Royal Museums Greenwich volunteering opportunity

 

Role Description:  Museum Archive & Records Management Volunteer (Deadline for applications: Monday 5^th November)

 

An opportunity has arisen for a number of volunteer placements within the Royal Museums Greenwich Museum Archive & Records Management team.

 

The Records Management & Archive team provides expert advice and guidance to the Museum on the management of its current and semi-current administrative records in-line with information management legislation and best practice guidelines. It also manages the Museum archive which cares for the long-term and historical administrative records of the Museum from 1934.

 

The Records Management team is an administrative function within the Museum's Secretariat Department hence this will not be a public facing role, nor will it be dealing with naval records.

 

The successful candidates will have the opportunity to gain valuable experience and develop their interest of working in a Records Management and Archive environment within the Public Sector. This role may interest someone considering applying for a postgraduate course in Archives & Records Management or a related discipline.

 

In-house training on skills and systems relevant to the role will be provided.

 

Responsible to: Museum Archivist & Departmental Records Officer and Electronic Records Administrator

 

What is involved?

 

·        Assisting in the cataloguing and transcription of paper based records

·        Assisting in the dating, indexing and re-boxing of paper based records

·        Reviewing files for permanent retention in-line with Museum Retention Schedules

·        Assisting in the transfer of electronic records from network drives to our Electronic Document & Records Management System (TRIM)

·        Other ad-hoc tasks within the Records Management and Archives team as needed

 

What are we looking for in you?

 

Essential:

 

·        Good standard of spoken and written English

·        Good interpersonal and communications skills

·        Ability to work methodically with strong attention to detail

·        Ability to work independently and as part of a team with minimal supervision

·        Good IT skills (i.e. experience of using Microsoft Office applications)

·        Willingness to volunteer at a secure off-site storage facility

·        An interest in Archives and Records Management

 

Desirable:

 

·        Experience of working in Archives & Records Management

·        Experience of working with an Electronic Document & Records Management (EDRM) system

 

Time commitment:

 

One week day per week: 10:00 – 16:00 Tuesdays or Thursdays.

 

Applicants interested in applying should note that they will be required to volunteer at our off-site facility in Kidbrooke.

 

The role is expected to continue for a minimum of 3 months and volunteers should be able to commit to this length of time initially, with the possibility of extension.

 

Travel will be reimbursed up to a limit of £12 per return journey (conditions apply) and there are discounts in our cafes and shops. Please note we are unable to provide parking facilities.

 

What will you gain?

·        Opportunity to develop knowledge and skills in relation to Archives & Records Management

·        Contributing to the preservation of the nation's heritage

·        Volunteering as part of a dedicated and friendly team

 

How to apply:

 

To apply please forward a covering letter and CV to [log in to unmask]

 

Alternatively apply by post to:

 

Helen Webb, Volunteer Manager

Royal Museums Greenwich

Park Row, Greenwich

London, SE10 9NF

 

If you have any questions about this role please phone Helen Webb on 020 8312 6543

 

The closing date is 5^th November 2018 and interviews are planned for week commencing 19^th November 2018.