Surely there are other ways of providing the information to individuals. A
copy of the data on disk perhaps, which minimises the expense for the
organisation but still upholds the rights of the individual.
I almost hesitate to say this one, but what about potentially providing the
information to the data subject on the Internet. Provided of course an
appropriate security mechanism protects it during transit.
Ian W.
----- Original Message -----
From: "Susan Snell, Archivist" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Tuesday, March 20, 2001 4:13 PM
Subject: Re: Disproportionate Effort!!!
> Also it's worth bearing in mind that under FOI, enquirers have the right
to
> say how they would like to receive the information - as a copy, a summary
> or to visit to see the information involved.
>
> Along with everyone else, I'm waiting for the 'Fees Regulations' to be
> announced for this - but it will be more than the £10 set fee under Data
> Protection.
>
> rgds,
> Susan
> At 15:33 20/03/01 -0000, Eagle, Dave wrote:
> >Peter,
> >
> >I don't see why someone not being able to come in (e.g. travel 300 miles,
or
> >come in during office hours) in itself makes the supply of a copy
> >impossible.
> >
> >My point was that inviting Data Subjects to come in and view is not a
> >blanket alternative to making copies. I accept that it might be
appropriate
> >to make this invitation if the request would otherwise be turned down due
to
> >'disproportionate effort' being required to make copies.
> >
> >Dave.
> >
> >-----Original Message-----
> >From: Peter Wilson [mailto:[log in to unmask]]
> >Sent: Tuesday, March 20, 2001 3:08 PM
> >To: [log in to unmask]
> >Subject: Re: Disproportionate Effort!!!
> >
> >
> >Dave,
> >Q. "I can't see anything in the Act which will allow a Data Controller to
> >use this as a way of avoiding making time-consuming and expensive
copies."
> >
> >A. Section 8 (2) (a) The supply of such a copy is not possible (e.g.
They
> >can't or won't come in!) or would involve disproportionate effort (e.g.
> >someone standing at a photocopier for a day?)
> >
> >Peter
> >
> >
> >
> >Peter Wilson
> >Data Protection Officer
> >University of Paisley
> >
> >
> >
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