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Subject:

Re: Data Sharing

From:

Paula Owen <[log in to unmask]>

Reply-To:

Paula Owen <[log in to unmask]>

Date:

Thu, 8 Jan 2004 12:00:00 -0000

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (85 lines)

Samantha

Are they actually 'third parties' in the legal sense of the term?  If they
are not, and instead are partners in the project you can share the
information with them for the purpose of running the project itself.

If they really are third parties, you can explain this in the data
protection statement (fair processing notice) at the point of collection
whether it be email or app form (e.g. we are collecting your data for the
purpose(s) of....., we will also pass your data to X,Y,Z for the sole
purposes of auditing and monitoring the project).  You don't need consent in
the same way as if you are disclosing to third parties for their marketing
purposes.

Hope this helps

Paula

-----Original Message-----
From: Samantha Yalden [mailto:[log in to unmask]]
Sent: 08 January 2004 11:32
To: [log in to unmask]
Subject: Data Sharing


Dear All

I am new to the Data Protection Act and have recently been asked to advise
our Careers Department on an issue with releasing clients' data to outside
third parties.  The parties are funding bodies and require the data for
auditing and monitoring purposes.

From my limited knowledge of the Act I know that the data subject must give
their consent to the data sharing.  For those that physically come into the
department this will be done by a Data Protection statement on the
registration form which they sign stating that they give their permission
for the data to be shared with project partners.

The difficulty comes with those clients where contact is exclusively by
email.  Is it enough for the University to have a statement on its
correspondence notifying the client that their information will be shared,
or should we seek to get the client's explicit written consent?

thank you for your help

Samantha Yalden Arrowsmith
Administrative  Officer
Office of the University Secretary
Tel 01484 472361
Fax 01484 430330

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