Nick,

In my opinion consultations of the SMR need to be recorded but are not
events. Full DBAs however should be treated as events. If a planning enquiry
comes in to the SMR it is important to know if a DBA has previously been
carried out on the site, by who, when etc. This may avoid latter duplication
of effort. The best way to do this is by recording them in the same way as
excavations, surveys etc which are seen as events. Any DBA reports should
also be recorded as a source. This fits in well with the monument event
archive model. The existence of a monument(s) results in a DBA (the event)
via the planning process which is published (probably as grey literature as
a source (the archive).

Hope this helps.

Martin


-----Original Message-----
From: Nick Boldrini [mailto:[log in to unmask]]
Sent: 03 May 2002 14:43
To: [log in to unmask]
Subject: [FISH] Events/Consultations


Hello folks and apologies for cross posting

Here in North Yorkshire we have just migrated to HBSMR and are working on a
data standard for inputting backlog/new data to try and get some
standardisation in inputting set up.

One of the discussions we have has had is essentially when does an event
become an event? Slightly abstract, but it needs to be agreed to make sure
we (IE all NY SMR users) are all recording the same things

For example, a contractor comes in and looks at the SMR for a DBA. Would
people record this as an event (DBA) or consultation (SMR Visit) and only
record the Event when you receive a report?

The issue driving this is that often, we only here about certain types of
work in this way (an SMR visit by a contractor) for example non-dc pipeline
schemes. SO we would like to record something as having happened so we can
(in due course) try and chase up a copy of a report, but as we are unsure if
or what work has happened, it is difficult to know how to record this.

DO other people worry about this? Do other people record these sort of
things? If so how? I can think of a variety of ways to record this in HBSMR,
but am curious to know how, or if, other people do this.

thanks in advance

PS I had marmite and peanut butter sarnies for lunch - YUM!

Nick Boldrini
SMR Computing Officer
Heritage Unit
North Yorkshire County Council
Direct Dial (01609) 532331

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