We maintain an alphabetical signature 'book' for students who collect their certificate - which is the norm. We only post out certificates where students provide a SAE, as we have found in the past that they have changed address without notifying us and the certificates end up back with us. When they send a letter requesting we post the certificate(s) to them, we note it in the signature book. This works quite well for us.
Rheolwr Cofrestru ac Asesu /Registrations and Assessments Manager
Rhif Uniongyrchol/Direct Line: 01443 663242
Ffacs/Fax: 01443 663228
Ebost/email: [log in to unmask]
From: The FE Exams Network mailing list [mailto:[log in to unmask]] On Behalf Of Mandy Ebrey
Sent: 28 June 2012 16:42
To: [log in to unmask]
Subject: Maybe SPAM The recording of the posting of certificates
I was just wondering how everyone kept a record of any certificates they posted out to students.
At the moments we create a posting list which has the students address and what certificate is being posted. This is then saved under the date it has been posted out in the correct month. The list is printed and the post office date stamp it for us.
We create a separate sheet for each qualification but if the student has more than 1 certificate this is recorded on the same sheet. If a student then phones up to enquire where their certificate is we check our post list to see when it was posted and to what address.
I just wondered how everyone felt about the importance of keeping a specific record of posting and how they did it.
Certified Mail 28th June 12
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