Hi everyone
As part of collective bargaining with Trade Unions, our organisation agrees to share reasonable and proportionate data with them. One request our HR has had is around sharing of establishment data. This includes area, role, pay grade, manager and a couple of other fields (names of individuals in post are not shared). The pay grade that is being considered to be shared is the grade that the post is advertised as and not a reflection of the salary of the person in post at that time (they may have gone up the pay scale for that grade). We also share the pay grade structure with all staff and make this available on our intranet.
My question is, given that the majority of what is being asked for is shared openly (job adverts, intranet etc.) can we do this even though a post may only have one person in it, and as such can be identified? Again this is openly available data on our intranet (directory) so is something that could be found by anyone within the organisation.
I know that the previous advise under DPA 98 said that "....where the same salary details are linked to a name (for example, when the vacancy has been filled and there is a single named individual in post), the salary information about the job will be personal data ‘relating to’ the employee in post..." but we are not intending on sharing the salary of the individual only the starting grade that post would be advertised at.
Does anyone foresee any issues with HR sharing consolidated data like this?
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at https://www.jiscmail.ac.uk/help/subscribers/subscribercommands.html
Any queries about sending or receiving messages please send to the list owner
[log in to unmask]
Full help Desk - please email [log in to unmask] describing your needs
To receive these emails in HTML format send the command:
SET data-protection HTML to [log in to unmask]
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
