Hi Emma
Perhaps the most important thing is to make sure that your organisations’s financial rules actually allow you to do this. Many organisations have spending rules that focus soley on ‘value for money’ - which ususally ends up favouring the cheapest option, without regard for matters such as environmental impact.
I live near Bristol, and were I to come and speak at the NMS the cheapest way for me to get to you would almost certainly be to fly - about the the most environmentally damaging travel option there is. Depending on the timing it might be possible for someone to fly from Bristol to Edinburgh, do their thing, and come back the same day so saving on accommodation costs, which migh have to be met if someone travelled in a ‘greener’ way, e.g. by train. Depending on how your fiance rules work your money people could insist that they would only pay the cost of the flights if you or your speaker insisted on alternative, ‘greener’ but more time consuming and costly alternatives.
I’m not sying you shouldn’t do the environmentally responsible thing - you obviously should - but this needs to have the backing of the higest levels in your organisation so that things like your spending rules are flexible enough to accommodate doing the right thing, rather than the cheapest thing.
Hope this helps
Richard.
Richard Ellam
L M Interactive
Science Shows and Hands-On Stuff
HI all – quick question. I am looking for examples of travel & subsistence guidelines that museums/ heritage organisations are adopting when they book speakers to take part in public programmes – specifically around supporting sustainable travel. We regularly involve external speakers in our public programmes – whose travel we arrange and/ or pay for – and we are considering how we might implement a sustainable travel policy for such speakers. Any advice/ forms of wording/ similar experiences would be of great interest
Many thanks in advance
Emma
Emma Webb
Learning Manager
National Museums Scotland
Chambers Street
Edinburgh EH1 1JF
0131 247 4267
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