Hi

 

I think we have an obligation (from HESA) to ensure that the data is accurate at the time that they will use it, 18 months after graduation. As such I think we do have to conduct regular check-ups to ensure that the data we hold is still accurate, even if we won’t be using that data ourselves to contact them with alumni newsletters.

 

Kind regards

Christine

 

Christine Cartwright

Senior Governance and Data Protection Manager

Royal Holloway

 

From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of Claire E Miller
Sent: 21 March 2019 15:40
To: [log in to unmask]
Subject: Re: [data-protection] Graduate Outcomes

 

Hi Katie,

 

I thought that HESA (via its data processor) contacted all the graduates for the survey. Are you saying that the HE providers are required to do the follow up?

 

Opting in or out isn’t an issue because presumably you have asked them to opt in or out of marketing. The survey is not marketing so isn’t affected by marketing preferences.

 

If you haven’t already seen it, the Graduate Outcomes privacy notice for those being surveyed is here: https://www.graduateoutcomes.ac.uk/privacy-info

 

Thanks,

 

Claire

 

Claire Miller

Information Governance Manager & Data Protection Officer

Legal and Governance

University of Central Lancashire

 

Confidentiality: This email, its contents and any attachments are intended only for the above named. As the email may contain personal data, confidential or legally privileged information, if you are not the above named or the person responsible for delivery of the message to the above named or suspect that you are not the intended recipient, please delete or securely destroy any copies of the message and any attachments immediately and inform the sender of the error.

 

From: This list is for those interested in Data Protection issues <[log in to unmask]> On Behalf Of Katie Machin
Sent: 21 March 2019 15:23
To: [log in to unmask]
Subject: [data-protection] Graduate Outcomes

 

Hi all 

 

I would appreciate the group's thoughts on HESA's Graduate Outcomes survey, and balancing:

(a) opting in (or not as the case may be) to post graduation contact from the University; with
(b) HESA's request for the most recent contact details and a data update exercise 6 and 12 months after a student leaves. 

 

We address the fact that student data will be passed to HESA for the purposes of the survey in our privacy notices - but it is the update activity that I am questioning. Clearly we will be able to contact students who have signed up to alumni communications - but what about those that haven't?

 

Any input gratefully received! 

 

Thanks,

Katie

 

Image removed by sender.

Katie Machin​

Compliance Officer

Vice‑Chancellor’s Office

0113 202 8000

www.leeds-art.ac.uk

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