Dear Community,
The JiscMail service has asked us to inform you, as a member of [log in to unmask], of recent changes due to the new General Data Protection Regulation (GDPR).
They have now reviewed and updated their service policies, which are now available at: https://www.jiscmail.ac.uk/policyandsecurity/index.html
The main changes in these service policies are 2 new sections: Section 5: Mailing List Privacy Notice and Section: 12: Data Protection Schedule, as well as re-numbering sections as appropriate, and
there are some updates to: Section 4: Role of List Owners, Section 7: Mailing List Archives, Section 9: Limitations, Section 10: Data Protection. The new sections and updates are described below.
=== New section: https://www.jiscmail.ac.uk/policyandsecurity/index.html#5 Section 5: Mailing List Privacy Notice ===
Provides the default privacy notice for mailing lists, it explains how information (provided by subscribers, when joining a mailing list or using a mailing list) is used, is stored and (in some cases)
shared, and how it can be removed.
=== New section: https://www.jiscmail.ac.uk/policyandsecurity/index.html#11 Section 11: Data Protection Schedule ===
This schedule describes the agreement between Jisc/JiscMail (the Data Processor), and the List Owner (Data Controller). As such GDPR requires that there be a written agreement between the Controller
(LIST OWNER) and Processor (JiscMail) that sets out the Processor obligations with regard to this Processing. Jisc's legal team are taking a consistent approach with Jisc services and are putting in place a standard Data Protection Schedule (you may have already
seen a version of this for other Jisc services you/your organisation may use).
=== Update: Section: 7 Mailing List Archives https://www.jiscmail.ac.uk/policyandsecurity/index.html#7 ===
We have described the different types of mailing list archive settings which may be applied to a mailing list, and explained that "The archive privacy setting is displayed on a list homepage, www.jiscmail.ac.uk/LISTNAME
(replacing LISTNAME with the name of this mailing list)"
=== Update: Section 9: Limitations https://www.jiscmail.ac.uk/policyandsecurity/index.html#9 ===
We have repeated limitations of the service, these existed in other sections of the policy, but we felt it was important to bring them together here too: "JiscMail does not control or bear any liability
for the content of messages you or others post to lists, it acts as a conduit for messages and we are not liable for the conduct of any other JiscMail user. JiscMail neither moderates nor edits messages before they are posted to the list.
JiscMail cannot assume any responsibility for the content of any messages sent to lists other than those from JiscMail themselves and we do not review, screen or edit the content."
We have added a sub-section called "Service Performance" to describe how we alert list owners of downtime (planned/unplanned).
=== Update:Section 10: Data Protection https://www.jiscmail.ac.uk/policyandsecurity/index.html#9 ===
The Data protection section has been updated to reference new legislation, and the following statement: "The Data Protection Schedule sets out JiscMail's obligations to each list owner (the data Controller)
with regard to any Personal Data it processes on behalf of the list owner. In the event of any conflict between the Data Protection Schedule and any other provision of these service policies, the relevant provision of the Data Protection Policy shall take
precedence."
The final bullet point, about helpline enquiries, has been updated to refer to Jisc's privacy notice https://www.jisc.ac.uk/website/privacy-notice
Regards
Ilian Todorov
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Prof. Ilian T. Todorov, HCF21 Tel: (+44) 0 1925 60 3681
Leader, Computational Chemistry Group
Fax: (+44) 0 1925 60 3634
SCD/Hartree Centre, STFC Daresbury Laboratory, UKRI
Sci-Tech Daresbury, Keckwick Lane, Daresbury
Warrington WA4 4AD, Cheshire, United Kingdom
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Visiting Professor @ School of Physics & Astronomy, Queen Mary
University of London http://ph.qmul.ac.uk/directory/visiting
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CCGweb https://www.scd.stfc.ac.uk/Pages/Computational-Chemistry.aspx
DL_POLY Molecular Simulation Package: http://www.ccp5.ac.uk/DL_POLY/
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STFC profile https://www.scd.stfc.ac.uk/Pages/Ilian-Todorov.aspx
GSc profile https://scholar.google.co.uk/citations?user=ZXv4FucAAAAJ
ORCHID ID https://orcid.org/0000-0001-7275-1784
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