Dear Colleagues,
I wish to thank those who responded to my original introductory post to
this list.
It has been mentioned by several parties that responses to postings on this
list usually only go to the requesting party and are not circulated
generally to the list.
OK! But i thought that is what Listserv’s were about, the general
enlightenment of the group and not limited to individuals. Anyhow with this
in mind i also replied to Gillian Taylor as she contacted me off list
advising that she was delighted with the quality of response received.
These were obviously off list as no responses show in the Archive in
addition to her original request.
In the sprit of my belief that the group can benefit in general over
specific replies i include my response to Gillian for the list to review,
appreciate and or reject as useful.
I included five .pdf attachments in my reply to Gillian bus as i am unaware
of this lists policy on attachments (it would appear that i could not
attach them even if I dared to do so) so the information is supplied
without the five .PDF attachment.
I trust that I do not offend by providing this information to all list
members.
Regards, Laurie
Gillian,
It is my understanding from our local Microfilm/Scanning bureaus is that
their business profile is changing with scanning/imaging work doubling each
year while the microfilm work is gradually reducing. As an example with one
bureau 2 years ago their split was 70-80% microfilm and 20-30%
scanning/imaging and now the split is 50% – 50% or these are as indicative
a figure that they will supply.
My belief is that all documents incoming should be scanned/imaged along
with any born digital or received digital or outgoing digital being
captured into an ERMS system and classified at the point of receipt or
creation or dispatch and given a retention period automatically at that
point.
This then allows for a decision to be made to dump specific levels or types
of medium, long term or vital data to microfilm via a digital microfilm
writer to either 16 or 35 mm microfilm dependent on format at regular
intervals.
Do people in the public or corporate do this? Some do or are commencing to
follow this process.
I am attaching five .pdf documents supplied to me by Fred Grevin of the
City of New York – Department of Environmental Protection which covers all
bases. These documents require Engineering and other consultants to supply
their information with outsourced projects in 1. Paper (Archival rag based
not wood pulp based paper) 2. Microfilm produced either from born digital
data or scanned images and 3. Born digital data. All three are required as
set out tin the specifications.
You will have a good read going through these five documents.
Let me know how you feel about their content and philosophy.
Regards, Laurie
Mr Daniel Lawrance [Laurie] Varendorff, ARMA
Copies of the PowerPoint Presentation of the 26th November 2004 - Why the
Americans are beating us at Records Management! - are available for a fee @
http://www.congresswest.com.au/records/index.html
Specialist Technical writer on Records and Information Management (RIM) and
related subjects, available for hire.
Published Articles available @ http://www.microfilm.net.au/articles.shtml
A Records Management Professional, and proud of the fact!
Consultant/Trainer/Tutor/Presenter: Records and Information Management
Imaging and Micrographic Specialist: 30 years experience
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Equipment – DME
You may care to visit our web site @ Digital Microfilm Equipment (DME) -
For all things Micrographic
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