Dear all,
We are looking at the possibility of storing documents electronically where possible and are unclear whether there have been any recent changes in legal procedures which allow us to dispose of the original paper copies of documents such as invoices, orders and associated documents, including internal notifications between technical staff and operatives.
We are also involved in numbers of Insurance claims related to damage to street furniture and the like and shall be grateful if you can advise whether there are any special considerations in this area.
Clearly we do not want to be in a position where, in the event of a dispute about a payment or related to a contract, the council's interests would be prejudiced by the non-availability of the original paperwork, but we are keen to maximise the use of technology and get rid of as much paper as possible.
Is the original documentation still a legal requirement in a court of law?
I would be grateful for any views.
Tracy Phillips
E-mail: [log in to unmask]
Website: www.islington.gov.uk <http://www.islington.gov.uk/>
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