Jonathan,
Thank you. Your response is one of three of four that are really helpful and interesting. We are hopefully just about to appoint to a one-year contract post, one of the tasks for which will be to weigh up the arguments for and against bar-coding, so that a decision can be made and implemented. Once the person is in post, I will be passing over this thread and suggesting they talk to, and go and see, a few key people.
Bob Clark
Director
The Auchindrain Trust
mailto:[log in to unmask]
-----
Wednesday, September 19, 2018, 9:59:45 PM, you wrote:
> At the Horniman we implemented barcoding for collection location and movement control initially
> for a significant gallery decant and install. So impressed have we been by the accuracy and
> efficiency of it that we now plan to gradually roll it out across all our (Anthropology, Natural
> History and Musical Instrument) collections. There is a significant time cost to putting it in
> place, but the savings in time and improvements in accuracy made when moving and finding objects quickly pays that back we have found.
> As to not opening the boxes, our long established 'cards stapled to the end of boxes'
> collections management system already did that pretty well, but the bar coding does it more
> accurately and with also with more information available as the barcode readers draw data from the collections management database.
> Happy to say more, perhaps by 'phone?
> Best wishes,
> Jonathan
> Jonathan Whitson Cloud
> Documentation Manager
> Horniman Museum and Gardens
> Study Collections Centre
> Tel. +44 (0)20 8858 8232
> Fax.+44 (0)20 8293 3186
> Email: [log in to unmask]
> -----Original Message-----
> From: Museums Computer Group [mailto:[log in to unmask]] On Behalf Of MCG automatic digest system
> Sent: 19 September 2018 00:00
> To: [log in to unmask]
> Subject: MCG Digest - 17 Sep 2018 to 18 Sep 2018 (#2018-172)
> There are 6 messages totaling 4569 lines in this issue.
> Topics of the day:
> 1. Barcoding for Collections (6)
> ****************************************************************
> website: http://museumscomputergroup.org.uk/
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> Facebook: http://www.facebook.com/museumscomputergroup
> [un]subscribe: http://museumscomputergroup.org.uk/email-list/
> ****************************************************************
> ----------------------------------------------------------------------
> Date: Tue, 18 Sep 2018 06:20:03 +0000
> From: Helen Bates <[log in to unmask]>
> Subject: Re: Barcoding for Collections
> Can I ask about the benefits of bar coding? Is it primarily to be able to check the exact
> content of the box without having to physically take it off the shelf and unpack etc? Are there any other benefits?
> Dr Helen Bates
> Lecturer in Public History & Heritage
> College of Arts, Humanities and Education
> 01332592778
> [log in to unmask]
> www.derby.ac.uk
> University of Derby,
> Kedleston Road,
> Derby
> DE22 1GB
> ________________________________
> From: Museums Computer Group <[log in to unmask]> on behalf of Bob Clark <[log in to unmask]>
> Sent: 17 September 2018 13:36:10
> To: [log in to unmask]
> Subject: Re: Barcoding for Collections
> That's what I am maybe thinking of!
>> Someone could even come and visit us in our underground (almost) lair if necessary!
>>
>> From: Museums Computer Group [mailto:[log in to unmask]] On Behalf Of Bob Clark
>> Sent: 17 September 2018 13:32
>> To: [log in to unmask]
>> Subject: Re: [MCG] Barcoding for Collections
>>
>> Sheila,
>> Thank you for responding. You are nicely close (well, as near as anywhere is to Argyll!), so
>> I'll pass your name and offer on to the project manager.
>> Bob Clark
>> Director
>> The Auchindrain Trust
>> mailto:[log in to unmask]
>> -----
>> Monday, September 17, 2018, 1:24:15 PM, you wrote:
>> Hi,
>> We have some bar-coding in place here – our most extensive use of it is bar-coding solander
>> boxes where we store prints, drawings and photographs, but we also use bar-coding on the
>> packaging for individual items. We haven’t yet reached the point where we can stick anything on paintings and sculptures directly!
>> Let me know if you would like more detail.
>> Best wishes,
>> Sheila
>>
>> Sheila Perry
>> Collections Information Systems Manager
>> National Galleries of Scotland
>> Tel. (01)31 624 6341
>> Email: [log in to unmask]
>>
>>
>>
>> From: Museums Computer Group [mailto:[log in to unmask]] On Behalf Of Bob Clark
>> Sent: 17 September 2018 12:59
>> To: [log in to unmask]
>> Subject: [MCG] Barcoding for Collections
>>
>> Hello all
>> Apologies if this question has been asked before. What experience does anyone have of using
>> barcodes in collections management? We are an independent historic site museum, and use AdLib
>> for our documentation. We have three distinct types of object collections:
>> less than 1,000 accessioned objects, mostly in store, some on display;
>> up to 2,000 items of set-dressing for buildings, inventoried rather than accessioned;
>> a growing volume (more than 2,000, less than 10,000) of archaeological small finds,
>> accessioned and stored as assemblages, primarily for research and reference use.
>> We are just about to start a collections management project that will complete an ongoing
>> collections rationalisation process and prepare stored items for an anticipated future move, and
>> it has been suggested that individual barcoding for larger items, and barcoding for storage
>> boxes, could make life easier. It's a new thought for us, but on the face of it one that seems worth investigating.
>> All comments welcome.
>> Bob Clark
>> Director
>> The Auchindrain Trust
>> mailto:[log in to unmask]
>> 07770 420999
>> 01499 320272 (Direct Line)
>> 01499 500235 (Reception)
>> www.auchindrain.org.uk
>> Urras Achadh an Droighinn/The Auchindrain Trust
>> Achadh an Droighinn/Auchindrain
>> Inbhir Aora/Inveraray
>> Earra Ghàidheal/Argyll
>> PA32 8WD
>> Scottish Charitable Incorporated Organisation Number SC015528
>>
>> To unsubscribe from the MCG list, click the following link:
>> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
>>
>> National Galleries of Scotland is a charity registered in Scotland (No. SC003728) Registered
>> address: 73 Belford Road, Edinburgh, EH4 3DS. VAT No. GB100190482
>> www.nationalgalleries.org
>> To be kept informed about events sign up for our email newsletter at www.nationalgalleries.org/mailinglist
>> This communication is intended for the addressee(s) only. If you are not the addressee please
>> inform the sender and delete the email from your system. The statements and opinions expressed
>> in this message are those of the author and do not necessarily reflect those of National
>> Galleries of Scotland. This message is subject to the General Data Protection Regulation and
>> Freedom of Information (Scotland) Act 2002. No liability is accepted for any harm that may be caused to your systems or data by this message.
>> Tha Gailearaidhean Nàiseanta na h-Alba na charthannas a tha clàraichte ann an Alba (Àir.
>> SC003728) Seòladh clàraichte: 73 Rathad Belford, Dùn Èideann, EH4 3DS. Àir. VAT GB100190482
>> Airson fiosrachadh mu dheidhinn tachartasan cuir sìos d' ainm airson fiosan-naidheachd air
>> post-d aig www.nationalgalleries.org/mailinglist
>> 'S ann dhan luchd/neach-ainmichte a-mhàin a tha an teachdaireachd seo. Mura tu an neach a tha
>> ainmichte feuch is cuir fios chun neach a chuir am post-d agus dubh às bhon t-siostam agad e.
>> Tha na beachdan sa phost-d a' buntainn don neach a sgrìobh e a-mhàin agus chan eil iad idir a
>> rèir bheachdan Ghailearaidhean Nàiseanta na h-Alba. Tha am post-d seo le ùmhlachd do
>> Conn-riaghailt Coitcheann an Dìon Dàta (CCDD) agus Achd Saorsa an Fhiosrachaidh (Alba) 2002.
>> Chan eil fèicheanas sam bith ga ghabhail airson dochann sam bith air ur siostaman no dàta ri linn na teachdaireachd seo.
>> To unsubscribe from the MCG list, click the following link:
>> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
>>
>> To unsubscribe from the MCG list, click the following link:
>> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
>> National Galleries of Scotland is a charity registered in Scotland (No. SC003728) Registered
>> address: 73 Belford Road, Edinburgh, EH4 3DS. VAT No. GB100190482
>> www.nationalgalleries.org
>> To be kept informed about events sign up for our email newsletter at www.nationalgalleries.org/mailinglist
>> This communication is intended for the addressee(s) only. If you are not the addressee please
>> inform the sender and delete the email from your system. The statements and opinions expressed
>> in this message are those of the author and do not necessarily reflect those of National
>> Galleries of Scotland. This message is subject to the General Data Protection Regulation and
>> Freedom of Information (Scotland) Act 2002. No liability is accepted for any harm that may be caused to your systems or data by this message.
>> Tha Gailearaidhean Nàiseanta na h-Alba na charthannas a tha clàraichte ann an Alba (Àir.
>> SC003728) Seòladh clàraichte: 73 Rathad Belford, Dùn Èideann, EH4 3DS. Àir. VAT GB100190482
>> Airson fiosrachadh mu dheidhinn tachartasan cuir sìos d' ainm airson fiosan-naidheachd air
>> post-d aig www.nationalgalleries.org/mailinglist
>> 'S ann dhan luchd/neach-ainmichte a-mhàin a tha an teachdaireachd seo. Mura tu an neach a tha
>> ainmichte feuch is cuir fios chun neach a chuir am post-d agus dubh às bhon t-siostam agad e.
>> Tha na beachdan sa phost-d a' buntainn don neach a sgrìobh e a-mhàin agus chan eil iad idir a
>> rèir bheachdan Ghailearaidhean Nàiseanta na h-Alba. Tha am post-d seo le ùmhlachd do
>> Conn-riaghailt Coitcheann an Dìon Dàta (CCDD) agus Achd Saorsa an Fhiosrachaidh (Alba) 2002.
>> Chan eil fèicheanas sam bith ga ghabhail airson dochann sam bith air ur siostaman no dàta ri linn na teachdaireachd seo.
>> To unsubscribe from the MCG list, click the following link:
>> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
> ________________________________
> To unsubscribe from the MCG list, click the following link:
> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
> The University of Derby has a published policy regarding email and reserves the right to monitor email traffic.
> If you believe this was sent to you in error, please reply to the sender and let them know.
> Key University contacts: http://www.derby.ac.uk/its/contacts/
> ****************************************************************
> website: http://museumscomputergroup.org.uk/
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> Facebook: http://www.facebook.com/museumscomputergroup
> [un]subscribe: http://museumscomputergroup.org.uk/email-list/
> ****************************************************************
> ------------------------------
> Date: Tue, 18 Sep 2018 08:24:24 +0100
> From: Linda Ellis <[log in to unmask]>
> Subject: Re: Barcoding for Collections
> Bar coding allows you to track and manage containers and items
> electronically so one big benefit of bar coding is when you are moving the
> contents of a store from one location to another as you can use bar code
> readers to track the movements of bar coded containers and objects. For
> Archives it can support document ordering by the public in the search room.
> Depending what systems you use, it can mean that the locations data in your
> collections management system is always up to date so you could for example
> publish what is on display in your museum online.
> On Tue, 18 Sep 2018 at 07:21, Helen Bates <[log in to unmask]> wrote:
>> Can I ask about the benefits of bar coding? Is it primarily to be able to
>> check the exact content of the box without having to physically take it off
>> the shelf and unpack etc? Are there any other benefits?
>>
>> Dr Helen Bates
>> Lecturer in Public History & Heritage
>> College of Arts, Humanities and Education
>>
>> 01332592778
>> [log in to unmask]
>> www.derby.ac.uk
>>
>>
>>
>>
>>
>> University of Derby,
>> Kedleston Road,
>> Derby
>> DE22 1GB
>>
>>
>>
>>
>>
>>
>>
>>
>> ------------------------------
>> *From:* Museums Computer Group <[log in to unmask]> on behalf of Bob
>> Clark <[log in to unmask]>
>> *Sent:* 17 September 2018 13:36:10
>> *To:* [log in to unmask]
>> *Subject:* Re: Barcoding for Collections
>>
>> That's what I am maybe thinking of!
>>
>> > Someone could even come and visit us in our underground (almost) lair if
>> necessary!
>>
>> >
>>
>> > From: Museums Computer Group [mailto:[log in to unmask]] On Behalf Of
>> Bob Clark
>> > Sent: 17 September 2018 13:32
>> > To: [log in to unmask]
>> > Subject: Re: [MCG] Barcoding for Collections
>>
>> >
>>
>> > Sheila,
>>
>> > Thank you for responding. You are nicely close (well, as near as
>> anywhere is to Argyll!), so
>> > I'll pass your name and offer on to the project manager.
>>
>>
>> > Bob Clark
>> > Director
>> > The Auchindrain Trust
>> > mailto:[log in to unmask]
>>
>> > -----
>>
>> > Monday, September 17, 2018, 1:24:15 PM, you wrote:
>> > Hi,
>> > We have some bar-coding in place here – our most extensive use of it is
>> bar-coding solander
>> > boxes where we store prints, drawings and photographs, but we also use
>> bar-coding on the
>> > packaging for individual items. We haven’t yet reached the point where
>> we can stick anything on paintings and sculptures directly!
>> > Let me know if you would like more detail.
>> > Best wishes,
>> > Sheila
>> >
>> > Sheila Perry
>> > Collections Information Systems Manager
>> > National Galleries of Scotland
>> > Tel. (01)31 624 6341
>> > Email: [log in to unmask]
>> >
>> >
>> >
>> > From: Museums Computer Group [mailto:[log in to unmask]] On Behalf Of
>> Bob Clark
>> > Sent: 17 September 2018 12:59
>> > To: [log in to unmask]
>> > Subject: [MCG] Barcoding for Collections
>> >
>> > Hello all
>>
>> > Apologies if this question has been asked before. What experience does
>> anyone have of using
>> > barcodes in collections management? We are an independent historic site
>> museum, and use AdLib
>> > for our documentation. We have three distinct types of object
>> collections:
>>
>>
>> > less than 1,000 accessioned objects, mostly in store, some on display;
>> > up to 2,000 items of set-dressing for buildings, inventoried rather
>> than accessioned;
>> > a growing volume (more than 2,000, less than 10,000) of archaeological
>> small finds,
>> > accessioned and stored as assemblages, primarily for research and
>> reference use.
>>
>>
>> > We are just about to start a collections management project that will
>> complete an ongoing
>> > collections rationalisation process and prepare stored items for an
>> anticipated future move, and
>> > it has been suggested that individual barcoding for larger items, and
>> barcoding for storage
>> > boxes, could make life easier. It's a new thought for us, but on the
>> face of it one that seems worth investigating.
>>
>> > All comments welcome.
>>
>>
>> > Bob Clark
>> > Director
>> > The Auchindrain Trust
>> > mailto:[log in to unmask]
>>
>> > 07770 420999
>> > 01499 320272 (Direct Line)
>>
>> > 01499 500235 (Reception)
>>
>> > www.auchindrain.org.uk
>>
>> > Urras Achadh an Droighinn/The Auchindrain Trust
>> > Achadh an Droighinn/Auchindrain
>> > Inbhir Aora/Inveraray
>> > Earra Ghàidheal/Argyll
>> > PA32 8WD
>>
>> > Scottish Charitable Incorporated Organisation Number SC015528
>> >
>>
>>
>>
>> > To unsubscribe from the MCG list, click the following link:
>> > https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
>>
>> >
>>
>>
>>
>>
>>
>> > National Galleries of Scotland is a charity registered in Scotland (No.
>> SC003728) Registered
>> > address: 73 Belford Road, Edinburgh, EH4 3DS. VAT No. GB100190482
>>
>> > www.nationalgalleries.org
>>
>> > To be kept informed about events sign up for our email newsletter at
>> www.nationalgalleries.org/mailinglist
>>
>> > This communication is intended for the addressee(s) only. If you are
>> not the addressee please
>> > inform the sender and delete the email from your system. The statements
>> and opinions expressed
>> > in this message are those of the author and do not necessarily reflect
>> those of National
>> > Galleries of Scotland. This message is subject to the General Data
>> Protection Regulation and
>> > Freedom of Information (Scotland) Act 2002. No liability is accepted for
>> any harm that may be caused to your systems or data by this message.
>>
>> > Tha Gailearaidhean Nàiseanta na h-Alba na charthannas a tha clàraichte
>> ann an Alba (Àir.
>> > SC003728) Seòladh clàraichte: 73 Rathad Belford, Dùn Èideann, EH4 3DS.
>> Àir. VAT GB100190482
>>
>> > Airson fiosrachadh mu dheidhinn tachartasan cuir sìos d' ainm airson
>> fiosan-naidheachd air
>> > post-d aig www.nationalgalleries.org/mailinglist
>>
>> > 'S ann dhan luchd/neach-ainmichte a-mhàin a tha an teachdaireachd seo.
>> Mura tu an neach a tha
>> > ainmichte feuch is cuir fios chun neach a chuir am post-d agus dubh às
>> bhon t-siostam agad e.
>> > Tha na beachdan sa phost-d a' buntainn don neach a sgrìobh e a-mhàin
>> agus chan eil iad idir a
>> > rèir bheachdan Ghailearaidhean Nàiseanta na h-Alba. Tha am post-d seo le
>> ùmhlachd do
>> > Conn-riaghailt Coitcheann an Dìon Dàta (CCDD) agus Achd Saorsa an
>> Fhiosrachaidh (Alba) 2002.
>> > Chan eil fèicheanas sam bith ga ghabhail airson dochann sam bith air ur
>> siostaman no dàta ri linn na teachdaireachd seo.
>>
>>
>>
>> > To unsubscribe from the MCG list, click the following link:
>> > https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
>>
>>
>>
>>
>>
>>
>> >
>>
>>
>>
>> > To unsubscribe from the MCG list, click the following link:
>> > https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
>>
>>
>>
>>
>> > National Galleries of Scotland is a charity registered in Scotland (No.
>> SC003728) Registered
>> > address: 73 Belford Road, Edinburgh, EH4 3DS. VAT No. GB100190482
>>
>> > www.nationalgalleries.org
>>
>> > To be kept informed about events sign up for our email newsletter at
>> www.nationalgalleries.org/mailinglist
>>
>> > This communication is intended for the addressee(s) only. If you are
>> not the addressee please
>> > inform the sender and delete the email from your system. The statements
>> and opinions expressed
>> > in this message are those of the author and do not necessarily reflect
>> those of National
>> > Galleries of Scotland. This message is subject to the General Data
>> Protection Regulation and
>> > Freedom of Information (Scotland) Act 2002. No liability is accepted for
>> any harm that may be caused to your systems or data by this message.
>>
>> > Tha Gailearaidhean Nàiseanta na h-Alba na charthannas a tha clàraichte
>> ann an Alba (Àir.
>> > SC003728) Seòladh clàraichte: 73 Rathad Belford, Dùn Èideann, EH4 3DS.
>> Àir. VAT GB100190482
>>
>> > Airson fiosrachadh mu dheidhinn tachartasan cuir sìos d' ainm airson
>> fiosan-naidheachd air
>> > post-d aig www.nationalgalleries.org/mailinglist
>>
>> > 'S ann dhan luchd/neach-ainmichte a-mhàin a tha an teachdaireachd seo.
>> Mura tu an neach a tha
>> > ainmichte feuch is cuir fios chun neach a chuir am post-d agus dubh às
>> bhon t-siostam agad e.
>> > Tha na beachdan sa phost-d a' buntainn don neach a sgrìobh e a-mhàin
>> agus chan eil iad idir a
>> > rèir bheachdan Ghailearaidhean Nàiseanta na h-Alba. Tha am post-d seo le
>> ùmhlachd do
>> > Conn-riaghailt Coitcheann an Dìon Dàta (CCDD) agus Achd Saorsa an
>> Fhiosrachaidh (Alba) 2002.
>> > Chan eil fèicheanas sam bith ga ghabhail airson dochann sam bith air ur
>> siostaman no dàta ri linn na teachdaireachd seo.
>>
>> > To unsubscribe from the MCG list, click the following link:
>> > https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
>>
>> ------------------------------
>>
>> To unsubscribe from the MCG list, click the following link:
>> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
>>
>>
>> The University of Derby has a published policy regarding email and
>> reserves the right to monitor email traffic.
>> If you believe this was sent to you in error, please reply to the sender
>> and let them know.
>>
>> Key University contacts: http://www.derby.ac.uk/its/contacts/
>>
>> ------------------------------
>>
>> To unsubscribe from the MCG list, click the following link:
>> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
>>
> --
> Dr Linda Ellis
> Project Manager
> Orangeleaf Systems Ltd
> 1 – 2 Barker Street
> Shrewsbury
> SY1 1SB
> Tel: 01743 352000
> http://www.orangeleaf.com
> Please note I only work part time and the days I work vary. I check my
> emails regularly throughout the week and will get back to you as quickly as
> I can.
> *Privacy and Confidentiality Notice*
> The information contained in this email message is intended only for the
> named person, firm or company to whom it is addressed. Such information may
> be confidential and privileged and no mistake in transmission is intended to
> waive or compromise any such privilege. If you have received it in error
> please destroy it and notify us on the address shown.
> ****************************************************************
> website: http://museumscomputergroup.org.uk/
> Twitter: http://www.twitter.com/ukmcg
> Facebook: http://www.facebook.com/museumscomputergroup
> [un]subscribe: http://museumscomputergroup.org.uk/email-list/
> ****************************************************************
> ------------------------------
> Date: Tue, 18 Sep 2018 07:25:22 +0000
> From: Sheila Perry <[log in to unmask]>
> Subject: Re: Barcoding for Collections
> We use it mostly for speed in location tracking - so the most effective use to date has been
> for major moves, decants of whole buildings etc.
> We don't bar-code individual items within boxes at present. We bar-code the boxes and link the
> bar-code number to all the individual records in our collections database. So there is still
> scope for things to go horrible wrong. We are just trying to minimise the risk.
> Sheila
> From: Museums Computer Group [mailto:[log in to unmask]] On Behalf Of Helen Bates
> Sent: 18 September 2018 07:20
> To: [log in to unmask]
> Subject: Re: [MCG] Barcoding for Collections
> Can I ask about the benefits of bar coding? Is it primarily to be able to check the exact
> content of the box without having to physically take it off the shelf and unpack etc? Are there any other benefits?
> Dr Helen Bates
> Lecturer in Public History & Heritage
> College of Arts, Humanities and Education
> 01332592778
> [log in to unmask]<mailto:[log in to unmask]>
> www.derby.ac.uk<http://www.derby.ac.uk>
> University of Derby,
> Kedleston Road,
> Derby
> DE22 1GB
> ________________________________
> From: Museums Computer Group <[log in to unmask]> on behalf of Bob Clark <[log in to unmask]>
> Sent: 17 September 2018 13:36:10
> To: [log in to unmask]
> Subject: Re: Barcoding for Collections
> That's what I am maybe thinking of!
>> Someone could even come and visit us in our underground (almost) lair if necessary!
>>
>> From: Museums Computer Group [mailto:[log in to unmask]]<mailto:[mailto:[log in to unmask]]> On Behalf Of Bob Clark
>> Sent: 17 September 2018 13:32
>> To: [log in to unmask]<mailto:[log in to unmask]>
>> Subject: Re: [MCG] Barcoding for Collections
>>
>> Sheila,
>> Thank you for responding. You are nicely close (well, as near as anywhere is to Argyll!), so
>> I'll pass your name and offer on to the project manager.
>> Bob Clark
>> Director
>> The Auchindrain Trust
>> mailto:[log in to unmask]
>> -----
>> Monday, September 17, 2018, 1:24:15 PM, you wrote:
>> Hi,
>> We have some bar-coding in place here - our most extensive use of it is bar-coding solander
>> boxes where we store prints, drawings and photographs, but we also use bar-coding on the
>> packaging for individual items. We haven't yet reached the point where we can stick anything on paintings and sculptures directly!
>> Let me know if you would like more detail.
>> Best wishes,
>> Sheila
>>
>> Sheila Perry
>> Collections Information Systems Manager
>> National Galleries of Scotland
>> Tel. (01)31 624 6341
>> Email: [log in to unmask]<mailto:[log in to unmask]>
>>
>>
>>
>> From: Museums Computer Group [mailto:[log in to unmask]]<mailto:[mailto:[log in to unmask]]> On Behalf Of Bob Clark
>> Sent: 17 September 2018 12:59
>> To: [log in to unmask]<mailto:[log in to unmask]>
>> Subject: [MCG] Barcoding for Collections
>>
>> Hello all
>> Apologies if this question has been asked before. What experience does anyone have of using
>> barcodes in collections management? We are an independent historic site museum, and use AdLib
>> for our documentation. We have three distinct types of object collections:
>> less than 1,000 accessioned objects, mostly in store, some on display;
>> up to 2,000 items of set-dressing for buildings, inventoried rather than accessioned;
>> a growing volume (more than 2,000, less than 10,000) of archaeological small finds,
>> accessioned and stored as assemblages, primarily for research and reference use.
>> We are just about to start a collections management project that will complete an ongoing
>> collections rationalisation process and prepare stored items for an anticipated future move, and
>> it has been suggested that individual barcoding for larger items, and barcoding for storage
>> boxes, could make life easier. It's a new thought for us, but on the face of it one that seems worth investigating.
>> All comments welcome.
>> Bob Clark
>> Director
>> The Auchindrain Trust
>> mailto:[log in to unmask]
>> 07770 420999
>> 01499 320272 (Direct Line)
>> 01499 500235 (Reception)
>> www.auchindrain.org.uk<http://www.auchindrain.org.uk>
>> Urras Achadh an Droighinn/The Auchindrain Trust
>> Achadh an Droighinn/Auchindrain
>> Inbhir Aora/Inveraray
>> Earra Ghàidheal/Argyll
>> PA32 8WD
>> Scottish Charitable Incorporated Organisation Number SC015528
>>
>> To unsubscribe from the MCG list, click the following link:
>> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
>>
>> National Galleries of Scotland is a charity registered in Scotland (No. SC003728) Registered
>> address: 73 Belford Road, Edinburgh, EH4 3DS. VAT No. GB100190482
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>> inform the sender and delete the email from your system. The statements and opinions expressed
>> in this message are those of the author and do not necessarily reflect those of National
>> Galleries of Scotland. This message is subject to the General Data Protection Regulation and
>> Freedom of Information (Scotland) Act 2002. No liability is accepted for any harm that may be caused to your systems or data by this message.
>> Tha Gailearaidhean Nàiseanta na h-Alba na charthannas a tha clàraichte ann an Alba (Àir.
>> SC003728) Seòladh clàraichte: 73 Rathad Belford, Dùn Èideann, EH4 3DS. Àir. VAT GB100190482
>> Airson fiosrachadh mu dheidhinn tachartasan cuir sìos d' ainm airson fiosan-naidheachd air
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>> 'S ann dhan luchd/neach-ainmichte a-mhàin a tha an teachdaireachd seo. Mura tu an neach a tha
>> ainmichte feuch is cuir fios chun neach a chuir am post-d agus dubh às bhon t-siostam agad e.
>> Tha na beachdan sa phost-d a' buntainn don neach a sgrìobh e a-mhàin agus chan eil iad idir a
>> rèir bheachdan Ghailearaidhean Nàiseanta na h-Alba. Tha am post-d seo le ùmhlachd do
>> Conn-riaghailt Coitcheann an Dìon Dàta (CCDD) agus Achd Saorsa an Fhiosrachaidh (Alba) 2002.
>> Chan eil fèicheanas sam bith ga ghabhail airson dochann sam bith air ur siostaman no dàta ri linn na teachdaireachd seo.
>> To unsubscribe from the MCG list, click the following link:
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>>
>> To unsubscribe from the MCG list, click the following link:
>> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
>> National Galleries of Scotland is a charity registered in Scotland (No. SC003728) Registered
>> address: 73 Belford Road, Edinburgh, EH4 3DS. VAT No. GB100190482
>> www.nationalgalleries.org<http://www.nationalgalleries.org>
>> To be kept informed about events sign up for our email newsletter at www.nationalgalleries.org/mailinglist<http://www.nationalgalleries.org/mailinglist>
>> This communication is intended for the addressee(s) only. If you are not the addressee please
>> inform the sender and delete the email from your system. The statements and opinions expressed
>> in this message are those of the author and do not necessarily reflect those of National
>> Galleries of Scotland. This message is subject to the General Data Protection Regulation and
>> Freedom of Information (Scotland) Act 2002. No liability is accepted for any harm that may be caused to your systems or data by this message.
>> Tha Gailearaidhean Nàiseanta na h-Alba na charthannas a tha clàraichte ann an Alba (Àir.
>> SC003728) Seòladh clàraichte: 73 Rathad Belford, Dùn Èideann, EH4 3DS. Àir. VAT GB100190482
>> Airson fiosrachadh mu dheidhinn tachartasan cuir sìos d' ainm airson fiosan-naidheachd air
>> post-d aig www.nationalgalleries.org/mailinglist<http://www.nationalgalleries.org/mailinglist>
>> 'S ann dhan luchd/neach-ainmichte a-mhàin a tha an teachdaireachd seo. Mura tu an neach a tha
>> ainmichte feuch is cuir fios chun neach a chuir am post-d agus dubh às bhon t-siostam agad e.
>> Tha na beachdan sa phost-d a' buntainn don neach a sgrìobh e a-mhàin agus chan eil iad idir a
>> rèir bheachdan Ghailearaidhean Nàiseanta na h-Alba. Tha am post-d seo le ùmhlachd do
>> Conn-riaghailt Coitcheann an Dìon Dàta (CCDD) agus Achd Saorsa an Fhiosrachaidh (Alba) 2002.
>> Chan eil fèicheanas sam bith ga ghabhail airson dochann sam bith air ur siostaman no dàta ri linn na teachdaireachd seo.
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> ________________________________
> To unsubscribe from the MCG list, click the following link:
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> The University of Derby has a published policy regarding email and reserves the right to monitor email traffic.
> If you believe this was sent to you in error, please reply to the sender and let them know.
> Key University contacts: http://www.derby.ac.uk/its/contacts/
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> To unsubscribe from the MCG list, click the following link:
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> ________________________________
> National Galleries of Scotland is a charity registered in Scotland (No. SC003728) Registered
> address: 73 Belford Road, Edinburgh, EH4 3DS. VAT No. GB100190482
> www.nationalgalleries.org
> To be kept informed about events sign up for our email newsletter at www.nationalgalleries.org/mailinglist
> This communication is intended for the addressee(s) only. If you are not the addressee please
> inform the sender and delete the email from your system. The statements and opinions expressed
> in this message are those of the author and do not necessarily reflect those of National
> Galleries of Scotland. This message is subject to the General Data Protection Regulation and
> Freedom of Information (Scotland) Act 2002. No liability is accepted for any harm that may be caused to your systems or data by this message.
> Tha Gailearaidhean Nàiseanta na h-Alba na charthannas a tha clàraichte ann an Alba (Àir.
> SC003728) Seòladh clàraichte: 73 Rathad Belford, Dùn Èideann, EH4 3DS. Àir. VAT GB100190482
> Airson fiosrachadh mu dheidhinn tachartasan cuir sìos d' ainm airson fiosan-naidheachd air
> post-d aig www.nationalgalleries.org/mailinglist
> 'S ann dhan luchd/neach-ainmichte a-mhàin a tha an teachdaireachd seo. Mura tu an neach a tha
> ainmichte feuch is cuir fios chun neach a chuir am post-d agus dubh às bhon t-siostam agad e.
> Tha na beachdan sa phost-d a' buntainn don neach a sgrìobh e a-mhàin agus chan eil iad idir a
> rèir bheachdan Ghailearaidhean Nàiseanta na h-Alba. Tha am post-d seo le ùmhlachd do
> Conn-riaghailt Coitcheann an Dìon Dàta (CCDD) agus Achd Saorsa an Fhiosrachaidh (Alba) 2002.
> Chan eil fèicheanas sam bith ga ghabhail airson dochann sam bith air ur siostaman no dàta ri linn na teachdaireachd seo.
> ****************************************************************
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> ****************************************************************
> ------------------------------
> Date: Tue, 18 Sep 2018 08:23:19 +0000
> From: Helen Bates <[log in to unmask]>
> Subject: Re: Barcoding for Collections
> Thanks both
> Dr Helen Bates
> Lecturer in Public History & Heritage
> College of Arts, Humanities and Education
> 01332592778
> [log in to unmask]
> www.derby.ac.uk<http://www.derby.ac.uk>
> University of Derby,
> Kedleston Road,
> Derby
> DE22 1GB
> [https://i.emlfiles.com/cmpimg/0/6/6/2/7/files/7848798_spacer.gif]<https://www.derby.ac.uk/>
> [University of Derby]<https://www.derby.ac.uk/>
> [Tef Gold]<https://www.derby.ac.uk/about/tef/>
> [Gradiuan top 30]<https://www.derby.ac.uk/>
> ________________________________
> From: Museums Computer Group <[log in to unmask]> on behalf of Sheila Perry <[log in to unmask]>
> Sent: 18 September 2018 08:25:22
> To: [log in to unmask]
> Subject: Re: Barcoding for Collections
> We use it mostly for speed in location tracking – so the most effective use to date has been
> for major moves, decants of whole buildings etc.
> We don’t bar-code individual items within boxes at present. We bar-code the boxes and link the
> bar-code number to all the individual records in our collections database. So there is still
> scope for things to go horrible wrong. We are just trying to minimise the risk.
> Sheila
> From: Museums Computer Group [mailto:[log in to unmask]] On Behalf Of Helen Bates
> Sent: 18 September 2018 07:20
> To: [log in to unmask]
> Subject: Re: [MCG] Barcoding for Collections
> Can I ask about the benefits of bar coding? Is it primarily to be able to check the exact
> content of the box without having to physically take it off the shelf and unpack etc? Are there any other benefits?
> Dr Helen Bates
> Lecturer in Public History & Heritage
> College of Arts, Humanities and Education
> 01332592778
> [log in to unmask]<mailto:[log in to unmask]>
> www.derby.ac.uk<http://www.derby.ac.uk>
> University of Derby,
> Kedleston Road,
> Derby
> DE22 1GB
> ________________________________
> From: Museums Computer Group <[log in to unmask]> on behalf of Bob Clark <[log in to unmask]>
> Sent: 17 September 2018 13:36:10
> To: [log in to unmask]
> Subject: Re: Barcoding for Collections
> That's what I am maybe thinking of!
>> Someone could even come and visit us in our underground (almost) lair if necessary!
>>
>> From: Museums Computer Group [mailto:[log in to unmask]]<mailto:[mailto:[log in to unmask]]> On Behalf Of Bob Clark
>> Sent: 17 September 2018 13:32
>> To: [log in to unmask]<mailto:[log in to unmask]>
>> Subject: Re: [MCG] Barcoding for Collections
>>
>> Sheila,
>> Thank you for responding. You are nicely close (well, as near as anywhere is to Argyll!), so
>> I'll pass your name and offer on to the project manager.
>> Bob Clark
>> Director
>> The Auchindrain Trust
>> mailto:[log in to unmask]
>> -----
>> Monday, September 17, 2018, 1:24:15 PM, you wrote:
>> Hi,
>> We have some bar-coding in place here – our most extensive use of it is bar-coding solander
>> boxes where we store prints, drawings and photographs, but we also use bar-coding on the
>> packaging for individual items. We haven’t yet reached the point where we can stick anything on paintings and sculptures directly!
>> Let me know if you would like more detail.
>> Best wishes,
>> Sheila
>>
>> Sheila Perry
>> Collections Information Systems Manager
>> National Galleries of Scotland
>> Tel. (01)31 624 6341
>> Email: [log in to unmask]<mailto:[log in to unmask]>
>>
>>
>>
>> From: Museums Computer Group [mailto:[log in to unmask]]<mailto:[mailto:[log in to unmask]]> On Behalf Of Bob Clark
>> Sent: 17 September 2018 12:59
>> To: [log in to unmask]<mailto:[log in to unmask]>
>> Subject: [MCG] Barcoding for Collections
>>
>> Hello all
>> Apologies if this question has been asked before. What experience does anyone have of using
>> barcodes in collections management? We are an independent historic site museum, and use AdLib
>> for our documentation. We have three distinct types of object collections:
>> less than 1,000 accessioned objects, mostly in store, some on display;
>> up to 2,000 items of set-dressing for buildings, inventoried rather than accessioned;
>> a growing volume (more than 2,000, less than 10,000) of archaeological small finds,
>> accessioned and stored as assemblages, primarily for research and reference use.
>> We are just about to start a collections management project that will complete an ongoing
>> collections rationalisation process and prepare stored items for an anticipated future move, and
>> it has been suggested that individual barcoding for larger items, and barcoding for storage
>> boxes, could make life easier. It's a new thought for us, but on the face of it one that seems worth investigating.
>> All comments welcome.
>> Bob Clark
>> Director
>> The Auchindrain Trust
>> mailto:[log in to unmask]
>> 07770 420999
>> 01499 320272 (Direct Line)
>> 01499 500235 (Reception)
>> www.auchindrain.org.uk<http://www.auchindrain.org.uk>
>> Urras Achadh an Droighinn/The Auchindrain Trust
>> Achadh an Droighinn/Auchindrain
>> Inbhir Aora/Inveraray
>> Earra Ghàidheal/Argyll
>> PA32 8WD
>> Scottish Charitable Incorporated Organisation Number SC015528
>>
>> To unsubscribe from the MCG list, click the following link:
>> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
>>
>> National Galleries of Scotland is a charity registered in Scotland (No. SC003728) Registered
>> address: 73 Belford Road, Edinburgh, EH4 3DS. VAT No. GB100190482
>> www.nationalgalleries.org<http://www.nationalgalleries.org>
>> To be kept informed about events sign up for our email newsletter at www.nationalgalleries.org/mailinglist<http://www.nationalgalleries.org/mailinglist>
>> This communication is intended for the addressee(s) only. If you are not the addressee please
>> inform the sender and delete the email from your system. The statements and opinions expressed
>> in this message are those of the author and do not necessarily reflect those of National
>> Galleries of Scotland. This message is subject to the General Data Protection Regulation and
>> Freedom of Information (Scotland) Act 2002. No liability is accepted for any harm that may be caused to your systems or data by this message.
>> Tha Gailearaidhean Nàiseanta na h-Alba na charthannas a tha clàraichte ann an Alba (Àir.
>> SC003728) Seòladh clàraichte: 73 Rathad Belford, Dùn Èideann, EH4 3DS. Àir. VAT GB100190482
>> Airson fiosrachadh mu dheidhinn tachartasan cuir sìos d' ainm airson fiosan-naidheachd air
>> post-d aig www.nationalgalleries.org/mailinglist<http://www.nationalgalleries.org/mailinglist>
>> 'S ann dhan luchd/neach-ainmichte a-mhàin a tha an teachdaireachd seo. Mura tu an neach a tha
>> ainmichte feuch is cuir fios chun neach a chuir am post-d agus dubh às bhon t-siostam agad e.
>> Tha na beachdan sa phost-d a' buntainn don neach a sgrìobh e a-mhàin agus chan eil iad idir a
>> rèir bheachdan Ghailearaidhean Nàiseanta na h-Alba. Tha am post-d seo le ùmhlachd do
>> Conn-riaghailt Coitcheann an Dìon Dàta (CCDD) agus Achd Saorsa an Fhiosrachaidh (Alba) 2002.
>> Chan eil fèicheanas sam bith ga ghabhail airson dochann sam bith air ur siostaman no dàta ri linn na teachdaireachd seo.
>> To unsubscribe from the MCG list, click the following link:
>> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
>>
>> To unsubscribe from the MCG list, click the following link:
>> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
>> National Galleries of Scotland is a charity registered in Scotland (No. SC003728) Registered
>> address: 73 Belford Road, Edinburgh, EH4 3DS. VAT No. GB100190482
>> www.nationalgalleries.org<http://www.nationalgalleries.org>
>> To be kept informed about events sign up for our email newsletter at www.nationalgalleries.org/mailinglist<http://www.nationalgalleries.org/mailinglist>
>> This communication is intended for the addressee(s) only. If you are not the addressee please
>> inform the sender and delete the email from your system. The statements and opinions expressed
>> in this message are those of the author and do not necessarily reflect those of National
>> Galleries of Scotland. This message is subject to the General Data Protection Regulation and
>> Freedom of Information (Scotland) Act 2002. No liability is accepted for any harm that may be caused to your systems or data by this message.
>> Tha Gailearaidhean Nàiseanta na h-Alba na charthannas a tha clàraichte ann an Alba (Àir.
>> SC003728) Seòladh clàraichte: 73 Rathad Belford, Dùn Èideann, EH4 3DS. Àir. VAT GB100190482
>> Airson fiosrachadh mu dheidhinn tachartasan cuir sìos d' ainm airson fiosan-naidheachd air
>> post-d aig www.nationalgalleries.org/mailinglist<http://www.nationalgalleries.org/mailinglist>
>> 'S ann dhan luchd/neach-ainmichte a-mhàin a tha an teachdaireachd seo. Mura tu an neach a tha
>> ainmichte feuch is cuir fios chun neach a chuir am post-d agus dubh às bhon t-siostam agad e.
>> Tha na beachdan sa phost-d a' buntainn don neach a sgrìobh e a-mhàin agus chan eil iad idir a
>> rèir bheachdan Ghailearaidhean Nàiseanta na h-Alba. Tha am post-d seo le ùmhlachd do
>> Conn-riaghailt Coitcheann an Dìon Dàta (CCDD) agus Achd Saorsa an Fhiosrachaidh (Alba) 2002.
>> Chan eil fèicheanas sam bith ga ghabhail airson dochann sam bith air ur siostaman no dàta ri linn na teachdaireachd seo.
>> To unsubscribe from the MCG list, click the following link:
>> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
> ________________________________
> To unsubscribe from the MCG list, click the following link:
> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
> The University of Derby has a published policy regarding email and reserves the right to monitor email traffic.
> If you believe this was sent to you in error, please reply to the sender and let them know.
> Key University contacts: http://www.derby.ac.uk/its/contacts/
> ________________________________
> To unsubscribe from the MCG list, click the following link:
> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
> ________________________________
> National Galleries of Scotland is a charity registered in Scotland (No. SC003728) Registered
> address: 73 Belford Road, Edinburgh, EH4 3DS. VAT No. GB100190482
> www.nationalgalleries.org
> To be kept informed about events sign up for our email newsletter at www.nationalgalleries.org/mailinglist
> This communication is intended for the addressee(s) only. If you are not the addressee please
> inform the sender and delete the email from your system. The statements and opinions expressed
> in this message are those of the author and do not necessarily reflect those of National
> Galleries of Scotland. This message is subject to the General Data Protection Regulation and
> Freedom of Information (Scotland) Act 2002. No liability is accepted for any harm that may be caused to your systems or data by this message.
> Tha Gailearaidhean Nàiseanta na h-Alba na charthannas a tha clàraichte ann an Alba (Àir.
> SC003728) Seòladh clàraichte: 73 Rathad Belford, Dùn Èideann, EH4 3DS. Àir. VAT GB100190482
> Airson fiosrachadh mu dheidhinn tachartasan cuir sìos d' ainm airson fiosan-naidheachd air
> post-d aig www.nationalgalleries.org/mailinglist
> 'S ann dhan luchd/neach-ainmichte a-mhàin a tha an teachdaireachd seo. Mura tu an neach a tha
> ainmichte feuch is cuir fios chun neach a chuir am post-d agus dubh às bhon t-siostam agad e.
> Tha na beachdan sa phost-d a' buntainn don neach a sgrìobh e a-mhàin agus chan eil iad idir a
> rèir bheachdan Ghailearaidhean Nàiseanta na h-Alba. Tha am post-d seo le ùmhlachd do
> Conn-riaghailt Coitcheann an Dìon Dàta (CCDD) agus Achd Saorsa an Fhiosrachaidh (Alba) 2002.
> Chan eil fèicheanas sam bith ga ghabhail airson dochann sam bith air ur siostaman no dàta ri linn na teachdaireachd seo.
> ________________________________
> To unsubscribe from the MCG list, click the following link:
> https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=MCG&A=1
> The University of Derby has a published policy regarding email and reserves the right to monitor email traffic.
> If you believe this was sent to you in error, please reply to the sender and let them know.
> Key University contacts: http://www.derby.ac.uk/its/contacts/
> ****************************************************************
> website: http://museumscomputergroup.org.uk/
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> ****************************************************************
> ------------------------------
> Date: Tue, 18 Sep 2018 10:21:08 +0100
> From: Richard Light <[log in to unmask]>
> Subject: Re: Barcoding for Collections
> Hi,
> A barcode is really just a data entry shortcut, for entering an
> identifier. It will only be as useful as the information which you have
> associated with it by other means. You need to set up a means of
> generating your barcodes; you need to physically apply them to the
> storage locations; boxes; etc. with which each is associated, and you
> need a data capture framework which allows you to enter them
> efficiently. Given that you will typically be on the move in the stores
> when you are barcoding, this implies laptops or tablets equipped with
> barcode readers. Which in turn raises the issue of their connectivity
> to your collections management system.
> For Modes we developed the means to generate printed barcodes, thus
> solving one of these challenges, but as far as I'm aware very few of our
> users are actually using barcodes. (One county museum service used them
> very successfully for a major stores reorganisation, but that was a
> one-off project.)
> A few years ago RFID tags were being promoted as a whizzy alternative to
> barcodes. They offered the prospect of remote scanning of a whole boxful
> of identifiers - so much more Star Wars than humble barcodes. Again,
> however, I'm not aware of their actually being in widespread use in museums.
> Richard
> On 18/09/2018 08:24, Linda Ellis wrote:
>> Bar coding allows you to track and manage containers and items
>> electronically so one big benefit of bar coding is when you are moving
>> the contents of a store from one location to another as you can use
>> bar code readers to track the movements of bar coded containers and
>> objects. For Archives it can support document ordering by the public
>> in the search room. Depending what systems you use, it can mean that
>> the locations data in your collections management system is always up
>> to date so you could for example publish what is on display in your
>> museum online.
>>
>> On Tue, 18 Sep 2018 at 07:21, Helen Bates <[log in to unmask]
>> <mailto:[log in to unmask]>> wrote:
>>
>> Can I ask about the benefits of bar coding? Is it primarily to be
>> able to check the exact content of the box without having to
>> physically take it off the shelf and unpack etc? Are there any
>> other benefits?
>>
>> Dr Helen Bates
>> Lecturer in Public History & Heritage
>> College of Arts, Humanities and Education
>>
>> 01332592778
>> [log in to unmask] <mailto:[log in to unmask]>
>> www.derby.ac.uk <http://www.derby.ac.uk>
>>
>>
>>
>>
>>
>> University of Derby,
>> Kedleston Road,
>> Derby
>> DE22 1GB
>>
>>
>>
>>
>>
>>
>>
>>
>> ------------------------------------------------------------------------
>> *From:* Museums Computer Group <[log in to unmask]
>> <mailto:[log in to unmask]>> on behalf of Bob Clark
>> <[log in to unmask] <mailto:[log in to unmask]>>
>> *Sent:* 17 September 2018 13:36:10
>> *To:* [log in to unmask] <mailto:[log in to unmask]>
>> *Subject:* Re: Barcoding for Collections
>>
>> That's what I am maybe thinking of!
>>
>> > Someone could even come and visit us in our underground (almost)
>> lair if necessary!
>>
>> >
>>
>> > From: Museums Computer Group [mailto:[log in to unmask]
>> <mailto:[log in to unmask]>] On Behalf Of Bob Clark
>> > Sent: 17 September 2018 13:32
>> > To: [log in to unmask] <mailto:[log in to unmask]>
>> > Subject: Re: [MCG] Barcoding for Collections
>>
>> >
>>
>> > Sheila,
>>
>> > Thank you for responding. You are nicely close (well, as near
>> as anywhere is to Argyll!), so
>> > I'll pass your name and offer on to the project manager.
>>
>>
>> > Bob Clark
>> > Director
>> > The Auchindrain Trust
>> > mailto:[log in to unmask]
>> <mailto:[log in to unmask]>
>>
>> > -----
>>
>> > Monday, September 17, 2018, 1:24:15 PM, you wrote:
>> > Hi,
>> > We have some bar-coding in place here – our most extensive use
>> of it is bar-coding solander
>> > boxes where we store prints, drawings and photographs, but we
>> also use bar-coding on the
>> > packaging for individual items. We haven’t yet reached the point
>> where we can stick anything on paintings and sculptures directly!
>> > Let me know if you would like more detail.
>> > Best wishes,
>> > Sheila
>> >
>> > Sheila Perry
>> > Collections Information Systems Manager
>> > National Galleries of Scotland
>> > Tel. (01)31 624 6341
>> > Email: [log in to unmask]
>> <mailto:[log in to unmask]>
>> >
>> >
>> >
>> > From: Museums Computer Group [mailto:[log in to unmask]
>> <mailto:[log in to unmask]>] On Behalf Of Bob Clark
>> > Sent: 17 September 2018 12:59
>> > To: [log in to unmask] <mailto:[log in to unmask]>
>> > Subject: [MCG] Barcoding for Collections
>> >
>> > Hello all
>>
>> > Apologies if this question has been asked before. What
>> experience does anyone have of using
>> > barcodes in collections management? We are an independent
>> historic site museum, and use AdLib
>> > for our documentation. We have three distinct types of object
>> collections:
>>
>>
>> > less than 1,000 accessioned objects, mostly in store, some on
>> display;
>> > up to 2,000 items of set-dressing for buildings, inventoried
>> rather than accessioned;
>> > a growing volume (more than 2,000, less than 10,000) of
>> archaeological small finds,
>> > accessioned and stored as assemblages, primarily for research
>> and reference use.
>>
>>
>> > We are just about to start a collections management project
>> that will complete an ongoing
>> > collections rationalisation process and prepare stored items for
>> an anticipated future move, and
>> > it has been suggested that individual barcoding for larger
>> items, and barcoding for storage
>> > boxes, could make life easier. It's a new thought for us, but
>> on the face of it one that seems worth investigating.
>>
>> > All comments welcome.
>>
>>
>> > Bob Clark
>> > Director
>> > The Auchindrain Trust
>> > mailto:[log in to unmask]
>> <mailto:[log in to unmask]>
>>
>> > 07770 420999
>> > 01499 320272 (Direct Line)
>>
>> > 01499 500235 (Reception)
>>
>> > www.auchindrain.org.uk <http://www.auchindrain.org.uk>
>>
>> > Urras Achadh an Droighinn/The Auchindrain Trust
>> > Achadh an Droighinn/Auchindrain
>> > Inbhir Aora/Inveraray
>> > Earra Ghàidheal/Argyll
>> > PA32 8WD
>>
>> > Scottish Charitable Incorporated Organisation Number SC015528
>> >
>>
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>>
>> > National Galleries of Scotland is a charity registered in
>> Scotland (No. SC003728) Registered
>> > address: 73 Belford Road, Edinburgh, EH4 3DS. VAT No. GB100190482
>>
>> > www.nationalgalleries.org <http://www.nationalgalleries.org>
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>> > To be kept informed about events sign up for our email
>> newsletter at www.nationalgalleries.org/mailinglist
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>> > This communication is intended for the addressee(s) only. If
>> you are not the addressee please
>> > inform the sender and delete the email from your system. The
>> statements and opinions expressed
>> > in this message are those of the author and do not necessarily
>> reflect those of National
>> > Galleries of Scotland. This message is subject to the General
>> Data Protection Regulation and
>> > Freedom of Information (Scotland) Act 2002. No liability is
>> accepted for any harm that may be caused to your systems or data
>> by this message.
>>
>> > Tha Gailearaidhean Nàiseanta na h-Alba na charthannas a tha
>> clàraichte ann an Alba (Àir.
>> > SC003728) Seòladh clàraichte: 73 Rathad Belford, Dùn Èideann,
>> EH4 3DS. Àir. VAT GB100190482
>>
>> > Airson fiosrachadh mu dheidhinn tachartasan cuir sìos d' ainm
>> airson fiosan-naidheachd air
>> > post-d aig www.nationalgalleries.org/mailinglist
>> <http://www.nationalgalleries.org/mailinglist>
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>> > 'S ann dhan luchd/neach-ainmichte a-mhàin a tha an
>> teachdaireachd seo. Mura tu an neach a tha
>> > ainmichte feuch is cuir fios chun neach a chuir am post-d agus
>> dubh às bhon t-siostam agad e.
>> > Tha na beachdan sa phost-d a' buntainn don neach a sgrìobh e
>> a-mhàin agus chan eil iad idir a
>> > rèir bheachdan Ghailearaidhean Nàiseanta na h-Alba. Tha am
>> post-d seo le ùmhlachd do
>> > Conn-riaghailt Coitcheann an Dìon Dàta (CCDD) agus Achd Saorsa
>> an Fhiosrachaidh (Alba) 2002.
>> > Chan eil fèicheanas sam bith ga ghabhail airson dochann sam
>> bith air ur siostaman no dàta ri linn na teachdaireachd seo.
>>
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>>
>> --
>> Dr Linda Ellis
>> Project Manager
>> Orangeleaf Systems Ltd
>> 1 – 2 Barker Street
>> Shrewsbury
>> SY1 1SB
>>
>> Tel: 01743 352000
>> http://www.orangeleaf.com
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