------- Forwarded message follows -------
Date sent: Thu, 14 Dec 2000 16:14:08 +0000
From: "Joanna Rae" <[log in to unmask]>
To: <[log in to unmask]>
Subject: Scanning archive documents
Scanning archive documents
I have been asked to collaborate in a project whereby some of our written archives are scanned and digitised and wonder if any one with experience of a similar project would share their knowledge about standards and potential pitfalls.
The records in question are generally typescript or carbon copy reports, foolscap or A4 in size. They include photographs and maps (sometimes very large, generally coloured). They vary in size from 1 to 50+ pages. Some of the older ones are fairly fragile and have discolouration and/or
puckering from use of sticky tape.
I would particularly welcome advice on:
1 Scanning standards
1.1 Recommended formats eg PIF, RTF
1.2 OCR & free-text searching/indexing
1.3 All the reports have been catalogued on a computer database and I would like to be able to link the entry to the digital file, even if only by a cross-reference
1.4 Methods of storage and retrieval
1.5 File naming conventions
2 The practicalities of the task
2.1 Using an outside bureau service - potential problems
2.2 Any companies you would recommend
2.3 How far one can go in checking data quality
This has all come about at rather short notice because one of our department's has funds to use before the end of the financial year and thought it would be a good idea.
All advice gratefully received.
British Antarctic Survey
Cambridge CB3 0ET
Tel: 01223 221530
Email: [log in to unmask]
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Archivist, University of Westminster
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Tel 020 7911 5000 ext 2524
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