Apologies for cross posting.
Dear colleagues,
The European Space Agency (ESA) invites tenders for the Digitisation of the ESA Archives
The invitation to tender (ITT) for this activity was published on 7 December 2020 in the Electronic Mailing Invitation to Tender System (EMITS) of ESA.
This email is being circulated to alert potentially interested parties in the tender who may not receive EMITS notices on a regular basis.
This activity aims at digitising the ESA Archives located at the ESRIN facility in Frascati, Italy and referred as ECSR (European Centre for Space Records). The benefit of this activity is to offer to the
Agency a secure preservation and easy access to the Agency's non-current records. The activity will cover four main areas, with the first two as main priority:
1. Management and operations of ESA/ECSR Archives: this includes services covering the full spectrum of activity from the acquisition, appraisal, preservation, to dissemination and support to searches and
consultation.
2. Digitisation: this includes providing support to ESA in defining which material should be digitised; converting selected analogue and paper records of the ECSR into digital files in accordance with international
archiving norms and ESA standards as applicable; support manual and automatic capturing of metadata, ingesting the existing digitised material in the archival system; providing supported digital curation.
3. Records management: this includes the basis to establish a regular acquisition of records into the Archives, as well as support to Directorates for the implementation of the ''ESA Records management and
Archives policy''.
4. Communication, valorisation, awareness and promotion of ECSR: this includes communication and promotion activities to make the ECSR content attractive.
While the focus of this procurement is to provide services to the ESA Archives (ECSR in ESRIN), this activity will form the basis to create a portfolio of information management services that can be offered
across the whole organisation. The software service to support the operations of the ESA Archives currently runs on the ESA corporate IT infrastructure and will be provided as a Customer Furnished Item.
A virtual information session will be held via Webex on 15th December 2020 starting at 09:30 CET.
For further information and to register an expression of interest (needed in order to access the tender documents) please see the EMITS home page:
http://emits.sso.esa.int/emits/owa/emits.main
To locate this tender under the drop down menu 'Open Invitations to Tender' open the 'Ordered by Open Date' tab. This tender was opened on 7 December 2020 and the reference number is AO10567.
To register for submission of a tender please complete your application on the ESA-STAR web site:
https://esastar-emr.sso.esa.int/
or via the link on the EMITS home page under 'Entity Registration'
Please note that the closing date for tender applications is 18 January 2021 at 13:00.
ESA - European Space Agency
Sarah Humphrey
Records and Information Officer
Coordination Office, Director General's Cabinet (DG-OM)
ESTEC
Keplerlaan 1, PO Box 299
NL-2200 AG Noordwijk, The Netherlands
[log in to unmask] |
www.esa.int
T +31 71 565 3018 | F +31 71 565 5433
For queries about Archives/Records Management contact [log in to unmask]
ESTEC in time lapse:
https://www.youtube.com/watch?v=JSUoSs6j33Y
Follow ESA also on Twitter via @esa and on Facebook via facebook.com/EuropeanSpaceAgency
This message is intended only for the recipient(s) named above. It may contain proprietary information and/or
protected content. Any unauthorised disclosure, use, retention or dissemination is prohibited. If you have received
this e-mail in error, please notify the sender immediately. ESA applies appropriate organisational measures to protect
personal data, in case of data privacy queries, please contact the ESA Data Protection Officer ([log in to unmask]).
Contact the list owner for assistance at
[log in to unmask] For information about joining, leaving and suspending mail (eg during a holiday) see the list website at https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=archives-nra