The following vacancy will shortly be advertised in ARC Recruitment and on
The National Archives web site. Please bring this notice to the attention of
colleagues who do not have access to archives-nra mailings.
Head of Archive Inspection Services
Records Management Department
The National Archives
TW 9 4DU
Tel: 020 8392 5318
E-mail: [log in to unmask]
The National Archives - Kew
Archive Inspection Officer
Records Management Department
Archive Inspection Services unit (AIS) is responsible for monitoring
archival storage and access facilities in institutions which have been
appointed by the Lord Chancellor to hold deposited classes of public
records. The unit is responsible more generally for helping to maintain good
professional relations between The National Archives (TNA) and the leading
UK archival bodies. AIS also plays a key role in delivering TNA's Records
Management Advisory Service to public sector bodies outside central
At present there are about 245 appointed 'places of deposit' throughout
England and Wales, holding approximately 20% of all public records. A wide
variety of archival institutions are places of deposit, including county and
metropolitan record offices, national museums and galleries, and some
government agencies and university libraries. Places of deposit are expected
to match as far as possible the standards of care and access found in The
National Archives itself.
AIS has three full-time members of staff and forms part of TNA's Government
and Archival Services group. Reporting to the Head of Archive Inspection
Services, the post-holder will be required to support and participate in
inspections of places of deposit. These visits may involve presentations to
senior officers and elected local government members. A flexible approach to
visits is essential. The post-holder will be expected to give authoritative
advice on major archive building projects, and will need to have advanced
up-to-date knowledge of archival standards.
The post-holder will respond to complex queries relating to the management
of deposited public records. As part of the Records Management Advisory
Service, AIS will increasingly be called upon by places of deposit and other
organisations to give advice on records management and electronic records
issues, particularly in the light of new legislation for Freedom of
Information and Data Protection. Consequently, preference will be given to
candidates who can demonstrate experience in these areas.
- Inspections of places of deposit for public records
- Advice to staff in places of deposit on archival storage and management
- Advice to staff in public authorities outside central government on
records management and information policy matters
- Post graduate qualification in archival administration, with at least 1
years' work experience in a record office;
- Knowledge of UK archival sector, including recent developments in
information policy legislation;
- Good communication and advocacy skills, both oral and written, in order
to interpret and convey the content of TNA's standards to external
- A team player, with a high degree of self motivation and flexibility.
- Knowledge of the Public Records Acts and political framework within which
- Knowledge of the Freedom of Information and Data Protection Acts and
their implications for archives;
- Experience of records management, preferably in local Government;
- IT skills in MS Excel, Access and Power Point;
- Awareness of issues in the field of electronic records management and
Length of Contract: Permanent
Salary: £19,699 - £23,185 (Low Band 3)
Hours: In general, standard working hours apply, but for certain posts and
subject to the discretion and business needs of the Office, a flexible
working hours scheme (FWH) operates. Staff participating in this scheme
will work 36 hours per week excluding meal breaks.
Staff eligible for FWH are required to commence and finish duty between the
core times of 07:00 to 10:00 and 16:00 to 19:00 Monday to Friday. If
applicable, Saturday working hours are between 08:50 and 17:15. Contractual
working requirements will be advised to all staff members.
Probation: 12 month probationary period applies.
Holidays: 22 days annual leave per calendar year, rising to 25 after 1
year's service, plus 10.5 days public and privilege leave per annum.
Retirement Age: For Pension purposes the retirement age is 60. However, we
welcome applications from people aged up to 64 years of age.
- Choice of final salary or stakeholder pension schemes
- Childcare Voucher facilities (after 1 year's service)
- Sports & social club facilities
- Subsidised staff restaurant
- Opportunities for training and development supported by Investors in
People (IiP) accreditation
- Learning Resource Centre
- On-site gym
Selection: Selection will be by interview on 12 February 2004.
Guaranteed Interview Scheme: As part of The National Archives commitment
to equal opportunities, all applicants covered by the Disability
Discrimination Act who meet the minimum criteria of the job specification
will be guaranteed an interview.
Nationality Rules: Applicants must be British or Commonwealth citizens
with the right to work in the UK, or nationals of states of the European
Application: For an application form (CVs will not be accepted) please
contact Capita RAS, Innovation Court, New Street, Basingstoke, Hampshire
RG21 7JB. Telephone 0870 169 9723 (24 hours). Internet: www.capitaras.co.uk.
Quote reference B7504. Completed applications should also be returned to
Alternatively, you can download a pdf version of the application form
<http://www.pro.gov.uk/jobvacancies/application_form.pdf>) or an rtf version
<http://www.pro.gov.uk/jobvacancies/application_form.rtf>. An equal
opportunities monitoring form in pdf version
<http://www.pro.gov.uk/jobvacancies/ethnic_monitoring_form.pdf> or rtf
version <http://www.pro.gov.uk/jobvacancies/ethnic_monitoring_form.rtf> is
also available. Please remember to return both forms, completed, to the
address above. Applications sent to the wrong address will not be processed.
Contact: For further information about this post please contact
Samantha Wiltshire at The National Archives: Telephone 020 83925330, ext.
2427, E-mail [log in to unmask]
Closing date for applications is 5.00pm on 30 January 2004.
For more information about The National Archives visit our web site at
We are striving towards equality of opportunity and will consider all
applicants fairly on merit.
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