At Salford papers are required to be submitted to the exams office at least 3 weeks prior to the exam. We then arrange for copying via Reprographics. Papers are hand delivered to this office in security wallets and are hand delivered to Repro. Once copied a porter then collects the boxed papers and transports them directly to this office where they are stored safely. No papers are released from this office until the day of the exam and then only to Senior Invigilators. Examination Liaison Officers are invited to check over the production copy of the paper within the exams office before the exam if they wish.
Where papers are submitted very late, the onus is on the school concerned to get the papers copied and delivered to this office (by hand!). Though we do try to discourage this practice as it becomes difficult to detect and correct any errors.
Deborah Hancox, Administrative Assistant
Examinations Office, Academic Division
From: Lucy Baker [mailto:[log in to unmask]]
Sent: 18 February 2002 14:29
To: [log in to unmask]
Subject: Examination papers
At Nottingham, examination papers are copied in-house, in a Photocopying Unit adjacent to the Examinations Office. The close location means that security arrangements are excellent. In the run-up to exam periods examination papers are given priority over other work and copying can be done at very short notice. Examination papers once copied are stored in a secure store in the Examinations Office and are packed and labelled to be distributed to invigilators on the day of the examination.
There is unfortunately a possiblity that the photocopying facility might not be available to the Examinations Office in the future so we are beginning to look at other alternatives. I would be very grateful if you could answer the following in relation to your institution:
1) Where are your examination papers copied?
2) What are the security arrangements?
3) How do you deal with copying that is required at very short notice, eg because a paper has been submitted very late?
4) What is the procedure after the examinations have been copied, eg packing procedure?
Many thanks in advance for responses.
Lucy M Baker
tel: 0115 9515748
fax: 0115 9516566