Dear all
Prompted by the GDPR and the implementation of a new student records system, we are reviewing our historic practice of collecting and storing next of kin detail for all students. This
data is only ever used in an emergency situation
We currently collect name, relationship to student and contact telephone number. This data is given to us by the student. Students can update the detail at any time via a portal and
are asked to check and update at annual online re-registration
From this year, we are asking the student to confirm they have the nominated person’s permission to share this data with us and to act as next of kin. We are aware that best practice
is to capture the consent of the next of kin
I would be interested to know what the practice is elsewhere
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do you collect next of kin data? Is this for all students or some students? If for some students, which groups and on what legal basis? What do you use this data for?
·
do you obtain the nominated next of kin’s permission to hold their data and their agreement to the role? If yes, how do you do this?
·
do you have any processes in place for students or the next of kin to check the currency of this data? If yes, how do you do this and with what frequency?
·
after the student has ceased to be current, how immediately are their next of kin details deleted from their student record?
If there is any other advice or good practice that you can share, it would be most welcome
I am happy to collate and share responses as requested
Kind regards
Jae
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Jae Fowler MOSI Business Lead Directorate of Planning & Academic Administration |
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Canterbury Christ Church University RH2:08, Rochester CT1 2YA |
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