Thanks, Ken. This is very useful.  Elizabeth

 

 

The workflow for the renewal process was covered as part of the TERMS (Techniques for Electronic Resource Management) project. It had an update in 2017

https://library.hud.ac.uk/blogs/terms/ . Guidelines for the renewal process itself are here:  https://library.hud.ac.uk/blogs/terms/terms/annual-review/   I’m not sure how useful librarians have found the guidelines.

 

I guess actual practice will be determined to a significant extent by whether the library is using a library services platform (LSP) which (by definition) will include an fully integrated approach to electronic resource management (and hence no (or few at least) spreadsheets?) or a library management system/Integrated library system with a separate ERM system or spreadsheets.

 

It would be interesting to hear if institutions using a LSP find the whole process easier and more efficient to manage…….

 

 

Thanks Patricia. This is something that has been considered before but from an approach of paying for the year and then an amount to bring it into line for our requirements. I’ll bear this in mind though.

 

Best wishes,

 

Marie

 

 

You could decide when it is best for you to renew and contact the publishers asking them to quote for the part year subscriptions. Then, you would know when all of the subs were due and be able to approach publishers proactively to get renewal prices.

 

 

 

Dear all,

 

We are currently reviewing our renewal processes here at Warwick and wondered whether anyone had any views or ideas that they would like to share (whether on or off list)?

 

We have many resources that are renewed at various times of the year and the idea is that we adopt a pro-active approach to these renewals,  requesting renewal information in a more timely fashion so that we have better ‘lead-in’ time to evaluate. Currently, we are usually prompted by a communication from the supplier/publisher with the renewal information but that often does not give us time to evaluate properly.

 

How do others manage their renewals? Do you use your LMS/spreadsheets/Sharepoint for example, or are you waiting for the prompt from supplier/publisher?

 

Would be very grateful for any responses!

 

Many thanks,

 

Marie

 

Marie Barwick  | Resources Manager (Serials e-Resources and Digital Access)

Resource Acquisitions and Digital  Access  |  Library |   University of Warwick
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lis-e-resources is a UKSG list - http://www.uksg.org UKSG groups also available on Facebook and LinkedIn Follow us on Twitter: https://twitter.com/UKSG

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lis-e-resources is a UKSG list - http://www.uksg.org UKSG groups also available on Facebook and LinkedIn Follow us on Twitter: https://twitter.com/UKSG