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RASJOBS  May 2018

RASJOBS May 2018

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Subject:

Changes to JiscMail Service Policies

From:

RAS Jobs <[log in to unmask]>

Reply-To:

RAS Jobs <[log in to unmask]>

Date:

Tue, 22 May 2018 15:02:02 +0100

Content-Type:

TEXT/PLAIN

Parts/Attachments:

Parts/Attachments

TEXT/PLAIN (87 lines)

Dear RASJobs Subscriber

New GDPR legislation comes into effect this month. JiscMail, which 
provides the RAS Jobs List email service, have taken appropriate meaures 
to make sure this list is fully compliant with the new legislation. 
 
Accordingly, JiscMail has now reviewed and updated their service policies, 
which are now available at: https://www.jiscmail.ac.uk/policyandsecurity/index.html

The main changes in these service policies are 2 new sections: Section 5: 
Mailing List Privacy Notice and Section: 12: Data Protection Schedule, as 
well as re-numbering sections as appropriate, and there are some updates to: 
Section 4: Role of List Owners, Section 7: Mailing List Archives, Section 9: 
Limitations, Section 10: Data Protection. The new sections and updates are 
described below.

=== New section: https://www.jiscmail.ac.uk/policyandsecurity/index.html#5 

Section 5: Mailing List Privacy Notice ===

Provides the default privacy notice for mailing lists, it explains how information 
(provided by subscribers, when joining a mailing list or using a mailing list) 
is used, is stored and (in some cases) shared, and how it can be removed. 

=== New section: https://www.jiscmail.ac.uk/policyandsecurity/index.html#11 

Section 11: Data Protection Schedule ===

This schedule describes the agreement between Jisc/JiscMail (the Data Processor), and 
the List Owner (Data Controller).  As such GDPR requires that there be a written 
agreement between the Controller (LIST OWNER) and Processor (JiscMail) that sets out 
the Processor obligations with regard to this Processing. Jisc's legal team are taking 
a consistent approach with Jisc services and are putting in place a standard Data 
Protection Schedule (you may have already seen a version of this for other Jisc services 
you/your organisation may use).

=== Update: https://www.jiscmail.ac.uk/policyandsecurity/index.html#4

Section 4: Role of List Owners ===

We have added an additional point to the bullet which starts "Keeping the list active 
by......" the point now ends with "New mailing lists are expected to be used within 6 
months of creation". An additional statement has been added below these 
bullet points, referring to the new Data Protection Schedule: "In relation 
to data protection legislation, each list owner is the Controller of the Personal Data in 
their lists, see the Section 12: Data Protection Schedule for details of JiscMail's 
obligations as a Processor of this Personal Information."

=== Update: https://www.jiscmail.ac.uk/policyandsecurity/index.html#7

Section: 7 Mailing List Archives ===

We have described the different types of mailing list archive settings which may be applied 
to a mailing list, and explained that "The archive privacy setting is displayed on a list 
homepage, www.jiscmail.ac.uk/RASJobs".

=== Update: https://www.jiscmail.ac.uk/policyandsecurity/index.html#9

Section 9: Limitations ===

We have repeated limitations of the service, these existed in other sections of the policy, 
but we felt it was important to bring them together here too: "JiscMail does not control or 
bear any liability for the content of messages you or others post to lists, it acts as a 
conduit for messages and we are not liable for the conduct of any other JiscMail user. 
JiscMail neither moderates nor edits messages before they are posted to 
the list. JiscMail cannot assume any responsibility for the content of any messages sent 
to lists other than those from JiscMail themselves and we do not review, screen or edit the 
content." We have added a sub-section called "Service Performance" to 
describe how we alert list owners of downtime (planned/unplanned).

=== Update: https://www.jiscmail.ac.uk/policyandsecurity/index.html#9

Section 10: Data Protection ===

The Data protection section has been updated to reference new legislation, and the following 
statement: "The Data Protection Schedule sets out JiscMail's obligations  
to each list owner (the data Controller) with regard to any Personal Data it processes on 
behalf of the list owner. In the event of any conflict between the Data Protection Schedule 
and any other provision of these service policies, the relevant provision of the Data 
Protection Policy shall take precedence." The final bullet point, about helpline enquiries, 
has been updated to refer to Jisc's privacy notice https://www.jisc.ac.uk/website/privacy-notice

----------------------------------------------------------------------------------

The Royal Astronomical Society Job List is provided free-of-charge through the JISC Mail Service. Although every effort is made to ensure accuracy, the RAS cannot accept responsibility for the accuracy or validity, either directly or by implication, of job advertisements or other information posted to this list. For more information about the Royal Astronomical Society visit the website at www.ras.org.uk.

Royal Astronomical Society, Burlington House, Piccadilly, London W1J 0BQ, UK, tel. +44 (0)20 7734 3308, fax. +44 (0)20 7494 0166, www.ras.org.uk

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