I seem to recall this subject coming up a year or so ago. The consensus
at the time, including advice (I believe) from ICO, was that if the
sender and receiver of the reference were the same data controller then
Schedule 7(1) would apply as the reference was still with the data
controller.
Nic Drew
DPO
Cardiff and Vale NHS Trust
-----Original Message-----
From: Tim Trent [mailto:[log in to unmask]]
Sent: 10 November 2005 10:21
To: [log in to unmask]
Subject: Re: References
That does rather complicate matters. I would ask the UKIC for guidance,
but
also interpret it as though the giver was in a separate organisation
from
the recipient. This UKIC formal advice seems to make matters over
complicated. It has always seemed odd to me that one end was
"protected"
and the other end "open", so I have always given references knowing that
they are effectively "open" to the person whose reference it is.
I think that last is the main point, isn't it? If the reference is the
truth, thus not defamation, nor over gilding the reality, then it may as
well be given to the person concerned by the referee as well.
_____
From: [log in to unmask]
[mailto:[log in to unmask]]
Sent: 10 November 2005 10:13
To: Tim Trent
Cc: [log in to unmask]
Subject: Re: [data-protection] References
What happens when the giver and receiver are the same organisation? For
example, someone moves from one faculty of the University of Sheffield
to
another and a reference is asked for, but the personal file is held by
the
same HR department.
Hilary Lawrenson, Data Protection Officer
National Probation Service - South Yorkshire
Head Office
45 Division Street
Sheffield, S1 4GE
Tel 0114 276 6911
Fax 0114 276 1967
Tim Trent <[log in to unmask]>
Sent by: This list is for those interested in Data Protection issues
<[log in to unmask]>
10/11/2005 09:57
Please respond to Tim Trent
To: [log in to unmask]
cc:
Subject: Re: [data-protection] References
There is a formal UKIC view:
An SAR requires the recipient of even a "confidential reference" to
divulge
it intact, but not the giver of the reference.
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Casillas, Mojgan
Sent: 10 November 2005 09:56
To: [log in to unmask]
Subject: [data-protection] References
Morning all,
What is the groups view on references when requested as part of a staff
personal file?
Many thanks in advance for your feedback.
Mojgan
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