Hi,
Can I draw your attention to an article listed in Peter K's RAIN newsletter
060203.
PROCESSES Undergo a Sea Change
CIO Magazine - Australia
<http://www.cio.com.au/index.php/id;549118585;fp;16;fpid;0>
It is a brilliantly written report on the experiences of Maroochy Shire
Council in Australia as they moved paper to electronic records,
incorporating the business reprocessing effort that was required. It is a
story of real world business transformation - fundamentally changing the way
that they worked.
Cheers (and thanks to Peter for drawing it to my attention)
Heather
Heather Jack
Director
HJBS Ltd
Unlocking the Value of Your Information
07753740109
0141 423 6555
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-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of Gerry Dane
Sent: 04 February 2006 12:24
To: [log in to unmask]
Subject: Records/Document
I've always maintained a clear distinction between a 'record' and a
'document'. In the electronic environment the notion of 'declaring the
record' makes sense to me.
With the continuum conceptual set, this distinction is often set aside
as artificial, it being held that we are in fact dealing with the self
same entity but at different stages of its journey. (ie the record and
document are really the same thing)
This notion has never helped me in working with records, where it is
demonstrable on a daily basis that a record constitutes the evidence of
human action/transaction and that transactions inevitably reach a
tipping point at which we have 'the' record. (ie completion/end)
OK, some transactions may involve a protracted process and in such cases
the accountability of the whole process may constitute the weight of
evidence in respect of any particular transaction. But then it is the
accountable evidence of the whole process that constitutes the record
(at 'process end') and hence we still end up with 'the' record. My
point? A 'record' at some stage has to be nailed to the sticking post.
(ie declared as distinct from a document or as here, un-finished
process)
Essentially, the distinction between 'record' and 'document' appears to
me to be very 'real' not 'artificial'. Does the continuum model really
deny this?
Gerry.
Mr.G.Dane
Records Manager
University of Newcastle
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