Leeds Museums and Galleries is looking to re-design its website in the near future and I thought I would ask the group if anyone had a good example of a tender document to send to web development companies we could look at to help us with ours? We’re looking for a complete re-build of the site and for it to include an online collection and shop.
Any help on list / off list much appreciated.
Many thanks in advance.
Best regards,
Izzy
Can I ask first and foremost if you are *required* to put the work out to Tender?
I usually ask my clients to start with their budget, then explain their objectives in a meaningful way.
"What's the story the site has to tell?"
You'd need to provide a few urls of sites you admire that have features you'd like and say why you like them (features and the sites)
Supplying branding guidelines; house style guides and any other design constraints in your initial brief will save pain later down the line.
You'll need a list of must-haves and a list of be-nice-to-haves in terms of functionality
(not just: integrates with social media platforms - which, how and why?)
Where will the site be hosted? - are you flexible?
Any existing content that needs to be included?
Any existing software that has to integrate with the new site.
Who will liaise with the design agency, how will they liaise and do they have authority to sign off on changes or are there other interested parties - how quickly will you deliberate and respond to requests for clarification?
What timescale do you have in mind? Is it realistic? have you taken into account time needed for content creation, design approvals, stakeholder discussions and testing?
Who will be responsible for updating the content - do they need training?
Who will be responsible for maintaining the software? for how long?
and more.....
googling [how to write a web design brief] will give you plenty of food for thought.
One day I'll get round to writing up the article in my head entitled "how to make your website project go well for you and your designer"
:o)
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