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Hi Tim, We have recently produced a flowchart to help colleagues decide whether catalogue records should be open or closed because of GDPR issues or because an item contains sensitive material. It does have a military focus to it but might be a good starting point for you. Happy to email it to you if you think it will be of help. Best wishes, Kate Kate Braun Curator (Archives) [cid:image673260.png@84DCB8FE.A0791C21] 02392 891370<tel:02392%20891370> Ext: 2031<fax:2031> Visit the National Museum of the Royal Navy shop<https://bit.ly/2KqLuSW> Show your support to us today by donating ‑ nmrn.org.uk/donate<http://nmrn.org.uk/donate> [cid:image001.jpg@01DA7AD6.646FA7C0] Portsmouth ‑ Gosport ‑ Yeovilton ‑ Hartlepool ‑ Belfast We tell the story of the four fighting forces of the British Royal Navy; the Royal Marines, the Fleet Air Arm, the Submarine Service and the Surface Fleet. Click here<https://www.nmrn.org.uk/news-stories> to read our latest news. With museums nationwide, we link navy to nation. Portsmouth Historic Dockyard Operations is a joint venture between the National Museum of the Royal Navy and the Mary Rose Trust. NMRN is a registered charity, no 1126283 and a Company, no 06699696 registered in England. Our registered office is HM Naval Base PP66, Portsmouth, PO1 3NH Our email disclaimer is online.<https://www.nmrn.org.uk/email-disclaimer> From: Archivists, conservators and records managers. <[log in to unmask]<mailto:[log in to unmask]>> On Behalf Of Timothy Procter Sent: Friday, March 15, 2024 12:47 PM To: [log in to unmask]<mailto:[log in to unmask]> Subject: Sensitive data policies Dear all, Special Collections & Galleries at the University of Leeds is reviewing and revising its policies around management of sensitive data and controls on access to it. We are looking at all types of data, not just data protected by GDPR but also offensive language, graphic content etc. Would those who have developed their own policies in these areas be willing to share, as we’re keen to draw on best sector practice as part of the review. We’d be particularly keen to see examples of policies which cover multiple sensitivities, and we will of course share our work in return with those interested. Yours sincerely, Tim Procter (pronouns he / him) Collections & Access Manager | Special Collections & Galleries Leeds University Libraries https://library.leeds.ac.uk/info/1500/special_collections @LULGalleries Contact the list owner for assistance at [log in to unmask]<mailto:[log in to unmask]> For information about joining, leaving and suspending mail (eg during a holiday) see the list website at https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=archives-nra [CAUTION: This email originates from outside of the NMRN. Do not click links or open attachments unless you recognise the sender and know the content is safe.] Contact the list owner for assistance at [log in to unmask] For information about joining, leaving and suspending mail (eg during a holiday) see the list website at https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=archives-nra