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Subject:

Re: Subject indexing and authority records - summary of responses

From:

"Stark, Sarah" <[log in to unmask]>

Reply-To:

Stark, Sarah

Date:

Thu, 7 Oct 2004 13:54:41 +0100

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (131 lines)

Dear all
As the Archives Hub and ANW's resources on access points have been
mentioned, can I also just remind you that A2A's guidance on the indexing we
require from our contributors is available with other guidance on our
Standards and Guidelines information page on TNA's site:
http://www.nationalarchives.gov.uk/partnerprojects/a2a/standards.htm
Or directly (.pdf) from
http://www.nationalarchives.gov.uk/partnerprojects/a2a/pdf/guidelines_for_in
dexing.pdf
Worth a read whether or not you are an A2A contributor!
See the Extended Search - Creator(s) of Archives option, and the People,
Places and Subjects search, on the main site www.a2a.org.uk to actually use
A2A access points to get at A2A catalogues.
Regards
Sarah

* * * * * *
Sarah J A Stark
Regional Liaison Co-Ordinator, A2A
The National Archives
Kew
Richmond
Surrey TW9 4DU

Tel (direct line): 020 8392 5328
Fax: 020 8487 9211
Email: [log in to unmask]
www: http://www.a2a.org.uk

See also http://www.nationalarchives.gov.uk/partnerprojects/a2a ...

* * * * * *


-----Original Message-----
From: Archivists, conservators and records managers.
[mailto:[log in to unmask]]
Sent: 07 October 2004 12:23
To: [log in to unmask]
Subject: Subject indexing and authority records - summary of responses


Dear all,

Thanks alot to everyone who has taken the time to reply to my query. I have
had some really useful information through. If those who emailed me don't
object, I shall forward on their emails to people who have already been in
touch wanting more specific information.

-------------------------------------------------------------

9 institutions responded, including 4 universities, one local authority, one
cataloguing project, one national library and two specialist repositories.

Of the three universities who replied, the following are being used:

1. UKAT/Unesco for subjects; NCA for names and authority records; Getty for
place names
2. LCSH for subjects; AACR2 for names; ISAAR for authority records
3. UKAT

The fourth university response was from the Great Britain Historical GIS
project, run from Portsmouth University. This project has been running for
several years and is constructing an online resource which includes the
computerisation of the main place-name authorities identified by the NCA,
including Youngs' Local Administrative Units of England. The main website
will
be launched on Oct 26th: see www.visionofbritain.org.uk

The local authority has been involved in A2A, and uses: UKAT for subjects,
NCA
for names and NCA and ISAAR for authority records.

The national repository uses LCSH for subjects, AACR2 for names and will be
moving to ISAAR shortly for authority records. This institution will not be
using non-international standards such as NCA and UKAT because of possible
future problems of data exchange.

The two specialist repositories used:

1. UKAT for subjects; NCA for names
2. A combination of MeSH (Medical Subject Headings, administered by the
National Library of Medicine, Maryland) and LCSH for subjects; AACR2 for
names
and ISAAR for authority records

The cataloguing project uses LCSH for subjects; NCA for names; ISAAR and NCA
for authority records

In addition, some very useful information on access points is available
through the ANW website (Archives Network Wales) at:

www.archivesnetworkwales.info

Click on 'About' and then on 'Technical Information'. Also see the Archives
Hub via 'For archivists' and 'Data creation' for similar information:

www.archiveshub.ac.uk for similar information.


Regards,

Charlotte

Charlotte Berry
Archivist
Special Collections
Old Library
University of Exeter
Prince of Wales Road
EXETER EX4 4SB

tel: 01392 262096 or direct 01392 263879
fax: 01392 263871
email: [log in to unmask]

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