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(Apologies for cross postings) WHY DIGITISE? MANAGING A DIGITISATION PROJECT A WORKSHOP BY THE ARTS AND HUMANITIES DATA SERVICE & LEEDS UNIVERSITY LIBRARY THURSDAY 12 NOVEMBER 1998 CONFERENCE ROOM, EDWARD BOYLE LIBRARY, UNIVERSITY OF LEEDS The Arts and Humanities Data Service and Leeds University Library have arranged a workshop for those in UK Higher Education interested in managing a project in digitisation. The day will not have a specifically technical focus but will be aimed at those involved in planning and managing a digitisation project. The workshop will provide practical guidance by moving through the main stages of project development - from the project's inception through to its execution, maintenance, use and evaluation. Each session will open with an overview of the strategic issues which need to be addressed at the particular stage of the project life-cycle and will be followed by case studies of real and current experience. These will come from all over the UK with a focus on projects within the north of England. The combined effect of strategic with practical experience will provide participants with a comprehensive introduction to the design, implementation, long-term maintenance and use of any digitisation project and with a survey of the kinds of digitisation projects which are both possible and widely tried. The workshop will begin with registration at 9:30 and finish no later than 4:30. The cost to participants will be stlg30 (including lunch). If you would like to come along to the workshop please contact Tracey Stanley ([log in to unmask]) for more information or complete the booking form at the end of this message and send to T. Stanley, Edward Boyle Library, University of Leeds, Leeds, LS2 8JT Further information, a provisional programme and a booking form are available below, or on the web at: http://www.leeds.ac.uk/library/general/ahds/whydigit1.htm Provisional Programme Chair: Jan Wilkinson, Director of Strategic Development, Leeds University Library 9:30 Registration (coffee and tea available) 10:00 - 10:20 Introduction and Case Study 1 Oliver Pickering from Leeds University Library will describe a possible new digitisation project at Leeds University Library (possibly also involving the School of English). 10:20 - 11:15 Session I Project Planning This session will be introduced by a speaker from the Arts and Humanities Data Service who will outline issues which need to be addressed in project planning such as selection criteria, costs, evaluation, copyright etc. as a means to o ensure the production of high-quality, useable, and useful resources; o Help to safeguard the digitised resource against changes in hardware, software, and networking environments o Ensure intellectual and copyrights; o Eliminate redundant effort and minimise costs. Case Study 2: Keith Webster from the University of Newcastle will give a presentation to the group on the planning for the Gertrude Bell Archive digitisation project. 11:15-11:30 Refreshment Break 11:30 - 13:00 Session II - Implementing a Digitisation Project Jane Williams from the Technical Advisory Services for Images will introduce this session, which will begin with an examination of issues of strategic concern to any digitisation project, notably the selection of appropriate: o Information interchange, documentation and other standards; o Data storage and management; o Data documentation and resource disclosure methods; o Data distribution methods. Case study 3: Christine Wise, Fawcett Development Librarian at London Guildhall will speak on the Fawcett Library's participation in the JISC Image Digitisation Initiative (JIDI) Case study 4 Peter Millican, University of Leeds will talk about the establishment of the new Electronic Text Centre 13:00 - 14:00 - Lunch 14:00 - 15:30 - Session Three - Long Term Maintenance and Use Kelly Russell, from the "CURL exemplars in digital archives" (Cedars) Project will begin the session with a survey of issues essential to the long term maintenance and use of digital information resources and focus on: o Promoting awareness and use; o Design of cost recovery models o Evaluation and user-behaviour o Ensuring long-term preservation and access Case Study 5 Tracey Stanley and Bill Jupp from Leeds University Library will speak about implementation, evaluation and maintenance of the materials in the Internet Library of Early Journals project Case Study 6 Freda Carrol from the University of Hull will discuss the implementation and integration of the Eurotext project 15:30 - 15:45 Tea 15:45 - 16:30 - Conclusion and Wrap Up BOOKING FORM ============= NAME:___________________________ INSTITUTION______________________ POSTAL ADDRESS_____________________________________POST CODE_________________ PHONE:_________________ FAX:__________________ EMAIL______________________ DIETARY REQUIREMENTS________________________ METHOD OF PAYMENT (PLEASE TICK ONE): ____ I ENCLOSE A CHEQUE MADE PAYABLE TO "THE UNIVERSITY OF LEEDS" FOR stlg30 ____PLEASE INVOICE MY INSTITUTION *********** ********************************************************************** Tracey Stanley Networked Information Officer Edward Boyle Library University of Leeds, UK. Tel 0113 2335569 url:http://www.leeds.ac.uk/library/people/tss.html ********************************************************************** %%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%