We have to issue interim guidance to our business on saving email messages
to shared drives. We will consider the issue more roundly at a later stage
in our records management programme but we need to issue this interim
guidance at short notice to fit with the timelines in another project and
saving to network drives is currently the only feasible option.
It is really the question of format I am most concerned with. It is
unlikely we will get people to change formats later when we develop
our "proper" policy so I suspect whatever we create now will remain with
us. I am aware that there are issues of integrity with some message formats
(ie .rtf) and of increased storage space with others (ie.msg). Have any
colleagues already done any deeper research around this or developed their
own guidance they would be willing to share with me?