Janet
I am currently conducting a Records Management Feasibiilty Study for the University of Sussex and am due to report back in April/May. I am a member of staff at the East Sussex Record Office, where we
carry out RM for a number of external clients including Brighton and Hove City Council, East Sussex Fire Service and CAFCASS. At the end of this study the University will have the option of using the
ESCC RM Service as a client or setting up their own system in-house. I would be happy to talk to you and give you further details of my work if that would be helpful. (tel: 01273 482357). Elizabeth
Parker's Study of the Records Life Cycle is very useful (on the JISC website) as is the University of Liverpool's RM Service (also on website) and the PRO website.
Regards
Wendy Walker
-----Original Message-----
From: Janet Peters [mailto:[log in to unmask]]
Sent: 19 February 2003 16:11
To: [log in to unmask]
Subject: Outsourcing
Another new member for the list ...
I am struggling to set up a proper records management system for my
institution (small to medium sized university), but am faced with the
fundamental problem of not having any spare space anywhere to set up a
centralised storage area, or at least not without spending huge sums of
money to convert basements. Another option might be to digitise, but I am
not keen at the moment to go for wholesale digitising of records because we
are new to this game, and I think we need to get our paper records in order
first. So, I am seriously considering outsourcing either just the storage
element (and employing a Records Manager/Officer to maintain the collection
and organise van transport) or the whole records management service. I am
looking at a 5 to 10 year retention period for most of the records.
If any of you have done this, I would be very interested to know what you
included in the specification for the work, and in any success/horror
stories you are aware of. Perhaps I should add that I have already
approached our County Records Office, but they do not have much space
either, at least at the moment.
I will circulate responses to the list in due course.
Janet
Janet Peters
Head of Library and Information Services
University of Wales College, Newport
Caerleon Campus
PO Box 179
NEWPORT NP18 3YG
Tel./Fax/Minicom: +44 1633 432108
email: [log in to unmask]
website: http://library.newport.ac.uk
-----------------------------------------------------------------------
This message is intended for the use of the addressee
only and may contain confidential or privileged information. If you
have received it in error please notify the sender and destroy it.
You may not use it or copy it to anyone else.
E-mail is not a secure communications medium.
Please be aware of this when replying.
Although East Sussex County Council has taken steps to ensure
that this e-mail and any attachments are virus free, we can take
no responsibility if a virus is actually present and you are advised to
ensure that the appropriate checks are made.
|