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Subject:

Re: Block registration of students on the electoral roll

From:

Mandi Barron <[log in to unmask]>

Reply-To:

Mandi Barron <[log in to unmask]>

Date:

Wed, 13 Oct 2004 10:20:31 +0100

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (288 lines)

I still feel very uncomfortable with this whole issue so I have emailed
the Electrical Commission. Not sure whether DPA etc takes priority over
RPR and as previously stated its definitely not my area!

Will share any response with the list

Mandi Barron
Assistant Registrar (Regulation)
Registry
Bournemouth University
1st Floor Heron House
Christchurch Road
Bournemouth
BH1 3NA
*+44 (0) 1202 464783   Fax: +44 (0) 1202 503869	
*  [log in to unmask]

-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Tim Trent
Sent: Wednesday, October 13, 2004 10:00 AM
To: [log in to unmask]
Subject: Re: [data-protection] Block registration of students on the
electoral roll

This looks interesting.  The question in my mind is this scenario:

Home Registration Officer receives normal registration
University Registration Officer receives block registration

Student now registered twice.  Interesting.  What safeguards do we have?
(and yes, I know the ballot is not secret like it is stated to be coz of
the
little numbers on the ballot papers etc etc etc)


-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Heath, Mark
Sent: Wednesday, October 13, 2004 9:27 AM
To: [log in to unmask]
Subject: Re: [data-protection] Block registration of students on the
electoral roll

I have now checked, & unless I am missing something, it was Regulation
23 (1) Representation of the People (England & Wales) Regulations 2001.
It states  --''A Registration Officer may require any person to give
information required for the purposes of that Officers duties in
maintaining
registers of parliamentary and local government electors''.

Hope this helps.
--------------------------------------

Mark R Heath
Solicitor to the Council
Legal & Democratic Services
Southampton City Council

*    023 8083 2371 (Phone)
7  023 8083 2308 (Fax)
*      [log in to unmask]


Please Note: - This E-mail is intended for the addressee only. If you
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-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Heath, Mark
Sent: 12 October 2004 14:30
To: [log in to unmask]
Subject: Re: [data-protection] Block registration of students on the
electoral roll


My understanding is that it is a requirement in the Representation of
the
People regulations , cannot remember which ones - & I am sure that the
Elections Officer in your local authority will be able to research this
&
give chapter & verse not only what the regs say, but also how it is
operated
in your area.

Alternatively - or as well, try the Electoral Commission - good website
- they can provide help & guidance as well.
--------------------------------------

Mark R Heath
Solicitor to the Council
Legal & Democratic Services
Southampton City Council

*    023 8083 2371 (Phone)
7  023 8083 2308 (Fax)
*      [log in to unmask]


Please Note: - This E-mail is intended for the addressee only. If you
are
not the intended recipient, please be aware that the unauthorised use or
disclosure of the information it contains, or the unauthorised copying
or
re-transmission of the e-mail are strictly prohibited. Such action may
result in legal proceedings. If the e-mail has been sent to you in
error,
please accept our apologies, advise the sender as soon as possible and
then
delete the message. Under the Freedom of Information Act 2000/ Data
Protection Act 1998, the contents of this e-mail, whether it is marked
confidential or otherwise, may be disclosed. No employee, Councillor or
agent is authorised to conclude by e-mail any binding agreement with
another
party on behalf of Southampton City Council. The Council does not accept
service by e-mail of court proceedings, other processes or formal
notices of
any kind without specific prior written agreement.  E-mails to and from
Southampton City Council may be monitored in accordance with the law.




-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Jim Whitaker
Sent: 12 October 2004 13:58
To: [log in to unmask]
Subject: Re: [data-protection] Block registration of students on the
electoral roll


It was a requirement; I would have avoided it otherwise.  Why Parliament
made it a requirement, I would not care to speculate!

No, I don't think so except that students have the choice of which
register
like anyone else.

I think that their names would appear on the register once we had
provided
them. (But that's a memory of discussions some years ago.) Issues which
I
had difficult with were mainly round nationality and hence eligibility.
The
ERO had not taken these issues into account and we had to agree some
formulation which did not register all our "overseas" students to vote
in UK
elections.

But, as I say, this was some years ago.  I'm sure that your local ERO,
if
they have a University in their patch, could give you chapter and verse,
ditto whoever has to engage with this in each University.

Regards

Jim

----------------------------------------------
-----Original Message-----
From: Kirsty E Gray [mailto:[log in to unmask]]
Sent: 12 October 2004 12:56
To: [log in to unmask]
Subject: Re: [data-protection] Block registration of students on the
electoral roll

On Tue, 12 Oct 2004 09:31:53 +0100, Jim Whitaker
<[log in to unmask]>
wrote:

>I think that those of you in HE will find (those of you in England and
>Wales anyway) that your University/college has a duty to give the
>relevant Electoral Officer the names and details of those students who
>are resident in University owned (managed?) accommodation.

Just a few more thoughts!

Is it definately a requirement to provide names or just 'custom &
practice'?
Isn't that treating students like children, not adults? Plus not all
resident students will be eligible to vote in the UK anyway - do you
have to
differentiate by nationality?

Has the Robinson case and restricted access version of the ER changed
the
position at all?

Even if there is some requirement to provide names / details of resident
students for ERO to follow up - surely not the same as actually
registering
them on the ER?

Regards, Kirsty.




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