I don’t usually ask for them to be honest… A referral form tells me the reason for absence and history from employee is obtained at appointment.

Good morning all

Currently HR scan Fit Notes to OH by Secure file transfer, the Fit Notes are for us (OH) valuable in supporting proactive attendance i.e. prompt for OH intervention at early stage for musculoskeletal issues and mental health.

We also use the Fit Notes which we capture on a spreadsheet for trend analysis by individual (again early intervention management, recall registers etc. – not exhaustive list).

Fit Notes can be very informative in terms of diagnosis as on occasion it doesn’t mirror the individuals ‘reason’ for absence…

HR have historically been poor in sharing information regarding absence and this is the only way we are more or less on top of an individual being absent, initiating early intervention management etc. The HR software system should have absence recorded on day one of the absence but this doesn’t happen in a timely fashion, equally when the individual has returned but is sitting as an open absence (OH have to chase this)… With OH being aware of the absence we can make a positive impact.

HR are today questioning the justification in sending Fit Notes to OH under GDPR which for me is critical to OH and in proactively supporting attendance, I would like to know your views in terms of justification for us to continue receiving the Fit Notes or do you believe the HR view is correct under GDPR and they shouldn’t be scanned to OH?

I look forward to your considered views please!

This communication came from one of the Napp Pharmaceutical group of companies below:
Bard Pharmaceuticals Limited (company number: 0987562), Napp Pharmaceutical Group Limited (company number: 0884285), Napp Pharmaceuticals Limited (company number: 3690299) Napp Pharmaceutical Holdings Limited (company number: 3486244), Napp Laboratories Limited (company number: 0192707). All companies are registered in England & Wales and with the same registered office address at Cambridge Science Park, Milton Road, Cambridge, CB4 0AB, England - tel: +44 (0) 1223 424444, fax: +44 (0) 1223 424441. www.napp.co.uk
_____________________________________________________________________
CONFIDENTIALITY NOTICE

The information contained in this email is intended only for the individual or entity to whom it is addressed. It may contain confidential and privileged information and if you are not an intended recipient, you must not copy, distribute or take any action in reliance upon it.

If you believe you have received the email in error or doubt the authenticity of email apparently from this source, please notify the sender. You should then destroy and delete the message from your computer.

This e-mail has been scanned for viruses by MCI's Internet Managed Scanning Services - powered by MessageLabs. For further information visit http://www.mci.com

******************************** Please remove this footer before replying.

OCC-HEALTH ARCHIVES: http://www.jiscmail.ac.uk/lists/occ-health.html

CONFERENCES AND STUDY DAYS: http://www.jiscmail.ac.uk/cgi-bin/filearea.cgi?LMGT1=OCC-HEALTH