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Subject:

Re: SAR - Employee Recs

From:

"Broom, Doreen" <[log in to unmask]>

Reply-To:

Broom, Doreen

Date:

Wed, 22 Dec 2004 15:02:32 -0000

Content-Type:

text/plain

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text/plain (438 lines)

***** This email was sent via the INTERNET *****

I agree - I really am beginning to wonder if this DP Act has any clout at all...........I believe that if the Govt really wants to do something they will bring out another law to get round it...mind you the sooner the better as far as e-sharing is concerned.
D

> -----Original Message-----
> From: Smith, Tony [SMTP:[log in to unmask]]
> Sent: Wednesday, December 22, 2004 3:00 PM
> To:   [log in to unmask]
> Subject:      Re: SAR - Employee Recs
> 
> ***** This email was received from the INTERNET *****
> 
> The other thing is that the courts have said that, although Durant may have rendered certain information outside the DPA rules, it may then have to be made available under the discovery rules if the person takes the organisation to court under the DPA. Surely it is easier just to make the file available?
> 
> 
> Tony
> 
> -----Original Message-----
> From: This list is for those interested in Data Protection issues
> [mailto:[log in to unmask]]On Behalf Of Ian Welton
> Sent: 22 December 2004 14:54
> To: [log in to unmask]
> Subject: Re: SAR - Employee Recs
> 
> 
> Talbot Richard on 22 December 2004 at 14:13 said:-
> 
> >
> > In my opinion these files are not exempt post Durant. I was
> > told at college
> > that EU law was higher than British Law. Therefore the
> > directive is the one
> > we should be following as the UK case law has fallen below
> > the level in the
> > directive.
> 
> In my opinion you were advised quite correctly, but the route through the
> courts to access EU law from within the UK generally includes the British
> Legal System, and the UK courts system will need to include Durant in any
> considerations.
> 
> Ian W
> 
> > -----Original Message-----
> > From: This list is for those interested in Data Protection
> > issues [mailto:[log in to unmask]] On Behalf Of
> > Talbot Richard
> > Sent: 22 December 2004 14:13
> > To: [log in to unmask]
> > Subject: Re: SAR - Employee Recs
> >
> >
> > In my opinion these files are not exempt post Durant. I was
> > told at college
> > that EU law was higher than British Law. Therefore the
> > directive is the one
> > we should be following as the UK case law has fallen below
> > the level in the
> > directive.
> > Richard Talbot
> > Data Protection Adviser
> >
> > -----Original Message-----
> > From: This list is for those interested in Data Protection issues
> > [mailto:[log in to unmask]] On Behalf Of Mary Liddell
> > Sent: 22 December 2004 11:15
> > To: [log in to unmask]
> > Subject: Re: [data-protection] SAR - Employee Recs
> >
> > Our policy here is to allow the individual to inspect their
> > personnel file.
> > If they want a copy of anything in it, we provide it at that time.
> >
> > While it's clear that unstructured personnel files are exempt
> > from access,
> > we don't see any reason to irritate our employees unnecessarily.
> >
> > Mary F. Liddell
> > Data Protection and Information Officer
> > Brunel University
> >
> >
> > -----Original Message-----
> > From: This list is for those interested in Data Protection issues
> > [mailto:[log in to unmask]]On Behalf Of Scourfield, Brenda
> > Sent: 22 December 2004 11:08
> > To: [log in to unmask]
> > Subject: Re: [data-protection] SAR - Employee Recs
> >
> >
> > But what if they ask to see all their file and not just the
> > contract. They
> > could just browse through it.
> > Also if the file is in chronological order one would the assume the
> > application form was first, then the references, then the
> > contract etc etc.
> >
> > Brenda Scourfield
> > Team Leader
> > I.T. Division
> > Pembrokeshire County Council
> > County Hall
> > Haverfordwest
> > SA61 1 TP
> >
> > Tel 01437 775380
> >
> > > -----Original Message-----
> > > From: Donald Henderson [SMTP:[log in to unmask]]
> > > Sent: 22 December 2004 10:42
> > > To:   [log in to unmask]> 
> > > Subject:      Re: [data-protection] SAR - Employee Recs
> > >
> > > Because the file itself may not be structured - you might
> > have to look
> > > through every one of the pages to find information about
> > their contract
> > > if there was no section marked "contract of employment"....
> > >
> > > -----Original Message-----
> > > From: This list is for those interested in Data Protection issues
> > > [mailto:[log in to unmask]] On Behalf Of
> > Scourfield, Brenda
> > > Sent: 22 December 2004 08:59
> > > To: [log in to unmask]
> > > Subject: Re: [data-protection] SAR - Employee Recs
> > >
> > >
> > > But if the personnel files are filed by name, a temp could find the
> > > file. If they are filed by pay number and the data subject
> > supplies this
> > > number then the file could be located. If the files are all
> > piled in a
> > > heap or thrown into a filing cabinet in any order a temp
> > could not find
> > > the file and the data would not have to be supplied. Why
> > shouldn't we
> > > disclose in the first two instances ?
> > >
> > > Brenda Scourfield
> > > Team Leader
> > > I.T. Division
> > > Pembrokeshire County Council
> > > County Hall
> > > Haverfordwest
> > > SA61 1 TP
> > >
> > > Tel 01437 775380
> > >
> > > > -----Original Message-----
> > > > From: Turner8 [SMTP:[log in to unmask]]
> > > > Sent: 22 December 2004 08:42
> > > > To:   [log in to unmask]
> > > > Subject:      Re: [data-protection] SAR - Employee Recs
> > > >
> > > > The policy here in MoD has always been to allow people
> > access to their
> > >
> > > > files, even though there is no right through DPA (post-Durrant).
> > > >
> > > > However, if you do not allow people access to their files
> > now there is
> > >
> > > > no reason to expect any change when FOI comes in. Under
> > FOI there is a
> > >
> > > > specific exemption from all DPA principles for personnel matters.
> > > >
> > > > ----- Original Message -----
> > > > From: "Broom, Doreen" <[log in to unmask]>
> > > > To: <[log in to unmask]>
> > > > Sent: Tuesday, December 21, 2004 2:56 PM
> > > > Subject: [data-protection] SAR - Employee Recs
> > > >
> > > >
> > > > ***** This email was sent via the INTERNET *****
> > > >
> > > > I have just read an article that we cannot see our own employee
> > > > records. I thought we could or is it only after we have left our
> > > > employment?  Been doing this job for how long and didn't know.
> > > >
> > > > Also, anyone any thoughts on when FOI comes in - someone
> > has asked me
> > > > if they can ask Personnel/Human Resources if they can
> > have sight of
> > > > the re-grading procedures.  I would have thought this was
> > OK but there
> > >
> > > > seems to be some doubt in Personnel.  As always any help
> > > > appreciated.............
> > > >
> > > > Doreen
> > > > Doreen Broom
> > > > Access to Information Officer
> > > > Scottish Borders Council
> > > > Tel: 01835 826516
> > > > Fax: 01835 825041
> > > >
> > > >
> > > >
> > > >
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> > > >
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* This email is privileged, confidential and subject to copyright. *
* Any unauthorised use or disclosure of its content is prohibited. *
* The views expressed in this communication may not necessarily    *
* be the views held by Scottish Borders Council.                   *
********************************************************************

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