Dear All

I would appreciate your views/comments on the following queries.

Our company uses Outlook in which staff often use the Contacts folder to
store names, addresses and phone numbers of both business and personal
contacts.  The other side of the coin is that Personal Digital Assistants
(PDAs) are being used increasingly and are often synchronised with the
employee's Contacts folder so that business information if being transferred
to non-company computers.

We therefore have the situation that information is being stored for
personal use at work and business information is being carried on personal
computers.  What is the best way to deal with this situation and ensure that
employees are aware of their obligations?  We are thinking of introducing
best practice guidelines.  Are there other issues that we should consider?

Any comments gratefully received.

Barbara Lees
Secretariat
Jardine Lloyd Thompson Group plc



************************************************************
Jardine Lloyd Thompson Group plc
6 Crutched Friars, London EC3N 2PH. Co Reg No 1679424
Tel: (44) (0)20 7528 4000   Fax: (44) (0)20 7528 4500
http://www.jltgroup.com
------------------------------------------------------------
The content of this e-mail (including any attachments) as
received may not be the same as sent. If you consider that
the content is material to the formation or performance of
a contract or you are otherwise relying upon its accuracy,
you should consider requesting a copy be sent by facsimile
or normal mail.  The information in this e-mail is
confidential and may be legally privileged. If you are not
the intended recipient, please notify the sender immediately
and then delete this e-mail entirely - you must not retain,
copy, distribute or use this e-mail for any purpose or
disclose any of its content to others.

Opinions, conclusions and other information in this e-mail
that do not relate to the official business of Jardine
Lloyd Thompson Group plc shall be understood as neither
given nor endorsed by it.  Please note we intercept and
monitor incoming / outgoing e-mail and therefore you should
neither expect nor intend any e-mail to be private in nature.

We have checked this e-mail for viruses and other harmful
components and believe but not guarantee it virus-free prior
to leaving our computer system.  However, you should satisfy
yourself that it is free from harmful components, as we do
not accept responsibility for any loss or damage it may
cause to your computer systems.
************************************************************

^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
       All archives of messages are stored permanently and are
      available to the world wide web community at large at
      http://www.jiscmail.ac.uk/lists/data-protection.html
      If you wish to leave this list please send the command
       leave data-protection to [log in to unmask]
            All user commands can be found at : -
    www.jiscmail.ac.uk/user-manual/summary-user-commands.htm
  (all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^