JiscMail Logo
Email discussion lists for the UK Education and Research communities

Help for ADMIN-STUDENT Archives


ADMIN-STUDENT Archives

ADMIN-STUDENT Archives


Admin-Student@JISCMAIL.AC.UK


View:

Message:

[

First

|

Previous

|

Next

|

Last

]

By Topic:

[

First

|

Previous

|

Next

|

Last

]

By Author:

[

First

|

Previous

|

Next

|

Last

]

Font:

Proportional Font

LISTSERV Archives

LISTSERV Archives

ADMIN-STUDENT Home

ADMIN-STUDENT Home

ADMIN-STUDENT  2003

ADMIN-STUDENT 2003

Options

Subscribe or Unsubscribe

Subscribe or Unsubscribe

Log In

Log In

Get Password

Get Password

Subject:

Re: Data Protection Query

From:

"Ward, Marie" <[log in to unmask]>

Reply-To:

Admin-student <[log in to unmask]>

Date:

Mon, 31 Mar 2003 12:48:26 +0100

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (110 lines)

At JMU we issue the following advice to students.


Information for all students -Publication of final results.


Within the University it is normal practice to display examination results /
pass lists on internal notice boards.

The pass lists will contain student names and classification of award where
appropriate.

Students who have referral or deferral opportunities will be listed in a
separate category with the following statement: 'Students listed below have
RF /DF requirements and should contact XXXX for further information as a
matter of urgency'

Students who are FAIL / WITHDRAW will be omitted from the list. The list
will also contain the following statement: 'Any student who does not appear
on the list and who has not formally requested exclusion from the list,
should contact XXXX for further information as a matter of urgency'

In compliance with the Data Protection Act, you may request that your
results be excluded from the published lists. If this is the case then you
must formally notify the Director of your Home School, in writing, that you
wish your details to be excluded from the published pass list.

The notification must be submitted at least 10 working days prior to the
date of the MAB /PAB. [MAB and PAB dates are listed on the Academic
Calendar, available on CWIS].

Students who request exclusion from the published pass lists should be aware
that such exclusion will delay their notification of results. Results will
not be given over the phone or via email.

We don't normally use seating plans for exams, where the venue is shared for
a number of different exams we will designate an area for each.

Marie Ward
University Programme Administration Manager.
Liverpool John Moores University.
Tel: 0151 231 3258
email: [log in to unmask]

-----Original Message-----
From: Catherine Hogan [mailto:[log in to unmask]]
Sent: 31 March 2003 12:10
To: [log in to unmask]
Subject: Re: Data Protection Query


I'm most interested to see this query - we have had terrible times
here with traditionalists (sorry for the freudian slip!)...

Answers for Oxford re
> (i) changed from publsihing pass lists by name to just by candidate
> number;

No, because our die-hards would not let this go through acad cttee.
However, as a consequence of students having the opportunity to
opt-out of publication we now have to have TWO lists:
        - one kept confidential (records-only) which has all
         students on it
        - one which goes on the noticeboards which omits the
        opt-outs - and which is headed "Display List - this list
        includes only those students who have agreed to the
         publication of their name"

The two versions of the list are produced automatically (opt-outs
students are flagged and the program omits their names from the
Display List) but I would NOT recommend this to anyone as a way
of dealing with the DPA requirements, only as a last ditch way to
deal with die-hards, as it's a shining example of producing
something which is literally not worth the paper it is printed on....

We also send each student by 1st class post within 24 hours of
the list production an Individual Result Notification with their overall
result (ie pass/fail, 2:1, etc); detailed results are available therafter
via tutors.

(ii) in some way changed your practice re publishing seating
> plans for examinations;

No, as we don't publish seating plans. We only display in the foyer
of the building which room each exam is in; and if a room is used
by more than one exam also sign-boards indicating the area of the
room each group should go to; in the room the desks are labelled
with candidate names.

Hope this is useful - I'd be interested to hear how many others are
continuing with lists...






Catherine Hogan
Assistant Registrar & Clerk of the Schools
Examination Schools
University of Oxford
High Street
Oxford    OX1 4BG


E-mail: [log in to unmask]
Tel: +44 (0)1865 276900
Fax: +44 (0)1865 276904
====================================================================

Top of Message | Previous Page | Permalink

JiscMail Tools


RSS Feeds and Sharing


Advanced Options


Archives

July 2019
June 2019
May 2019
April 2019
March 2019
February 2019
January 2019
December 2018
September 2018
August 2018
July 2018
June 2018
May 2018
April 2018
March 2018
February 2018
January 2018
November 2017
October 2017
September 2017
June 2017
April 2017
March 2017
November 2016
October 2016
September 2016
August 2016
July 2016
June 2016
April 2016
March 2016
February 2016
January 2016
December 2015
May 2015
April 2015
March 2015
February 2015
January 2015
December 2014
November 2014
October 2014
September 2014
August 2014
June 2014
May 2014
April 2014
March 2014
February 2014
January 2014
December 2013
November 2013
October 2013
September 2013
August 2013
July 2013
June 2013
May 2013
April 2013
March 2013
February 2013
January 2013
December 2012
November 2012
October 2012
September 2012
August 2012
June 2012
May 2012
April 2012
March 2012
February 2012
January 2012
December 2011
November 2011
October 2011
September 2011
August 2011
June 2011
May 2011
April 2011
March 2011
February 2011
January 2011
December 2010
November 2010
October 2010
September 2010
August 2010
July 2010
June 2010
May 2010
April 2010
March 2010
February 2010
January 2010
December 2009
November 2009
October 2009
September 2009
June 2009
May 2009
April 2009
March 2009
February 2009
January 2009
December 2008
November 2008
October 2008
September 2008
August 2008
July 2008
June 2008
May 2008
April 2008
March 2008
February 2008
January 2008
December 2007
November 2007
October 2007
September 2007
August 2007
July 2007
June 2007
May 2007
April 2007
March 2007
February 2007
January 2007
2006
2005
2004
2003
2002
2001
2000
1999
1998


JiscMail is a Jisc service.

View our service policies at https://www.jiscmail.ac.uk/policyandsecurity/ and Jisc's privacy policy at https://www.jisc.ac.uk/website/privacy-notice

Secured by F-Secure Anti-Virus CataList Email List Search Powered by the LISTSERV Email List Manager