Hi Sally,
I am thinking along very similar lines as you. At present we also mention
the fact that we pass data to HESA but I am reluctant to extend our 'terms
& conditions' of enrolment further. They are already quite lengthy. We
haven't made a decision yet - I'd be interested in other views.
Thanks,
Matthew Nunn
Southampton Institute
Sally Justice <[log in to unmask]>@JISCMAIL.AC.UK> on 27/08/2003
14:37:22
Please respond to Sally Justice <[log in to unmask]>
Sent by: This list is for those interested in Data Protection issues
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Subject: DP Collection notices and HESA
Colleagues in FE/HE
What have other DP Officers advised their institution on the recent HESA
memo about "use of Collection Notices" (14 August) or perhaps nobody has
mentioned it to you??
Briefly they have written to the "CO" (not sure who that might be?)
informing them of the importance of collection notices and suggesting that
the University/College should incorporate the HESA collection notices along
with their own. This seems far too long winded to me and boring for the
average data subject and especially as HESA says that it only collects and
uses anonymised data.
here is an example!
"Some information held about you by your institution will be sent to the
Higher Education Statistics Agency (HESA). This forms your HESA record,
which contains mainly coded information including ethnicity and disability
data. Your record, or parts of it, will be passed to those of the following
bodies that require it to carry out their statutory functions in relation
to the funding of education:"
but the important bit says
"The data in your record will be used in anonymised form, primarily for
statistical analysis, by HESA and the above bodies. This use may result in
the publication and release of data to other approved users, which may
include academic researchers and commercial bodies. Your record will not be
used by HESA or any of the above bodies in a way that would affect you
individually. "
So I would suggest that in fact it is very open and transparent of HESA but
in fact the data they collect does not comply with DP at all. In our
student collection notices we already say that we may pass on data to HESA
or other Statutory Bodies.
How have others responded to this please?
thanks
Sally Justice
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