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GEOPHYSICS  May 2018

GEOPHYSICS May 2018

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Subject:

Re: GDPR: JiscMail Service Message: Changes to JiscMail service policies

From:

James Smith <[log in to unmask]>

Reply-To:

James Smith <[log in to unmask]>

Date:

Mon, 21 May 2018 17:56:53 +0200

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (202 lines)

Sheila,
Please delete me from this mail list
Many txs
James

> On 21 May 2018, at 17:41, Sheila Peacock <[log in to unmask]> wrote:
> 
> Dear all,
> 
> Jiscmail has made some preparations for the onset of the General
> Data Protection Regulation (GDPR) on 25th May.  New subscribers
> will get a revised Subscription Confirmation message.  For existing
> subscribers, an altered privacy policy applies.  Jisc gives details of
> how to access this, and some other changes it has made in its
> services, in the email below.
> 
> (As a reminder, you can unsubscribe from the Geophysics list by sending
> an email to <a href="mailto:[log in to unmask]">[log in to unmask]</a>
> containing only the words "unsubscribe geophysics".  You must send it from the
> email address that is subscribed to the list, so that the program knows
> which email address to remove from the list.)
> 
> Regards,
> Sheila Peacock,
> list co-owner.
> 
> -------- Forwarded Message --------
> Subject:    [OWNERS-ANNOUNCE] JiscMail Service Message: Changes to JiscMail service policies
> Date:    Mon, 21 May 2018 16:08:16 +0100
> From:    JiscMail Helpline <[log in to unmask]>
> Reply-To:    [log in to unmask]
> To:    [log in to unmask]
> 
> 
> 
> OWNERS-ANNOUNCE: You have received this message because your email address is registered as a list owner of a JiscMail mailing list.
> -----------------------------------------------------------------------------------------------------------------------------------------------------------------
> 
> Dear List Owners
> 
> Since my previous update on JiscMail and GDPR
> (https://www.jiscmail.ac.uk/cgi-bin/webadmin?A2=OWNERS-ANNOUNCE;5c7d822f.1805)
> we have now reviewed and updated our service policies,
> which are now available at:
> https://www.jiscmail.ac.uk/policyandsecurity/index.html
> 
> The main changes in these service policies are 2 new sections:
> Section 5: Mailing List Privacy Notice and
> Section: 12: Data Protection Schedule,
> as well as re-numbering sections as appropriate,
> and there are some updates to:
> Section 4: Role of List Owners,
> Section 7: Mailing List Archives,
> Section 9: Limitations,
> Section 10: Data Protection.
> The new sections and updates are described below.
> 
> ***Action for all list owners***
> 1. Please read through the changes. If you have any
> questions about these (or want to make changes to
> your mailing lists) please email [log in to unmask]
> 2. Share these updates with your mailing list
> subscribers by posting a message to your mailing list,
> do this by either forwarding this message and add your
> own intro/ending or send your own message and link to
> this message, you'll find the link to the message in
> the list archives: www.jiscmail.ac.uk/owners-announce
> 
> 
> === New section: https://www.jiscmail.ac.uk/policyandsecurity/index.html#5 Section 5: Mailing List Privacy Notice ===
> 
> Provides the default privacy notice for mailing lists,
> it explains how information information (provided
> by subscribers, when joining a mailing list or using
> a mailing list) is used, is stored and (in some cases)
> shared, and how it can be removed. As mentioned in
> the previous update, it is important that list owners
> make subscribers aware of the privacy notice.
> Feel free to use the template from the service
> policies - remember to replace LISTNAME with the name
> of your list
> 
> === New section: https://www.jiscmail.ac.uk/policyandsecurity/index.html#11 Section 11: Data Protection Schedule ===
> 
> This schedule describes the agreement between
> Jisc/JiscMail (the Data Processor), and the
> List Owner (Data Controller).  As such GDPR
> requires that there be a written agreement
> between the Controller (LIST OWNER) and
> Processor (JiscMail) that sets out the Processor
> obligations with regard to this Processing.
> Jisc's legal team are taking a consistent
> approach with Jisc services and are putting
> in place a standard Data Protection Schedule
> (you may have already seen a version of this
> for other Jisc services you/your organisation
> may use).
> 
> We would ask all list owners to review the
> information in the Data Protection Schedule,
> and If you have any questions,
> please email [log in to unmask]
> 
> 
> === Update: Section 4: Role of List Owners https://www.jiscmail.ac.uk/policyandsecurity/index.html#4 ===
> 
> We have added an additional point to the
> bullet which starts "Keeping the list active by......"
> the point now ends with "New mailing lists are
> expected to be used within 6 months of creation"
> 
> An additional statement has been added below
> these bullet points, referring to the new Data
> Protection Schedule: "In relation to data protection
> legislation, each list owner is the Controller of
> the Personal Data in their lists, see the
> Section 12: Data Protection Schedule for details
> of JiscMail's obligations as a Processor of this
> Personal Information."
> 
> 
> === Update: Section: 7 Mailing List Archives https://www.jiscmail.ac.uk/policyandsecurity/index.html#7 ===
> 
> We have described the different types of
> mailing list archive settings which may be
> applied to a mailing list, and explained
> that "The archive privacy setting is displayed
> on a list homepage, www.jiscmail.ac.uk/LISTNAME
> (replacing LISTNAME with the name of the mailing list)"
> 
> 
> === Update: Section 9: Limitations https://www.jiscmail.ac.uk/policyandsecurity/index.html#9 ===
> 
> We have repeated limitations of the service,
> these existed in other sections of the policy,
> but we felt it was important to bring them
> together here too: "JiscMail does not control
> or bear any liability for the content of messages
> you or others post to lists, it acts as a conduit
> for messages and we are not liable for the conduct
> of any other JiscMail user. JiscMail neither
> moderates nor edits messages before they are
> posted to the list.
> 
> JiscMail cannot assume any responsibility for
> the content of any messages sent to lists
> other than those from JiscMail themselves and
> we do not review, screen or edit the content."
> 
> We have added a sub-section called "Service
> Performance" to describe how we alert list owners
> of downtime (planned/unplanned).
> 
> 
> === Update:Section 10: Data Protection https://www.jiscmail.ac.uk/policyandsecurity/index.html#9 ===
> 
> The Data protection section has been updated
> to reference new legislation, and the
> following statement:
> "The Data Protection Schedule sets out JiscMail's
> obligations to each list owner
> (the data Controller) with regard to any
> Personal Data it processes on behalf of
> the list owner.
> In the event of any conflict between the
> Data Protection Schedule and any other
> provision of these service policies, the
> relevant provision of the Data Protection
> Policy shall take precedence."
> 
> The final bullet point, about helpline
> enquiries, has been updated to refer to Jisc's privacy
> notice https://www.jisc.ac.uk/website/privacy-notice
> 
> As always, if you have any questions about
> these changes, or want any help or information
> about your lists, please contact us at [log in to unmask]
> 
> Thanks for supporting JiscMail.
> 
> Lisa Vincent
> 
> Collaboration services manager
> 
> www.jiscmail.ac.uk
> www.onlinesurveys.ac.uk
> 
> [log in to unmask]
> 0300 300 2212
> 
> ---------------------------------------------------------------------------------------------------
> OWNERS-ANNOUNCE is a mailing list for *all* JiscMail list owners
> 
> Messages we send through Owners-Announce provide important information for you and your subscribers
> regarding the service.  Membership of this group is compulsory for all JiscMail list owners as part
> of our service agreement with you: https://www.jiscmail.ac.uk/policyandsecurity/
> 
> JiscMail Helpline routinely updates the membership of this list with all current list owners, and
> resets subscription settings to ensure all list owners receive all messages from this list.
> 
> If you have any questions about your membership of this list, or any other JiscMail mailing
> lists you own, please contact [log in to unmask]

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