Hi Kirsty and all,

Good news!

Talis are working on enabling the ability to anonymise users as a bulk action from the All user profiles report, so I hope that over the next few months that we will be in a position to release this functionality in Talis Aspire.

I will add this as a point to cover in future Product Update webinars to give you an update on progress.

Here are some details on how we are approaching this. Talis are developing a bulk action to anonymise user data, the reason for this is a user, particularly a member of library staff, can touch a lot of lists and reviews, and those actions and decisions still need to be retained. By anonymising a user rather than deleting, removes all identifiers, Name, Email, Persistent ID but none of the actions by that unique user. By putting this functionality in the product as a bulk action will enable Universities to anonymise users in bulk based on last login dates and roles in order to clean up user data, as well as directly handle GDPR requests from individuals.

If you have a GDPR individual user request, where the user themselves instigates their right to be forgotten, do raise a support request in the meantime so that we can deal with that separately and timely, whilst this work is in progress.

Kind regards

Zena Amos

CI Product Analyst
Talis

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On Thu, 28 Feb 2019 at 09:52, Kirsty Beveridge (Staff) <[log in to unmask]> wrote:

Dear Colleagues,

My colleague Linda & I have been talking about the need/desire for the ability to bulk remove user profiles, e.g. students who have graduated, (as well as staff who have moved on or retired). Some have registered with their private email address, so while our IT dept will purge .ac.uk addresses, at our end, we have no control over gmail, hotmail, btinternet etc addresses.

We'd like the ability to bulk remove users who haven't logged in for a specified amount of time, possibly tied to a job role (undergraduate/postgraduate/academic), so that we could split it down by type.

There's an idea in the forum , on the ability to remove users, not just revoke their roles.

It's in as backlog, I've added a comment on bulk removal, please vote

http://ideas.talis.com/forums/32805-talis-aspire-reading-lists/suggestions/3574485-ability-to-remove-users

(If there's a better idea out there, let me know where it is)

Kind regards,

Kirsty

Kirsty Beveridge

Assistant Librarian

Library Digitisation Service

Research & Resources

University of Dundee Library & Learning Centre

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