Hi Camilla et al.,
I can confirm that we currently use coversheets at RGU. There are two broad types visible on items in our repository (https://openair.rgu.ac.uk/), as there was an older style that was used before I began working here a couple of years ago. The "new" / current style has slight variations depending on the type of output, but generally contains creator names, output title and date, publisher citation and a citation for the version in the repository, a link to the rights licence, a statement on our takedown procedure and space for any statements required by the publisher. I've attached a blank copy in case you are interested.
As others have noted, coversheets can be problematic; I'm currently aware of at least two harvesting/indexing entities which may have problems with coversheets:
1) Google Scholar has particular requirements about what (and in what format) it expects to find information on the first sheet of a PDF - https://scholar.google.com/intl/en/scholar/inclusion.html#indexing (section 2.a "indexing of content without the meta-tags") - we are aware that we need to revise our coversheets (or usage of them), but have not yet had time to do so.
2) Impactstory recently communicated to me that they look for specific file version information on coversheets to determine whether a publication is green/gold open access. In case you are unaware, Impactstory are behind "Unpaywall" and now also are used by Web of Science to help display Green/Gold availability in WoS. We have some problems with our content not being picked up by Impactstory, which I've been assured they are currently looking into using some examples I have provided (that was some time ago, though…)
I hope that helps.
Repository and metadata assistant librarian, Robert Gordon University
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Make sure your research outputs are REF2021 compliant!
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From: Repositories discussion list [mailto:[log in to unmask]] On Behalf Of Paul Walk
Sent: 08 May 2018 11:18
To: [log in to unmask]
Subject: Re: Do you use cover sheets in your repository?
So-called 'cover sheets' are a major impediment to the realisation of (semi)automated dissemination and discovery of open access resources in repositories.
The COAR Next Generation Repositories Working Group recently published a report, and has established a website outlining technologies and repository ‘behaviours’ which the group believes could become the foundation of a repository-based ‘scholarly commons’. Links to the report, website and other resources are available on the COAR website [^1]
Inn addition to the paper (Cover Sheets Considered Harmful - Tonkin, Taylor & Tourte)[^2] recommended already by Kevin Ashley in this thread, I would draw your attention to an approach called ’Signposting’[^3] which the COAR Next Generation Repositories Working Group believes could be easily adopted by repositories, and which could have an immediate beneficial effect.
I understand that some repository platform suppliers are already working to implement this. If implemented, Signposting could ensure that the the valuable resources (papers, datasets etc.) are discoverable and usable by automated processes such as large harvester/aggregation services.
> On 6 May 2018, at 23:19, Bernadette Houghton <[log in to unmask]> wrote:
> A warning about coversheets – make sure they don’t muck up Google etc search results!
> We had to change the layout of ours because it was causing search results from our repository to show up with “This is the published version” as the “title” in search results.
> Bernadette Houghton
> Digitisation and Preservation Librarian Library
> Deakin University
> Locked Bag 20000, Geelong, VIC 3220
> [log in to unmask]
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> From: Repositories discussion list
> [mailto:[log in to unmask]] On Behalf Of Griffiths,CB
> Sent: Friday, 4 May 2018 8:01 PM
> To: [log in to unmask]
> Subject: Do you use cover sheets in your repository?
> Hello all,
> I am writing to consult your collective wisdom on the matter of cover sheets for individual research outputs in your repositories. Do you have them? If so, do you create them manually or automatically? And what information do they contain?
> At the moment we manually create a cover sheet for pretty much all items in our repository, and include information such as item type, citation, licencing information and a permissions statement. We are looking into automating production, but in case this proves impossible we’re also considering whether the benefit of having a cover sheet outweighs the downside of producing it!
> It would be really useful to get a sense of what goes on elsewhere, so if you are willing to share your thoughts and reasons (either on or off list), it would be very much appreciated.
> Have a great weekend everyone,
> Camilla Griffiths
> Repository Manager, Research Support Services London School of
> Economics and Political Science, 10 Portugal Street, London WC2A 2HD
> tel: 020 7955 6311 | email: [log in to unmask]
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