At St Andrews, we have the following regulations:
1. No refund of fees will be made to students who leave without the
permission of the Dean of the appropriate Faculty.
2. In those cases where a student has obtained the permission of the Dean,
the University will retain only the following amounts of the consolidated
annual fee:-
(a) Within 28 days of matriculation: £100
(b) After 28 days from matriculation, the appropriate proportion of the
fee based on the semesters attended wholly and/or in part. Where a student
has begun the work of a semester, the full fee for that semester will
normally be retained.
3. If a student with permission to pay fees by instalments is allowed to
withdraw, any shortfall between the revised fee determined by the
University and the instalment(s) already paid must still be met by the
student.
4. If a student who is part-funded by an awards body is allowed to
withdraw, any refunds made will be on the basis that it is the student who
is primarily liable for the cost of their tuition.
--
The difficulty tends to arise not so much when the student withdraws but
when they attempt to come back. This is further complicated by shared
tuition fees. We have recently proposed this arrangement for next year:
Students resuming their studies:
Where a student who has previously withdrawn resumes attendance at the
University, full fees will be expected in respect of that student for the
period they attend in the year in which they resume.
Where the student is entirely self-financing, they will be expected to pay
in full for the period they attend in the year in which they resume.
Where the student is entirely awards-body funded, and no fee was collected
in the year in which they withdrew (because they did so before the
watershed), the student should be able to persuade the awards body to
contribute a full year's fee for the year in which they resume. Where a
fee was collected by the University in the previous year (because the
student withdrew after the watershed), that proportion of the fee which was
unused will be carried forward to the following year and the student will
pay any balance due. Typically, this will mean that a student who attended
all or part of only one semester in the year in which they withdrew, will
carry forward the fee for the other semester into the year in which they
resume.
Where a student is part-funded by an awards body, they will be expected to
pay a full fee for the period they attend in the year in which they resume,
less any amount agreed by their awards body for the year in which they
resume or any unused amount carried forward from the year in which they
withdrew.
I hope that makes sense
Alastair
At 11:39 11/05/98 +0100, you wrote:
>At Exeter we are looking to regularise our policy over
>the partial refund of fees to students who withdraw during
>the year. At the moment, any such refunds are considered on
>an individual basis (apart from refunds to LEA which are
>already regulated, of course). We are looking at setting
>dates in each term which will trigger an automatic refund
>if withdrawal is approved prior to the date.
>
>Do other institutions have a set policy on this please. If
>you do, could you post brief details and let us know if you
>experience any problems over operating your system.
>
>Peter Glazier
>Administrative Officer
>Exeter University 01392 - 263135
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Alastair E W Work MA MIPD
Director of Registry
University of St Andrews
Scotland
[log in to unmask] +1334 46 2115 (phone) 2123 (fax)
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