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RECORDS-MANAGEMENT-UK  July 2013

RECORDS-MANAGEMENT-UK July 2013

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Subject:

Re: 100 Best Records Management Resources on the Web

From:

PAUL DULLER <[log in to unmask]>

Reply-To:

PAUL DULLER <[log in to unmask]>

Date:

Mon, 15 Jul 2013 14:19:13 +0100

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text/plain

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Hi Folks,

The list of the 100 Best Records Management Resources on the Web, is nearly complete and I've tried to group the links into useful sections. While we have space for a few more suggestions, I'd like to share the current list with you.
 
Thanks go to Paul Duller, Mike Merifield, Mark Fresco, Heather Jack, Karen Donegani, Lucy Fincham, Gillian Butler, Jenny Lynn, Stefanie Davidson, Samira Teuteberg and Jane Proffitt for helping to compile this list to date:

Organisations:
01) http://www.irms.org.uk/ Information and Records Management Society Website news, guidance notes, blogs, twitter feed and e-bulletins (public and members only sections) 
02) http://www.nationalarchives.gov.uk/ The UK government's official archive, from Domesday Book to websites.
03) http://www.jiscinfonet.ac.uk/infokits/records-management/  JISC InfoNet 
04) http://www.arma.org/ ARMA's main web presence
05) http://www.rimpa.com.au/ The Records and Information Management Professionals Australasia offers a wide range of activities supporting the profession of records and information management.
06) http://www.aiim.org/ AIIM is a global community of information professionals. 
07) http://www.ihrim.co.uk/ Institute of Health Records & Information Management.
08) http://www.ukchip.org/ UK Council for Health Informatics Professions - is the voluntary regulatory body for Health Informatics professionals, established to promote professionalism in Health Informatics and the certification of those who work in the profession.
09) http://www.ifhima.org/ The International Federation of Health Information Management Associations (IFHIMA) supports national associations and health record professionals to implement and improve health records and the systems, which support them.

Records Retention:
10) http://www.cipd.co.uk/hr-resources/factsheets/retention-hr-records.aspx CIPD guide to the retention of HR records (a log-in may be required) 
11) http://www.ironmountain.co.uk/retention-of-records - A free generic retention schedule for UK records, and one for several European countries
12) http://www.ark-group.com/downloads/RecordsretentionTOC.pdf - An expensive, but invaluable book of Records Retention from on of the leading experts in this field (TOC only)

Standards and Guides:
13) http://iso.org/ – the International Organization for Standardization – invaluable for looking up international records management standards you’ve never heard of.
14) http://shop.bsigroup.com/- the BSI site - Standardization – invaluable for looking up British records management standards you’ve never heard of.
15) http://naa.gov.au/records-management/a-z/index.aspx - Impressive collection of Australian records management resources, including their standards.
16) http://www.richardmedinadoculabs.com/1/post/2013/05/the-processes-for-managing-your-rm-rules.html?goback=%2Egde_105351_member_243173049 Managing RM Rules.
17) http://www.nationalarchives.gov.uk/information-management/ - a definitive guide to many aspects of information management from the UK National archives 
19) http://www.nationalarchives.gov.uk/information-management/projects-and-work/records-management-guidance.htm Records Management guidance from the UK National Archives
19) http://www.nationalarchives.gov.uk/information-management/projects-and-work/records-management-code.htm Section 46 supporting guidance and implementation guides.
20) http://www.nationalarchives.gov.uk/information-management/projects-and-work/information-principles.htm The TNA Information Principles resource base and reference collection:
21) http://www.nationalarchives.gov.uk/information-management/projects-and-work/what-to-keep.htm TNA "What to Keep" guidance.
22) http://www.nationalarchives.gov.uk/information-management/projects-and-work/selection-disposition.htm  TNA selection and disposition guidance 
23) http://www.nationalarchives.gov.uk/information-management/our-services/selection-and-transfer.htm TNA transfer guidance.
24) http://www.nationalarchives.gov.uk/information-management/policies-and-initiatives.htm TNA Guidance on licensing and re-use of information.
25) http://moreq2.eu/– all things related to MoReq in general, and MoReq2 in particular.
26) http://www.dlmforum.eu/index.php?option=com_content&view=article&id=17&Itemid=22&lang=en– MoReq2010 downloads and other collateral.
27) http://www.saperionblog.com/wp-content/uploads/2010/10/legal-requirements-for-dms-in-eu-1.pdf– 2011 Report with self-explanatory title “Legal Requirements for Document Management in Europe”.  A 2011 update is available, but links to it seem to be broken.
28) http://systems.hscic.gov.uk/infogov IG standards for systems and development of guidance for NHS and partner organisations.

Digital Preservation:
29) http://www.nationalarchives.gov.uk/information-management/our-services/digital-continuity.htm  Digital Continuity guidance from the UK National Archives (including the risk management self-assessment tool).
30) http://www.dpconline.org/advice –a wealth of advice on digital preservation from the Digital Preservation Coalition.
31) http://pandora.nla.gov.au/pan/10691/20110824-1153/www.nla.gov.au/padi/index.html – archived copy (2011) of the PADI : gateway to international digital preservation resources.
32) http://public.ccsds.org/publications/archive/650x0b1.pdf– Legitimate free copies of ISO 14721, the Open Archives Information System (digital preservation standard) – old and current versions.
33) http://www.ironmountain.co.uk/disaster-recovery/ Iron Mountains guide to disaster recovery

Toolkits:
34) http://www.tab.com/Resources/Toolkits/Merger-and-Acquisition.aspx This records integration toolkit is designed to tackle issues that can arise, before, during and after M&A's.
35) http://www.museuminfo-records.org.uk/ Resources to get started in a small (museum) environment – including sample policies and procedures as well as tried and tested training materials
36) http://www.amazon.co.uk/Guide-Outsourcing-Records-Management/dp/1857434919 Jane Profitt's useful guide.

Glossaries:
37) http://www.britishrecordsassociation.org.uk/pages/guide2.htm– The British Records Association (no, I hadn’t heard of it either) Glossary of Archival terms.
38) http://www.interpares.org/ip2/ip2_terminology_db.cfm– A terminology database from the multi-million dollar international InterPARES 2 project.  This page contains a clickable glossary (on the left), a PDF version of it (glossary) and the staggeringly comprehensive “dictionary” (83 pages – read it and weep).

Posters and Graphics:
39) http://www.aiim.org/Research-and-Publications/Research/AIIM-Posters AIIM Record Management Posters and graphics (a log-in may be required to download).
40) http://www.ico.org.uk/for_organisations/training/think-privacy-toolkit The ICO Think Privacy Poster Campaign

Legislation and Compliance:
41) http://www.ironmountain.co.uk/risk-management/  Iron Mountain's Guide to risk management
42) http://www.xperthr.co.uk/default.aspx Useful for advice on HR records - put "Records" in search box - down to earth advice. 
43) http://www.lawbriefupdate.com/ Latest developments in law including cloud computing and information law.
44) http://www.legislation.gov.uk/ukpga/1990/23/contents Access to Health Records Act 1990.
45) http://www.ico.org.uk/for_organisations/data_protection/the_guide Data Protection Act 1998.
46) http://www.ico.org.uk/ Information Commissioners Office – the UK’s independent authority set up to uphold information rights in the public interest, promoting openness by public bodies and data privacy for individuals (includes DPA, FOI:  which includes guidance and a range of free resources: http://www.ico.org.uk/for_organisations
47) https://www.gov.uk/government/publications/records-management-nhs-code-of-practice  Records Management: NHS Code of Practice - Sets out standards required for the management of NHS records: 
48) http://www.legislation.gov.uk/ - Acts of Parliament, including The Public Records Act (at http://www.legislation.gov.uk/ukpga/Eliz2/6-7/51), Data protection Act and Freedom of Information Act.
49) http://www.justice.gov.uk/downloads/information-access-rights/foi/foi-section-46-code-of-practice.pdf Section 46 Code of Practice:
50) https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/85987/Information_Principles_UK_Public_Sector_final.pdf The Information Principles for the UK Public Sector cover broader business outcomes for how and why information is managed and are also applicable in the private sector.
51) https://www.gov.uk/service-manual/chief-technology-officers Government Digital Services CTO resource page - guidance on important issues that records and information managers need to get their heads around, cloud and BYOD etc.
52) http://www.cloudlegal.ccls.qmul.ac.uk/  A great resource for people starting to look into the issues of cloud storage.
53) http://www.thecabinetoffice.co.uk/page28.html can I destroy the original documentation once it has been scanned?

Lists and Blogs:
54) [log in to unmask]  The UK Records management Listerv.
55) https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=RECORDS-MANAGEMENT-UK  The RECORDS-MANAGEMENT-UK electronic mailing list (listserve) – low traffic, reasonably good quality.
56) http://lists.ufl.edu/cgi-bin/wa?A0=RECMGMT-L – “RECMGMT-L List” ("Records Management Program") electronic mailing list (listserve) – higher traffic, lower quality. American-focus.
57) http://blog.nationalarchives.gov.uk/ The National Archives blog (many subjects covered).
58) http://www.aiim.org/Community/erm - AIIM ERM ‘expert’ blogs on electronic records management.  Occasionally entertaining, often surprising.
59) http://thinkingrecords.co.uk/ James Lappin’s Thinking Records blog.
60) http://futureproof.records.nsw.gov.au/ New South Wales Gov records future proof blog:
61) http://www.synerconlwf.co/  “Lest we forget”, register of incidents highlighting the need for good recordkeeping.
62) http://www.scoop.it/u/archivalstrategies Stephen Howard's Archival Strategies blog where he shares all of his interesting links regarding archives, records and information management.
63) http://accidental-taxonomist.blogspot.co.uk/2012/11/from-taxonomies-to-ontologies.html Topics related to information management taxonomies posted by Helen Hedden, the author of the book, The Accidental Taxonomist 
64) http://barclaytblair.com/ Essays in Information Governance (and more) from Barclay T. Blair
65) http://www.synerconblog.co/  A back-to-basics approach to some fundamental information management challenges
66) http://www.scoop.it/t/managing-records-in-sharepoint-2010  Managing Records in SharePoint 

<67 to 90 Missing> Space for a few more suggestions!

Useful Tools (Nothing to do with records management as a practice, but everything to do with making life bearable for records managers and practitioners who are just trying to do their job):

91) http://www.jam-software.com/treesize/ A powerful and flexible hard disk space manager for Windows to discover where your information is squirrelled away.
92) http://www.bulkrenameutility.co.uk/Main_Intro.php A powerful Bulk File Rename Utility (powerful - make sure you read the manual with this one!!)
93) http://www.mailchimp.com/ Create, send, and track email newsletters
94) https://my.alfresco.com/share/ - Free collaboration site, with version control. 
95) http://linkedin.com/ – a great business networking too - global contacts and several RM, EDRM groups etc. 
96) http://doodle.com/ – a free way of arranging those inevitable meetings involving busy attendees.
97) http://yousendit.com/ – a free way of sending files that are too large to fit into an email.
98) http://www.surveymonkey.com/ - the best-known of the free web-based survey tools.  Remember to pilot your survey!
99) http://skype.com/: - a free way to hold audio conferences.  For one-to-one calls, can include video and screen-sharing too.
100) http://archive.org/ - The Interne Archive/wayback machine, an invaluable though frequently frustrating archive of the entire internet.

Please raid your own list of favourites and keep the suggestions coming.....

Best Wishes,  
Paul

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