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ARCHIVES-NRA  2003

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Subject:

public consultation on possible changes to national records and a rchives legislation

From:

"Healy, Susan" <[log in to unmask]>

Reply-To:

Healy, Susan

Date:

Fri, 29 Aug 2003 14:09:22 +0100

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (91 lines)

sorry, everyone, the lines spaces between paragraphs disappeared in
cyberspace. Here is an easier to read version!

Susan Healy



> This afternoon the National Archives has launched a consultation exercise
> on whether we need to revise our national records and archives
> legislation.
>
> Print copies are on their way to a wide range of stakeholders - all UK
> government  departments, all local authorities, all places of deposit for
> public records, members of the Advisory Council, the Inter-departmental
> Archives Committee and the Archives Task Force, the devolved
> administrations, professional societies and bodies such as the National
> Council on Archives, and user groups.
>
> If you can't wait for a print copy, or are not on that list, you can read
> it on our website, www.nationalarchives.gov.uk under What's new.
>
> We believe the consultation is relevant to a wide range of people and
> organisations. This includes all those who use information, records and
> archives, whether for business, research or leisure. It includes everyone
> in the wider public sector whose organisation depends on records, and who
> is creating and needs to manage and store digital records as well as more
> traditional formats. And it includes the tax payer, who has a legitimate
> concern for the proper and effective use of public funds. That, we
> believe, means that potentially it affects all of us. So we hope you will
> be able to devote some time to answering some of the questions it raises.
>
> It is a lengthy document, and we apologise for that, but it covers a wide
> range of issues which are critical to getting our public sector
> information management processes into proper perspective and order. We
> have tried to make it as user-friendly as possible. Please, if you cannot
> or do not feel the need to consider all aspects of the paper, just
> concentrate on those that most concern you or relate to your own
> responsibilities.
>
> It is almost half a century since the last major piece of records and
> archive legislation, the Public Records Act 1958, was conceived. Since
> then there have been huge changes in the world of records and archives, as
> we have moved into the 'information age'. Now, the citizen expects -
> whether for business, leisure or research - rapid access to accurate
> information and our public bodies are increasingly judged on their ability
> to store, manage and recover their information, especially when it is in
> digital form. The volumes of information we hold have increased
> enormously. In the public sector, the demands and standards for public
> services, and the range of subjects they cover, have also grown. So have
> requirements for accountability, audit and governance purposes.  We are
> subject to new legislation, such as the Freedom of Information and Data
> Protection Acts. All of these things are rooted in the information we
> hold, and our ability to manage it, to retrieve it when we need to, and
> dispose of it properly when we are finished with it, whether to
> destruction or to an archive.
>
> There is growing anxiety about our ability to cope with all of this. It
> was chiefly the need to deal with the growth in digital records, and
> systems to manage them, that first made us question whether the records
> and archives legislation we have is still adequate, and to seek a review.
> With the agreement of our Minister, the Lord Chancellor, we have worked
> over many months, with many colleagues both inside central government and
> in the broader public sector, to review the overall position. As we have
> done so, more of us have become convinced that there are significant
> issues we need to consider. These issues, set out in this consultation
> document, affect government at central, regional and local levels as well
> as related bodies such as executive agencies and non-departmental public
> bodies.
>
> When this consultation is complete we will digest and analyse all comments
> and responses we have received and we will publish our analysis.  From
> that analysis we will also produce proposals on records management and
> archives in the public sector, for Ministers to consider.
>
> Nothing is yet decided. Of the various suggestions put forward in the
> consultation paper, all or none may go forward as part of our eventual
> proposals. There is no commitment at this stage to new primary
> legislation, and we will aim to make any necessary changes by the simplest
> effective means available. Your views will play an important part in the
> development of proposals, so please do let us know what you think.
>
> Susan Healy
> National Archives


This e-mail message (and attachments) may contain information that is confidential  to The National Archives.
If you are not the intended recipient you cannot use, distribute or copy the message or attachments.  In such a case,
please notify the sender by return e-mail immediately and erase all copies of the message and attachments.
Opinions, conclusions and other information in this message and attachments that do not relate to the official business
of The National Archives are neither given nor endorsed by it.

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