Been interested to see what you come up with though
Historic Environment Record Officer
North Yorkshire County Council
Direct Dial (01609) 532331
Conserving North Yorkshire's heritage - encouraging sustainable access
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>>> [log in to unmask] 13/11/2006 09:55 >>>
In common with most HERs, we currently ask everyone receiving data
us to sign a user declaration form - basically a list of things they
promise not to do with the data. As about 80% of everything we send
now is by email, the forms (if they come back at all) are often signed
then scanned as PDFs (a bit time consuming), returned unsigned by
or are posted back.
I am considering adding a box for an 'electronic signature' and was
wondering if any other HER has done this. I understand that under
Section 7 of the Electronic Communications Act 2000 typing your name
be as good as physically signing the form, so what I am really after
some standard wording I can put on the form to make people aware of
this. (I'm slightly wary of asking our legal team here about this as
past experience tells me that the current one side of A4 would be
as a 20 page licensing document!).
Any help, especially regarding some wording for this part of the form,
will be gratefully received.
Historic Data Manager
Archaeology & Historic Buildings
Hampshire County Council
The Castle, Winchester
Tel: 01962 84 6736 Fax: 01962 847055
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North Yorkshire County Council.