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Dear Kevin,

Oxford Brookes Library's official collection management policy (which is here) merely says that 

 Criteria for withdrawing materials from the collection include the following: ... Whether later editions are held in the Library 

 ...which is fairly deliberately unspecific, to give us an element of subject/discipline/circumstantial/space-related leeway. Weeding is the responsibility of the Academic Liaison Librarians (though whenever a new edition arrives in stock, we get an alert from Content Services/Metadata pointing out that there are x older editions and where they are, and encouraging us to weed them). So Health Care, Law, Initial Teacher Education and other subject areas where currency is critical tend to immediately remove all old editions, whereas other subject areas might keep one or even more older ones, particularly if budget constraints mean we can't afford as many copies of the new edition as we have had of past editions!

In terms of the reading lists, again how ALLs handle this depends on the subject and their relationship with their academics. Some would contact the academic and ask first before updating the edition on the list; I know that my Education lecturers are always happy for us just to update the editions, so we do that when they arrive. As others have already said, if a particular chapter of a previous edition was specified, we'd look to see how similar it was and if necessary check with the lecturer before updating the list/withdrawing the old edition, in case there was a particular reason why they wanted the old edition kept.

Al the best,
Hazel

---
Hazel Rothera MA, PCTHE
Academic Development Team Leader & Academic Liaison Librarian, Education
Fellow of the Higher Education Academy
OBU Learning & Teaching Fellow
Oxford Brookes University Library

Monday & Friday: Headington Campus, Oxford OX3 0BP, tel: 01865 485072
Tuesday-Thursday: Harcourt Hill Campus, Oxford OX2 9AT, tel: 01865 488220

Rothera, H (2015) Picking up the cool tools: Working with strategic students to get bite-sized information literacy tutorials created, promoted, embedded, remembered and used. Journal of Information Literacy 9(2), 37-61.




On Tue, 5 Mar 2019 at 10:37, O-Donovan,K <[log in to unmask]> wrote:
Hello TARL users & Wendy,

We're finally getting around to tackling this. Assembling the data should be OK. We're going to look at circ stats for old editions and purchase accordingly to replace in 2019/20.

Our short loan teaching collection is starting to burst at the seams and needs a good hacking down. I am reaching out to see what policies other HEIs have around retention and weeding of old editions.

- How many editions do you keep? Are there any cases (e.g. Law) where you weed everything but the current?
- Do you keep a single copy of an out of date edition in a long-loan collection, or just weed it?
- What if an older one is a Core text on a reading list? Do you retain or weed?
- How do you manage the liaison with your academics?

Any advice you can offer would be much appreciated. Thank you.

Kevin




Kevin O’Donovan
Library Acquisitions Manager
Content and Discovery Group
London School of Economics and Political Science
10 Portugal Street
London WC2A 2HD
Email: [log in to unmask]
Tel: +44(0)20 7852 3683

------------------------------

Date:    Tue, 11 Sep 2018 14:42:56 +0000
From:    Taylor Wendy <[log in to unmask]>
Subject: Re: How institutions use Book Metadata Refresh?

Hi

We have a related work process people might be interested in. We're alma users and when we withdraw an old edition we add it to a set for bulk withdrawal. Our team update the reading lists when the new edition is added to stock but to double check we compare the LCNS for withdrawn editions with an Aspire all items report. This ensures we don't have any old, withdrawn editions on reading lists.

Wendy



WENDY TAYLOR
Metadata Officer  /  The Library
Room 2.01, Clifford Whitworth, University of Salford, Manchester M5 4WT
T: +44(0) 0161 295 6156
[log in to unmask]  /  www.salford.ac.uk



-----Original Message-----
From: Talis Aspire Users [mailto:[log in to unmask]] On Behalf Of O-Donovan,K
Sent: 11 September 2018 09:46
To: [log in to unmask]
Subject: Re: How institutions use Book Metadata Refresh?

Hey Lucy,

Thank you very much, that sounds pretty much exactly what I need. What does the ER tag refer to again? End of Record? It's been a while since I opened up an .ris file.

And thanks also for the mail merge tip. I'm sure I have an old macro in my toolbox somewhere that transposes multiple columns into stacked rows, but that sounds like a far easier and quicker method.

I'm trying to do some sort of bulk new edition check for heavily used and multiple copy texts, but haven't quite ironed out the methodology yet. I've identified three possible routes to do this, none of which is without its problems. One of them (using the .ris file) is making use of the Nielsen ISBN database edition checker in Reviews.

Cheers,

Kevin




Kevin O’Donovan
Library Acquisitions Manager
Content and Discovery Group
London School of Economics and Political Science
10 Portugal Street
London WC2A 2HD
Email: [log in to unmask]
Tel: +44(0)20 7852 3683


-----Original Message-----
From: Clifford, Lucy [mailto:[log in to unmask]]
Sent: 10 September 2018 16:58
To: O-Donovan,K; [log in to unmask]
Subject: RE: How institutions use Book Metadata Refresh?

Hi Kevin,

I experimented with this years ago and you can create a RIS file that consists of just the type and an LCN- it will use the LCN to automatically look-up the book details against your catalogue, so no need to run metadata refresh if you have this number. Format the file as follows, where U3 is your LCN number (this is an LCN for Sierra) TY  - BOOK
U3  - b1105127
ER  -

I  seem to remember this worked fine. We used mail merge to create the RIS file from a list of LCN numbers.

Lucy



-----Original Message-----
From: Talis Aspire Users [mailto:[log in to unmask]] On Behalf Of Kevin O'Donovan
Sent: 10 September 2018 16:48
To: [log in to unmask]
Subject: Re: How institutions use Book Metadata Refresh?

Good afternoon,

I'm considering using the metadata refresh for a slightly different purpose.

(A bit long winded to go into right now... maybe I'll post up about it on Friday afternoon)

If I was to manually create an .ris file to import into Aspire to automatically bulk create bookmarks, is there a -minimum- number of fields that are required for this to happen successfully?

Ideally, I'd like to import just the material type and a single ISBN, and then let the metadata refresh populate the rest of the fields from our LMS.

I recall the data formatting of RIS files to be unwieldy, particularly with authors and titles, so I'd like to side step that if it's possible.

Thanks for any advice.

Kevin

Kevin O’Donovan
Library Acquisitions Manager
Content and Discovery Group
London School of Economics and Political Science
10 Portugal Street
London WC2A 2HD
Email: [log in to unmask]
Tel: +44(0)20 7852 3683



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