Hi Lyn
Thanks for that info, very useful. I’ve just had our Self-assessment Report meeting, and the powers that be want to set up a meeting
with interested parties (so that means IT, CIS and us!) about moving this issue forward.
Regards
Paul King
Exams Officer
Leyton Sixth Form College
Tel: 020 8928 9135
Fax: 020 8928 9200
Email: [log in to unmask]
From: The FE Exams Network mailing list [mailto:[log in to unmask]]
On Behalf Of Lyn Bedder
Sent: 29 October 2018 15:20
To: [log in to unmask]
Subject: Re: Invigilator scheduling
We have the same type of system, developed by our MIS team. It also produces detailed PDF timetables for the invigilators which I then have to email out.
Our MIS chaps are still trying to find a way to email directly from the database, but so far have not come up with any answer to that particular issue.
Kind regards
Lyn
We have a system whereby I put in the availability, and the exam data is exported into the same system. So when allocating I click
select and it show me who is available for those times. It also shows the number of students in the room and what time they are leaving so I know how many I need when. Our MIS team developed it and it works well for us.
We have a booking system so we no longer have emails flying round
From: The FE Exams Network mailing list <[log in to unmask]>
On Behalf Of Jonathan Curtis
Sent: 25 October 2018 10:12
To: [log in to unmask]
Subject: Re: Invigilator scheduling
Thanks Paul, I do trust them and where some do take advantage they tend not to after having a quiet word. We have recently recruited a few more invigilators and the booking system was discussed at interview, and how they would have to be
'fair and reasonable'.
I suppose it is easier for us as we are quite a Google orientated College. We use Gmail, and the majority of our documents are on G Drive (Docs, Spreadsheets etc.) so when I started a few years ago I inherited the documents and have built
up on them over the time I have worked here.
One of this years 'missions' is to get staff to book their exams on a booking form I have created, instead of having emails flying around. We'll see how that goes... fingers crossed 🤞.
|
|
Jonathan Curtis MInstLM
Examination & Accreditation Services Manager
01274 327213 | www.shipley.ac.uk |
Shipley College, Salts Building, Victoria Road,
West Yorkshire, BD18 3LQ.
|
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Jonathan, you’re wasted in Exams!
It’s great you can trust invigilators to ‘work’ the system properly. We would have to publish the
timetable on ‘Box’ or Dropbox’ to allow staff to see it outside of the college systems, as they are pretty locked down as far as external access goes, and I think we’d end up running two versions (internal and external) of the timetable – dangerous! And I’m
not that clever with spread sheets.
Regards
Paul King
Exams Officer
Leyton Sixth Form College
Tel: 020 8928 9135
Fax: 020 8928 9200
Email:
[log in to unmask]
From: The
FE Exams Network mailing list [mailto:[log in to unmask]]
On Behalf Of Jonathan Curtis
Sent: 24 October 2018 15:50
To: [log in to unmask]
Subject: Re: Invigilator scheduling
Hi,
We have our timetable set up as a Google Spreadsheet. Our invigilators have edit rights to the timetable along with the exams team so the can add their names to it.
I spent a bit of time over the Summer setting it up so it pings 'yellow' under the invigilator column to let them know I need an invigilator, it also changes to green when there's
a name added.
Each type of exam is colour coded, and the spreadsheet 'knows' if it needs an invigilator or not and adds the yellow shading accordingly.
It look a few hours to get working but so far it's working quite well.
I have since expanded it to automatically estimate my invigilator spend, send reminders to my team and to estates where exams need setting up.
|
|
Jonathan Curtis MInstLM
Examination & Accreditation Services Manager
01274 327213 | www.shipley.ac.uk |
Shipley College, Salts Building, Victoria Road,
West Yorkshire, BD18 3LQ.
|
THINK BEFORE YOU PRINT.....do you really need to ? ****** This
email and its attachments may be confidential and are intended solely for the use of the individual to whom it is addressed. Any views or opinions expressed are solely those of the author and do not necessarily represent those of Shipley College. If you are
not the intended recipient of this email and its attachments, you must take no action based upon them, nor must you copy or show them to anyone. Please contact the sender if you believe you have received this email in error.
I’m doing this as well.
Can’t think of a clever way to link it all together, but am considering using Doodle on a monthly basis, just to get availability.
Derek.
Hi all, me again!
Following on from an email from Vicky Buckle on the 19th October, I too am looking at new ways to schedule invigilators. I currently use emails, asking for availability,
then one spread sheet listing invigilators and their availability (copy to a new version each term) and then look at the timetable and fill spaces manually. I then send further emails to each invigilator confirming sessions, to which they reply to confirm
they accept, or “sorry, can’t make that one now…” You can imagine how frustrating this gets in the spring for the summer exams, when some don’t work PMs, or alternate Thursdays, or when there’s an ‘R’ in the month…
We also use WhatsApp for urgent requests for late cancellations, which works well, except two invigilators don’t have smartphones.
Do you good people use a variation of this, or stand-alone apps and programmes, or something more sophisticated and linked to your exams module (we use UNIT-E)? I’m looking at
using Sling or Doodle apps which may at least take all the exchanging of emails out of the equation.
TIA
Regards
Paul King
Exams Officer
Leyton Sixth Form College
Tel: 020 8928 9135
Fax: 020 8928 9200
Email:
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