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FE-EXAMS-NETWORK  June 2012

FE-EXAMS-NETWORK June 2012

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Subject:

Re: The recording of the posting of certificates [Scanned]

From:

Mandy Ebrey <[log in to unmask]>

Reply-To:

The FE Exams Network mailing list <[log in to unmask]>

Date:

Fri, 29 Jun 2012 09:32:41 +0100

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (1 lines)

Good Morning Everyone 
 
Thank you for sharing all your methods on this. I think we all have similar records. 
 
I'm interested in the recording on the MIS system, does anyone record this on QL unit 4 ? And if so, how? 
 
Best wishes 
 
 Mandy 
 
-----Original Message----- 
From: The FE Exams Network mailing list [mailto:[log in to unmask]] On Behalf Of Jake Meechan 
Sent: 29 June 2012 09:24 
To: [log in to unmask] 
Subject: Re: Maybe SPAM The recording of the posting of certificates 
 
We send students a postcard with office opening times, also with information as to what to do if they want someone else to collect on their behalf. 
 
Regards 
 
Jake 
 
 
Jake Meechan 
Exams Manager 
Information Services 
Tel: +44 (0)1483 44 8500 
Ext: 8583 
 
Web: http://www.guildford.ac.uk/ 
Guildford College, Stoke Road, Guildford, Surrey, GU1 1EZ http://www.guildford.ac.uk/ 
 
From: The FE Exams Network mailing list 
[mailto:[log in to unmask]] On Behalf Of Stephen Collinson 
Sent: 29 June 2012 09:16 
To: [log in to unmask] 
Subject: Re: Maybe SPAM The recording of the posting of certificates 
 
We also record all certificates posted on our MIS system but I might want to change this for reasons already stated by others, missing in post, etc. 
 
For those of you who don't send out certificates to students, how do they know when they are available to collect from you? Are they informed by tutors or do you send out a standard letter perhaps? 
 
Regards 
Stephen 
 
 
P Please consider the environment and don't print this email unless you really need to. 
Stephen Collinson - Examinations Officer 
Direct: 01429 283814 | EMail: [log in to unmask] Hartlepool College of Further Education, Stockton Street, Hartlepool 
TS24 7NT | Switchboard : 01429 295 111 | http://www.hartlepoolfe.ac.uk/ 
 
This message is sent in confidence for the addressee only. It may contain confidential or sensitive information. The contents are not to be disclosed to anyone other than the addressee.Unauthorised recipients are requested to preserve this confidentiality and to advise us of any errors in transmission. Thank you. 
 
 
From: The FE Exams Network mailing list 
[mailto:[log in to unmask]] On Behalf Of Colin Humphreys 
Sent: 29 June 2012 09:12 
To: [log in to unmask] 
Subject: Re: Maybe SPAM The recording of the posting of certificates 
 
Hi Mandy, 
We maintain an alphabetical signature 'book' for students who collect their certificate - which is the norm.  We only post out certificates where students provide a SAE, as we have found in the past that they have changed address without notifying us and the certificates end up back with us.  When they send a letter requesting we post the 
certificate(s) to them, we note it in the signature book.  This works quite well for us. 
 
Regards, 
Colin Humphreys 
Rheolwr Cofrestru ac Asesu /Registrations and Assessments Manager Coleg Morgannwg 
Ffon/Tel: 
Rhif Uniongyrchol/Direct Line: 01443 663242 
Ffacs/Fax: 01443 663228 
Ebost/email: [log in to unmask] 
 
-----Original Message----- 
From: The FE Exams Network mailing list 
[mailto:[log in to unmask]] On Behalf Of Mandy Ebrey 
Sent: 28 June 2012 16:42 
To: [log in to unmask] 
Subject: Maybe SPAM The recording of the posting of certificates 
 
Hi Everyone 
 
I was just wondering how everyone kept a record of any certificates they posted out to students. 
 
At the moments we create a posting list which has the students address and what certificate is being posted. This is then saved under the date it has been posted out in the correct month. The list is printed and the post office date stamp it for us. 
 
We create a separate sheet for each qualification but if the student has more than 1 certificate this is recorded on the same sheet. If a student then phones up to enquire where their certificate is we check our post list to see when it was posted and to what address. 
 
I just wondered how everyone felt about the importance of keeping a specific record of posting and how they did it. 
 
Thanks 
 
For example 
 
Certified Mail 28th June 12 
City & Guilds 3008-02 Level 2 Diploma in Hairdressing 
 
John Smith                                                      Mary 
Jones 
Xxxxxx                                                          xxxxxx 
Xxxxx                                                           xxxxxx 
Xxxxx                                                           xxxxx 
 
 
Sarah James 
Xxxxxx 
Xxxxxx 
xxxxxx 
 
 
Mandy Ebrey 
Senior Exams Clerk 
shrewsbury College 
This message is sent in confidence for the addressee only. It may contain confidential or sensitive information. The contents are not to be disclosed to anyone other than the addressee. Unauthorised recipients are requested to preserve this confidentiality and to advise us of any errors in transmission. Thank you. 
 
Please note that the College reserves the right to monitor emails for the business purposes contained in the Telecommunications (Lawful Business Practice) (Interception of Communications) Regulations 2000, that is: to establish the existence of facts relevant to the business of the College, to investigate or detect unauthorised use of the systems; to maintain the effective operation of the system; to detect any computer viruses; to check the mailbox of any absent employees; or to prevent or detect a crime. To be able to exercise these rights, the College must have made all reasonable attempts to inform every person who may use the system that monitoring and interception may take place. 
This College regards this notice to you as notification of such a possibility. 
 
  
This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the system manager. This message contains confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited. 
  
ü Please consider the environment before printing this e-mail        

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