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sorry all, pressed the delete button in the wrong place! What I was trying to ask was, must a reference code display provenance Susan Healy PRO > ---------- > From: Wilton, Deborah (Record > Off)[SMTP:[log in to unmask]] > Reply To: Wilton, Deborah (Record Off) > Sent: 02 April 1999 13:26 > To: 'smtp:[log in to unmask] > Subject: Calm 2000 > > Worcestershire Record Office will be purchasing CALM 2000 later this year. > In preparation, we are considering how best to translate our existing > cataloguing system into an automated format. Our current system is quite > complex and the information contained in the reference code will need > unpacking. > > We are interpreting our cataloguing system to ISAD(G). However, we are > having difficulty reaching agreement about the Fonds level (ie: the > creating > body). Although private deposits pose little problem, County Council > records are more complex. As a County Council which has undergone much > reorganisation, many functions have, over time, been under the auspices > of > numerous departments. > > If the Council is the ultimate Fond, should L.E.A. school log-books > contain > all this information in their reference? > For example, will a code such as the hypothetical S/44/3/1 suffice? > (S=Schools/44= Hartlebury High/3 = log-books/1= first log-book) > > or do we need to express the entire Fonds?: > WCC/E/S/44/3/1 ?(Worcestershire County Council/Educational > Services/Schools > etc) > > Without the equipment, our discussions are somewhat theoretical and it may > be that CALM resolves the problem in itself. However, we would be > interested to hear how other County Record Offices using CALM have tackled > this issue. > > Any help would be gratefully received. > > %%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%