Could anyone who is dealing with membership records provide some info on data protection legislation?
We are planning a project for dealing with the Institution's membership records, covering both paper files (first half of the 20th century) and a current database used for storing information on members. Records between these dates are stored on microfiche. We need to balance the need for destroying (electronic) information on lapsed or deceased members with the need to keep some information for historical and administrative purposes (for example tracing membership claims for applications to our Benevolent Fund). I seem to remember that it is possible to satisfy DP legislation by transferring non-current electronic records to an archive database. Has anyone else done this? What other issues need to be considered?
Also, if anyone has dealt with large volumes of non-current membership files, I'd like to hear about your experiences!
Please respond to me and not the list - I'm happy to summarise later.
Anne
Anne Locker
IEE Archivist
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The IEE
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Tel: +44 (0)20 7344 8407 - Fax: +44 (0)20 7344 5395
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The IEE is a not-for-profit organisation, registered in the UK as a charity.
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