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Good afternoon Would anyone care to share their disposal procedures please? In particular relating to the process of verifying records to be disposed of. Many years ago we gave up asking departments for authorisation to destroy their records that were past the retention date since they either didn't reply or wanted to keep them for longer without good cause. We therefore take the Retention Schedules as authorisation, but not in all cases e.g. legal files, and rely on departments to inform us of any records subject to legal holds etc. This system has worked efficiently without any problems but our Internal Audit Team have queried our procedures regarding authorisation and regarding verification of the physical records to be destroyed i.e. someone double checking that the correct records are being destroyed. I'm particularly concerned that if Audit's desire to expand the process is implemented it would be a nightmare to implement in the digital environment where retention periods are applied to document types in accordance with our Retention Schedules. Many thanks Nia Cyngor Sir Gar Carmarthenshire County Council To view the list archives go to: https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=RECORDS-MANAGEMENT-UK To unsubscribe from this list, send an email to [log in to unmask] with the words UNSUBSCRIBE RECORDS-MANAGEMENT-UK For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask]